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Full text of "System of accountability and regulations pertaining to the Quartermasters̓ department, United States Marine Corps"

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MARINE CORPS HISTORICAL LIBRARY 

HQMC ROOM 3127 



1«9L8 



SYSTEM of 
ACCOUNTABILITY 



AND 



REGULATIONS PERTAINING TO THE 

QUARTERMASTER'S DEPARTMENT 

UNITED STATES MARINE CORPS 



REVISED UNDER THE DIRECTION OF 

THE QUARTERMASTER, UNITED STATES 

MARINE CORPS 



(Reprinted 1918, with all changes up to and including No. 8) 



2SC 




WASHINGTON 

GOVERNMENT PRINTING OFFICE 

1916 



SM3T8Y2 ! 

YTUI8ATHUOD0A I 

j 

■ 

Headquarters United States Marine Corps, 

Washington, D. C, January 20, 1916. 
Approved, and forwarded to the Secretary of the Navy (Operations) for 
approval. 

George Baenett, 
Major General Commandant, United States Marine Corps. 

[Second indorsement.] 

January 27, 1916. 
From: Secretary of the Navy. 

To: The Major General Commandant, United States Marine Corps. 
Subject : Revision of System of Accountability, 1911. 

The System of Accountability which was forwarded with this correspondence 
has been approved. 

F. D. Roosevelt, 

Acting. 
(2) 






TABLE OF CHANGES. 



Articles in System of Accountability, 1911, and numbers of corresponding 
articles in System of Accountability, 1916. 

[The following abbreviations are used: m.= modified; r. -rescinded; t.= Transportation Manual.] 



1911. 


1916. 


1911. 


1916. 


1 . 


m.2 

m.3 


36 


58 


2 


37 

38 


59 


§.... 


m.3 


61 


4 


1 


(a) 


m.61o 


(a) 


4 


39 


63 


(&) 


5 


40 


64 


(c) 


6 


41 


65 


(d) 


r. 


42 


66 


(0 


r. 


43 


m.67 


(/) 


r. 


44 


68 


(9) 


10 


45 


m.69 


5 


m.ll 


46 


70 


6 


881 


47 

48 ■:. 


: 71 


7 


m.881 


72 


8 


841 


49 


73 


9 


842 


50 

51 


74 


10 


12 


75 


(a) 


12a 


52 


76 


11 


r. 


53 


r. 


12 


m.2l 


54. 


77 


13 


22 


55 


78 


14 


23 


(1) 


- 79 


15. 


24 


56 


80 


16 


m. 25 


57 


m.340 


17 


26 


58 


83 


18 :.. 


......... m.31 


(a) .- 


85 


19 


32 


59 


88 


20 


41 


60 

61 


89 


21 


42 


90 


22 


......... 43 


62 


m.91 


23 




63 


m.344 


24 


45 


64 


......... 92 


25 


m. 46 


65 


93 


26 


m.48 


66 


m. 94 


27 


49 


67 


95 


28..... 


50 


68.. 


% 


29 


51 

52 


69 


97 


30 


70 

(a) 


..... 98 


31 


53 


98o 


32 


54 


71 


r. 


33 


m.55 

m.56 


72 


Ill 


34 


73 

74 


112 


35 


57 


113 



1911. 1916. 

75 m.114 

76 115 

77..... 116 

78 117 

79 118 

80 .-. 119 

81 120 

82 121 

83..... 122 

84 .". 123 

85 125 

86 131 

87 133 

88 134 

89 135 

90 136 

(a)..... 136a 

91 137 

92 141 

93 142 

94.. 148 

(a) 143a 

(&) 144 a,b,c 

95 148 

(a) r. 

(&) r. 

96 149 

97 150 

98 147 

(a) 147 

(6) 147a 

99 151 

100 m.152 

101 m.153 

102 r' 

103 154 

104 155 

(a) r. 

105 m.156 

106 158 

107. 159 

108 160 

109 161 



(3) 



Articles in System of Accountability, 1911, and numbers of corresponding 
articles in System of Accountability, 1916 — Continued. 



1911. 

no... 
in... 

112... 
113... 



1916. 

162 

171 

172 

173 

114 m.174 

115 175 

116 191 

117 193 

118 194 

119 195 

120 196 

121 197 

122 297 

123 198 

(o) 198a 

124 199 

(c) 199a 

125 200 

126 m.201 

127 r. 

128 202 

129 m.203 

130 m.204 

131 , r. 

132 m.225 

133 205 

134 206 

135 207 

136 208 

137 m.214 

138 , m.209 

139 m.212 

140 r. 

(a) r. 

141 r. 

142 r. 

143 r. 

144 r. 

145 m.230 

146 m.231 

147 r. 

148 r. 

149 232 

150 r. 

151 r. 

152 233 

(a) r. 

153 234 

154 r. 

155... r. 

156 r. 

157 r. 

158 r. 

159 235 

160... r. 



1911. 1916. 

161 224a 

162 236 

163 m.237 

164 m. 238 

(a) m.238a 

(6) 238c 

165 m. 251 

166 252 

(a) 252a 

(6) 252& 

167 253 

(a) 253 

168 '. 254 

169 255 

170 261 

171 '.' m.262 

172 m.263 

173 m.265 

174 m.264 

1 75 m. 271 

176 m.272 

177 m.273 

(a) 276 

178 281 

(a) m.281a 

(6) 2816 

(c) 281c 

179 291 

180 293 

181 335 

182 ". m.295 

183 m.296 

184 300 

185 , 301 

186 311 

187 321 

188 322 

189 m.323 

190 m.324 

191 325 

192 326 

193 m.328 

194 329 

195 330 

196 331 

197 332 

198 m.333 

199 m.335 

(a) m.335a 

200 m.336 

201 327 

202 334 

203 m.343 

204 m.339 

205 m.340 



1911. 
206... 
207... 

208... 



1916. 



m. 341 

342 

209 ' r. 

210 m.351 

211 m.352 

212 353 

213 354 

214 351 

215 355 

216 m.356 

217 357 

218 358 

219 359 

220 360 

221 361 

222 362 

223 363 

224 m.364 

225 365 



227. 



(a). 



228. 



(a). 
(6). 

(c). 

(e). 



367 

. 367a 

r. 

368 

369 

m. 369a 



m. 369e 
. 369/ 

r. 
. m.384 
. m.385 

r. 

r. 



230 

231 

232 

233 

234 

235 m. 387 

236 387 

237..... r. 

238 m.382 

239 388 

240 r. 

241 r. 

242 r. 

243....... m.382 

244 in.391 

245 395 

246 m.391 

247 m.392 

248 r. 

249 r. 

250 393 

251 

252 



r. 
396 



5 

Articles in System of Accountability, 1911, and numbers of corresponding 
articles in System of Accountability, 1916 — Continued. 



1911. 
253... 
254... 
255... 
250... 
257... 
258... 
259... 
200... 
261... 
262... 
263... 
204... 
205... 
266... 
267... 
268... 
269... 
270... 
271... 
272... 
273... 
274. . . 
275... 
276... 
277... 
278... 
279... 
280... 
281... 
282... 
283... 
284..., 
285.... 



287. 



290. 
291. 
292. 
293. 
294. 
295. 
296. 
297. 
298. 



300. 
301. 
302. 
303. 
304. 
305. 
30G. 
307. 



1910. 

397 

3S6 

.401,403 

405 

417 

r. 

401 

404 

r, 

406 

450 

. m.410 

408 

409 

461, 462 

. in. 463 

. m.464 

. m.465 

r. 

r. 

r. 

r. 

r. 

r. 

m.418 

111.419 

420 

m.421 

m.466 

m.411 

412 

m.413 

448 

414 

407 

m.403 

m.415 

452 

m.405 

431 

m. 445 

r. 

m.471 

471 

472 

473 

r. 

m. 474 

m. 475 

476 

r. 

491 

344 

501 

t. 



1916. 
t* 

t; 

t'. 

t- 

t 

t. 

t. 

t* 

t. 

t. 

t. 

t. 

t. 

t. 

t. 

t. 

t- 

t. 

t. 

t. 

' t. 

t- 

t- 

t. 

i t. 

t. 

t. 

t. 

t. 

t. 

t. 

t. 

t. 

t. 

t. 

t. 

t. 

t. 

t. 

t. 

t. 

m.511 

m.513 

512 

513 

t. 

349 m.521 



1911. 
308... 
309... 
310... 
311... 
312... 
313... 
314... 
315... 
310... 
317... 
318... 
319... 
320... 
321... 
322... 
323... 
324... 
325... 
320... 
327... 
32S... 
329... 
330... 
331... 
332... 
333... 
334... 
335... 
336... 
337... 
338... 
(a). 
339... 

(a). 
340... 
341... 
342.... 
343... 
344..., 
345... 
346.... 
347.... 

(a). 

(&)- 

(c).. 
348.... 



(a). 
(6). 
(c). 
(d). 
(e). 
(/)- 

(g). 



m.522 
m.523 

524 
m.525 
m.526 
m.527 

528 
m.529 



1916. 

530 

m.531 

r. 

532 

533 

534 

r. 

535 

541 

351 m. 542 



1911. 

(0.. 
0')-. 
(*).. 
(0-. 
(m). 

(71)., 

(o)-. 
350.... 



352. 
353. 
354. 
355. 
356. 
357. 
358. 
359. 
360. 
361. 
362. 
363. 
364. 
365. 
366. 
367. 
368. 



543 
371 
372 
373 
374 
375 



375 

561 

562 

563 

5C4 

r. 

565 

566 

..J 571 

572 

369 ■•-- 573 

370 5S1 

371 m.531 

372 - 582 

373 m.583 

374 584 

375 585 

376 591 

377 592 

378 .-- 593 

379 594 

380 • 595 

381..... 596 

382 597 

383 •..-.. 598 

384 599 

385 •• 600 

386 m. 62 

387 m.601 

388 m.602 

, 603 



389. 
390. 
391. 
392. 
393. 
394. 
395. 
396. 



604 
605 
606 
611 
612 
613 
614 



Articles in System of Accountability, 1911, and numbers of corresponding 
articles in System of Accountability, 1916 — Continued. 



1911. 
397... 



1916. 
615 
616 
617 
618 
621 
622 
623 



399 

400 

401..... 

402 

403 

404 624 

405 625 

406 626 

407 627 

408 m.628 

409 629 

410 630 

411 r. 

412 m.631 

413 m.632 

414 633 

415 r. 

416..... 634 

417 635 

418 641 

419 643 

420 644 

421.. . 645 

422 646 

423 651 

(1) 651(1) 

(o) 651o 

(6)... 6515 

(c)....... 651c 

(2) 651(2) 

(o).... 651a 

<&) 6516 

(c) 651c 

(d)...... 651<f 

424 602 

425 661 

426 662 

427 663 

428 664 

429 665 

430 666 

431 m.667 

432 m.668 

433. 671 

434.. 672 

435 673 

436..... 674 

437.......... m.675 

438 m.676 

439 677 

440 678 

441 679 

442..... 680 



1911. 1916. 

443 681 

444 682 

445 :. 683 

446 m.684 

447 685 

448 686 

449 687 

450 688 

(a) 688a 

(6) 6886 

(c) 688c 

(d) : 6885 

(c) 688e 

(/) 688/ 

(1) 688(1) 

(2) 688(2) 

(3) 688(3) 

(4) 688(4) 

(9) 688{? 

Qi) 688ft 

(i) 688? 

0') 688j 

451 691 

452 692 

453 ." 693 

454 694 

455 695 

456 696 

457 m.697 

458 - 698 

459 699 

460 700 

461 m.701 

462 702 

463 711 

464 712 

465.... 713 

466 714 

467 715 

468 716 

469 717 

470. 718 

471 719 

472 720 

473 721 

474 722 

475 .- 723 

476 r. 

477 r- 

478 r. 

479 724 

480 r. 

481 725 

482 r. 

483 m.726 



1911. . 1916. 

484 727 

485 728 

486 729 

487 730 

488 731 

489 732 

490 m.733 

491 734 

492 735 

493 736 

494 737 

495 738 

496 739 

497 740 

(a) 740a 

(6) 7406 

498 741 

499 742 

500 743 

501 744 

502 ." m. 745 

503 751 

504 756 

505 r. 

506 m. 757 

507 m.773 

508 m. 774, 775 

509 m.780 

510 m.787 

511 m.787 

512 m.781 

513 m. 763, 768 

514 m. 769. 771 

515 m. 771 

516 m. 813, 816 

517 m. 811, 813 

518 m.812 

519 m.819 

520 821 

521 822 

522 m.823 

523 m.871 

524 872 

525 873 

526 874 

527 875 

528 876 

529.... 877 

530 m.878 

531 m.879 

532 880 

533 m.881 

534 m.882 

535 m.844,813 

536 m.891 



Articles in System of Accountability, 1911, and numbers of corresponding 
articles in System of Accountability, 1916 — Continued. 



1911. 
637... 
538... 
539... 
540... 
541... 
542... 
543... 



893 



S96 
897 



544 m. 901 

545 902 

546 m. 903 

547 m.904 

(o) 904c 

(6) 9046 

(c) 904c 

(d) 904d 

(c) 904c 

(/") m.905 

(0) 906 

(ft) 907 

CO 908 

(j) 909 

(*) m.910 



548... 
(o). 
(6). 
(c). 
(i). 
(«). 
(f). 

(<?). 
(ft). 



1916. 1911. 
549... 

(o). 

(6). 

(c). 

(d). 

(e). 

(/). 

(9). 

(A). 

(0. 
550... 

(o). 
551... 

(c). 
552... 

(a). 

(&). 

(c). 

(d). 

(«). 

(/)• 

(?)- 
553... 

(a). 

(&). 

(c). 

(d). 
554... 
555... 
556... 

(c). 



1916. I 1911. 



r. | 

r.| 

r. 



(&)- 
(c). 



I 557. 
r. | 558. 
r. | 559. 



(a). 
(6). 

(c). 
(d). 
(e). 
CO- 

(*). 

(ft). 
CO- 

560... 
(a). 
(6). 
(c). 
(d). 
(O. 

a). 
is). 

561... 
562... 

(a). 

(6). 

(c). 

(d). 

(«)■ 



1916. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 
r. 



TABLE OF CONTENTS. 




Quartermaster's Department. 
Post quartermasters. 

Quartermaster sergeants 

Public property, accountability and responsibility. 

Field and expeditionary service 

Property returns. 
Barracks and quarters. 
Furniture and quarters 
Band instruments. 

Clothing 

Gratuitous issues and destruction of property . . 

Transfers to other branches of the service 

Ribbons of decorations, medals, etc 

Rewards for deserters and stragglers 

Enlisted men's clothing stored for safe-keeping. 

Arms and accouterments 

Naval ordnance 

Boards of survey 

Forage and horses of mounted officers 

Public animals 

Fuel 

Illuminating supplies 

The Navy ration 

Procurement of provisions 

Issue of provisions 

Sales of provisions 

Surveys of provisions 

Return of subsistence stores 

Bakeries 

Ice, soap, and candles 

Subsistence 

Transportation 

Recruiting 

Deceased persons 

Vohicles 



Requisitions 

Athletic apparatus 

Stationery 

Purchase of supplies and engagement of services— general provisions. 

Emergencies 

Advertising for proposals 

Proposals 



Awards . 

Forms of agreement 

C on tracts 

Bonds 

Responsibility and penalties. 

Money vouchers 

Procurement of public funds . 

Checks .' 

Cash account 

Deposit of funds 

Special deposit account 

Fiscal returns 



-12 
21-25 
31-35 
41-102 
111-130 
131-137 
141-168 
171-175 
181-182 
191-244 
251-255 
201-265 

270 
271-277 

281 
291-310 
311-317 
321-347 
351-369 
371-376 
381-390 
391-397 
401-414 
420-438 
440-447 
450-457 
460-462 
468-476 

478 

480 
485-495 

501 
511-514 
521-536 
551-558 
561-569 
571-573 
581-585 
591-600.J 
601-607 
611-618 
621-635 
641-648 

651 
661-668 
671-688 
691-702 
711-748 
751-757 
761-787 
791-801 
811-824 
831-832 
841-863 
871-S80 
881-882 
891-898 
901-917 
921-928 

931 
941-913 
951-956 



Proceeds of sales 

Correspon dence 

Telegraphic, telephonic, and radio communications 

Marine Corps Reserve force 

Boats 

Radio equipment 

Typewriters and computing machines 

Appendix. j Pages. 

Army rations, Navy rations 189-197 

Clothing 199-201 

Specifications for horses and mules 203-210 

Care of furniture, animals, wagons, and harness j 211-218 

Weights and dimensions of tents, components of various outfits, etc | 219-223 

The Darnall siphon filter , | 225-230 

Comptroller 's decision in re property not properly accounted for ! 231-232 

Troy reversible trailers I 232a-232d 

Accountability memorandum No. 1 (property accounts) j 

Accountability memorandum N o. 2 (White trucks) 

Accountability memorandum No. 3 (amending No. 1^ 

Index.. 233-278 



(9) 



SYSTEM OF ACCOUNTABILITY AND REGULATIONS 

PEBTAINING TO THE 

QUARTERMASTER'S DEPARTMENT, U. S. MARINE CORPS, 



Section 1.— QUARTERMASTER'S DEPARTMENT. 

1. The Quartermaster of the Corps is charged with the military and adminis- 
trative details of his department. 

2. The Quartermaster's Department shall provide all military supplies, in- 
cluding subsistence ashore, requisite for the use of the corps, as well as ma- 
terial, labor, and services. It will purchase, hire, operate, maintain, and repair 
such vehicles as are authorized by law and required for the transportation of 
troops and supplies, and for official military and garrison purposes. It shall 
also furnish and have charge of all public animals, and equipment for the 
same, and shall furnish means of transportation which may be needed in the 
movement of troops am 1 mcterial. 

3. The Quartermaster's Department shall pay, out of the proper appropria- 
tions provided for the corps, all expenses thereof other than those pertaining 
to the Paymaster's Department. These expenses shall be pah? by such officers 
of the Quartermaster's Department as may be designated by the Major 
General Commandant, or by such other officers as may be detailed by the 
Major General Commandant as acting assistant quartermasters. To meet such 
expenses, the Quartermaster shall see that sufficient funds are kept in public 
depositories to the credit of himself or of the officers charged with making 
payments. To procure such funds, requisitions shall be submitted from time 
to time by the Quartermaster, and, through him, by officers detailed as dis- 
bursing officers, on the Secretary of the Navy for deposit to their credits under 
11 General account of advances." 

4. It shall be the duty of the Quartermaster, and that of officers of that de- 
partment when authorized by him, to invite proposals for supplies and services 
for the Marine Corps and to prepare and make contracts and agteements for 
the same in accordance with law, under the direction of the Secretary of the 
Navy. 

5. The quarters, barracks, and other public buildings and grounds provided 
for the use of officers and enlisted men of the Marine Corps are under the 
direction of the Quartermaster. He shall, from time to time, make an inspec- 
tion of such buildings and all other public property, or cause such inspection 
to be made, whenever ordered by the Major General Commandant. 

6. The Quartermaster shall suggest and recommend to the Bureau of lards 
and Docks plans for such public works and other improvements for the Marine 
Corps as that bureau is required to perform. 

7. Repairs, alterations, and improvements of public works of the Marine 
Corps, which do not affect the engineering or architectural features of such 

(11) 



12 

works, the cost of which does not exceed $1,000, will be made under the direc- 
tion of the Quartermaster, the supervision of the. work being under a representa- 
tive of the Quartermaster's Department/*'^ A**^ , /by. / 4> ^*y £ a ^ JC, 

8. Repairs, alterations, and improvements of public works of the Marine 
Corps, the cost of which exceeds $1,000, or which involve considerations af- 
fecting engineering or ' architectural features of public works, will be per- 
formed under the supervision of the Bureau of Yards and Docks to the satis- 
faction of the Quartermaster's Department. The Quartermaster will determine 
and advise the Bureau of Yards and Docks when any work of this character 
is to be undertaken, indicating the limit of cost and the appropriation to be 
charged.£*UuC/ua-%x>, /v/6^t" *> <> 3 ) ■ C. /f 

9. At navy yards and stations where there is no civil engineer officer, the 
supervision of public works for the Marine Corps will be by a representative of 
the Quartermaster's Department. 

10. The Quartermaster shall prepare, for issue by the Secretary of the Navy, 
annually, or as often as the needs of the service may require, orders giving the 
prices and allowances of articles of clothing, arms, accouterments, or parts 
thereof, camp and garrison equipage, stationery, and other supplies issued by 
the Quartermaster's Department. These orders shall also contain necessary 
information and instructions for the guidance of officers and men, concerning 
the methods of keeping and rendering accounts and returns, and concerning 
other matters pertaining to the Quartermaster's Department. <vw*C Ho^aaSL 

11. The Quartermaster's Department shall provide for the printing^of all 
blank forms. and books required for-use t>f"tlre eo]^,^a#4ssiie u£on requisition, 
those pertaining to the Quartermaster's Department. It shall furnish to -the 
Adjutant and Inspector's and Paymaster's Depaitmentj^u^ b^^ l g fl ^ rforms as 
may be required, the issues to be made by the departments, concerned. 

12. General depots established for the collection, manufacture, and preserva- 
tion of quartermaster's supplies are under the control of the Quartermaster, 
who will from time to time issue such instructions as may be necessary for 
the guidance of officers in charge of such depots. 

(a) Assistant quartermasters on duty at a depot shall perform such duties 
as the officer in charge thereof may determine. 



i 



! 

■ 



Section 2.— POST QUARTERMASTERS. 

21. At each post or station, when practicable, an officer shall be detailed by 
the Major General Commandant, upon the recommendation of the Quarter- 
master, to act as post quartermaster. 

22. Post quartermasters will not otherwise be appointed, except temporarily 
in an emergency, when a report of the circumstances will be made to the 
Major General Commandant. 

23. Post or other quartermasters of a command will be in charge of and 
accountable for all Government property of the command pertaining to the 
Quartermaster's Department, and shall receive and issue the same. 

24. Post quartermasters shall attend to all matters pertaining to the Quarter- 
master's Department. They shall have supervision over men receiving com- 
pensation as specialists who are assigned to work being performed under the 
Quartermaster's Department. Specialists will be held to such hours of labor 
as may be expedient and necessary, but except in case of urgent public necessity, 
as in military operations, eight hours ivill be considered a day's ivork. (C. S. 
of A. 32.) 

25. The post quartermaster will, if required by the commanding officer, 
attend weekly inspections and reviews and participate in military ceremonies 
in connection with which the presence of an officer of his rank is appropriate. 
He will only be detailed for duty on courts and boards when there are no 
other officers available for such duty. If he be a line officer he may be re- 
quired to perform duty as officer of the day, but only in an emergency when 
the number of officers available for this duty at the post is reduced below two ; 
but he should attend such military drills and exercises as in the judgment of 
the commanding officer will prevent his becoming unfamiliar with these im- 
portant branches of his profession. In general, while the military status of an 
assistant quartermaster, regular or acting, is to be recognized, he should be 
relieved from such duties and given such freedom of action as will enable him 
efficiently to exercise care in the supervision of the property intrusted to him 
and otherwise to attend to the administrative duties of his office. 

26. At posts where the authorized complement is 100 men, or less, and at 
posts where there is no post quartermaster detailed, all duties assigned such 
officer by these regulations ivill be performed by the commanding officer. (C. S. 
of A. 32.) 



(13) 



Section 3.— QUARTERMASTER SERGEANTS. 

31. Quartermaster sergeants will be detailed for duty upon the recommendation 
of the Quartermaster at posts according* to the strength of the command. They 
will be mustered in the office of the post quartermaster and perform their duties 
under his direction. They will be assigned such duties as the post quartermaster 
may deem for the best interests of his department; these duties should, however, 
be changed from time to time in order that quartermaster sergeants may befamilar 
with all the duties pertaining to their rank. 

32. Only in cases of emergency will a quartermaster sergeant on duty at a post. 
camp, or garrison be required to perform any duty outside the Quartermaster's 
Department of such post, camp, or garrison. Other enlisted men may, if necessary, 
be detailed to assist the post quartermaster. 

33. Reports on fitness and qualifications of quartermaster sergeants shall be made 
on Form N, M. C. 712 (revised) by the accountable officer under whom they are ser- 
ving on the last day of June and December of each year, also when quartermaster 
sergeants are transferred, promoted, reduced, discharged, or any other change in their 
status as quaetermaster sergeants occurs, in which case appropriate notation will be 
made on the reverse side of the form. These reports will be made in the handwriting 
of the reporting officer and promptly farwarded to the Quartermaster. (C. S. of A. 11. ) 

(15) 



Section 4.— PUBLIC PROPERTY, ACCOUNTABILITY AND 
RESPONSIBILITY. 

41. Accountability and responsibility devolve upon any person to whom pub- 
lic property is intrusted and who is required to make returns therefor. Re- 
sponsibility without accountability devolves upon one to whom such property 
is intrusted but who is not required to make returns therefor. An accountable 
officer is relieved from responsibility for property for which he holds a proper 
memorandum receipt. A responsible officer is not relieved from responsibility 
for public property for which he has given a memorandum receipt until he 
has returned the property to the accountable officer, or has secured memo- 
randum receipt from a successor, or until he has otherwise been relieved by 
the operation of regulations or orders. 

42. Unless otherwise specially directed, there will be at each post or station 
but one accountable officer in the Quartermaster's Department, and he will 
account for all quartermaster's property in use or in store. 

43. The officer in permanent or temporary command of a post, station, or 
detachment is responsible for the security of all public property thereat, 
whether in use or in store, and although for purposes of periodical account- 
ability to the proper authority all such property may have been officially re- 
ceipted for by subordinate officers, the commanding officer is nevertheless 
responsible and pecuniarily liable with them for the strict observance of the 
regulations in regard to its preservation, use, and issue. He will take care 
that all storehouses and rooms are secure and, when advisable, properly 
guarded, that only reliable agents are employed, and trustworthy enlisted 
men detailed for duty in connection with such property. 

44. Public property shall not be loaned to individuals or organizations out- 
side the naval service unless the commanding officer shall deem such action 
adv sable or proper, by reason of a public exigency, calamity, or ceremonious 
occasion. The foregoing prohibition applies to the loan of flags. The account- 
ability of the responsible officer shall not be diminished by the provisions of 
this paragraph. 

(a) All memorandum receipts covering articles of Government property 
loaned to any individual other than a member of the Marine Corps will be 
worded, in substance, as follows : " I certify that I have this date received 

from the following articles of Government 

property, for which I hold myself pecuniarily responsible." 

(&) Property subject to deterioration and wear and tear, other than articles 
constituting authorized personal military equipment of an officer, authorized 
horse equipment for officers below the rank of major, and authorized pro- 
fessional books, will not be retained by officers for their personal use and held 
on memorandum receipts, except for brief periods pending arrival of officers' 
effects that may be in transit. 

(c) Subparagraph (&) precludes the issue on memorandum receipt, to officers 
for their personal use, of such articles as mattresses ; bed linen ; mosquito nets ; 
buckets; mess utensils; tableware; crockery; rubber coats, boots, and hats; 
tools; and all such like articles that are subject to deterioration or breakage 

(17) 



18 

and that do not pertain to an officer's authorized personal military equipment, 
or that do not pertain to the authorized furnishings of Government quarters 
to which the officer may be assigned, except for brief periods pending arrival 
of officers' effects in transit, as set forth in subparagraph (b). 

(d) Officers who require articles for personal use the issue of which on 
memorandum receipt is prohibited may provide themselves with such articles 
by purchase from the Quartermaster's Department. 

45. The property responsibility of an officer can not be transferred to enlisted 
men. It is the duty of such officer personally to attend to the security of 
the property and to superintend all issues. 

46. The keys of storerooms will not be intrusted to enlisted men or civilians 
without the express approval of the commanding officer, and then only on the 
exercise of great vigilance on the part of the accountable officer and a resort 
to every reasonable precaution, including frequent inspections, to prevent loss 
or damage. 

47. To provide for the security of automatic pistols which, by order of the 
commanding officer, have been placed in the hands of individual enlisted men. 
it shall be the duty of commanding officers to provide a suitable place or places 
for their safe-keeping, where they shall be kept when not in actual use. 

(a) The responsibility for the loss of a pistol when out of the storeroom 
or place assigned for its safe-keeping will rest in the person to whom it is 
issued; except that when the exigency of the service is such that men are 
ordered to keep their pistols in their possession at all times, responsibility will 
be determined by a board of survey. 

48. Every officer accountable for public property will personally take an in- 
ventory at least once each quarter of all clothing, arms, and accouterments 
under his charge. He shall take an actual physical inventory of all other 
property under his charge at least once a year, inventory to be completed as 
of June 30, unless actual physical inventory has been taken at some time 
within three months prior to this date, by reason of change of accountable 
officers. A certificate setting forth that inventory has been made will be 
submitted icith the certificate of balances. If for any reason the accountable 
officer can not take inventory as required, he ivill so advise his commanding 
officer who, if he finds that the accountable officer can not complete inventory, 
will appoint a board to inventory the property, and a certificate signed by the 
members of the board, setting forth that inventory has been made, will be 
submitted with the certificate of balances. Any articles found to be on hand 
on inventory iji excess of quantities carried on the property account will be 
taken up by certificate. While only one complete inventory is required an- 
nually of property, other than clothing, arms, and accouterments, the ac- 
countable officer will, in addition, take the necessary measures to satisfy him~ 
self by personal check and examination during the period between inventories 
that such property as he is accountable for is on hand, as shown on tlie 
property account. (C. 8. of A. 41.) 



18a 

49. Enlisted men will not transact clerical work in the clothing room. Books 
and all other papers relating to this property must be kept in a room separate 
from the clothing room. 

50. Officers commanding companies or detachments will be furnished by the 
proper quartermaster, on approved requisitions, with the necessary authorized 
quartermaster's supplies, except clothing, and for all such supplies such com- 
manding officers will give memorandum receipts to the accountable officer, who 
will continue to bear the supplies on his returns until they have been trans- 
ferred or expended and duly accounted for as required by these regulations. 
Officers commanding companies or detachments temporarily absent from posts, 
camps, etc., will continue responsible to quartermasters from whom supplies 
have been procured on memorandum receipts. 

51. The officer in temporary or permanent command of a company or detach- 
ment is responsible for all public property used by or in possession of the 
command, whether he receipts for it or not. 

52. When a change in command or responsibility takes place, the memoran- 
dum receipts will be returned by the quartermaster when he becomes possessed 
of new receipts from the officer who succeeds to the responsibility for the prop- 
erty. In case of any discrepancy at the time of transfer of property, a board of 
survey will be requested to fix the responsibility. 

(a) All memorandum receipts from the same officer ivill be filed together in 
a separate file and will be abstracted and totaled at least every six months 
and a settlement effected. At the time of settlement the responsible officer 
will make inventory of property in his possession, and any property that he 
may hold in excess of requirements will he turned back into store, and the 
officer ivill sign a new receipt for all property necessary to be retained by him 
in his possession, prior receipts to be returned to the officer provided all 
articles are accounted for. The responsibility for the loss of any articles 
that may be found to be missing tcill be fixed at the time of settlement. (C. S. 
of A. 41.) 

53. When surveys become necessary on any property in the hands of a re- 
sponsible officer, he will at once notify the accountable officer in writing, who 
will take steps to have a board convened. 

54. Should any person charged with Government property fail to prepare and 
forward the required returns thereof within the prescribed time, a settlement 
of his accounts may be made by the Quartermaster's Department and the 
money value of the property with which he is charged reported against him 
for stoppage. 

55. Rescinded. (C. S. of A. 37.) 

56. Receipts for public property will be given in duplicate. To be admissible 
as vouchers to accounts, one copy must be signed by an officer or noncommis- 
sioned officer duly authorized to receive public property; the second copy may 
show typewritten or rubber stamp of signature. Under no circumstances can 
noncommissioned officers or privates, except when in charge of detachments, 
receipt for property and thus become accountable parties. 



19 

)ewritten or rubber stamp of signature^Uj 
can nrmnnmmTadnnfln "1111,,'^lf ^c-agty alea, exueTflr when in charge of detach- 
er property, and thus becoi 

57. An officer of the Marine Corps who has in his charge subsistence stores 
belonging to the Army shall render returns for such stores to the Quartermas- 
ter Corps, United States Army, Washington, D. C, as prescribed by Army 
Regulations; but when subsistence stores are sold by the Army to the Marine 
Corps, on invoices with certified money values, such stores become the property 
of the Marine Corps, and returns therefor will be rendered to the Quarter- 
master. 

58. Every accountable officer and noncommissioned officer who receives public 
property will be held accountable for the same until his final certificate of 
balances of such property -hft¥e1been received and audited. Upon the completion 
of such audit he will be notified of the result by the Quartermaster. 

59. Surplus arms and accouterments and other public property at a post 
considered by the commanding officer in excess of the needs of the service will 
be reported to the Quartermaster for such disposition as he may direct. 

60. Articles of clothing on hand and not required for issue will, if in good 
condition, be transferred to the nearest depot of supplies; if not in good con- 
dition, such articles will be disposed of as may be directed by approved report 
of board of survey. 

61. Within twenty-four hours after the receipt of public property received 
from a Government source the person to whom it is sent will carefully examine 
the same in the presence of an officer, when one is available, and when not, a 
noncommissioned officer, in order that receipts may be transmitted to the officer 
who invoiced the articles. These receipts will be accomplished and forwarded 
with the least possible delay. Before opening, the consignee will have the box 
or parcel weighed to ascertain if it. corresponds with the weight marked thereon. 
When it is opened it shall be examined in the presence of the witness referred 
to above, and its contents compared with the invoice. The noncommissioned 
officer mentioned in this paragraph should be a quartermaster sergeant when 
one is available. 

(a) Should there be any discrepancy between the quantity received and 
that stated in the invoice or bill of lading, or the weight be different firom 
that stated, or should any of the stores be damaged or lost in transit, the 
person to whom they were addressed shall report immediately to his command- 
ing officer and request a board of survey to report as to the facts and decide 
the extent of loss or damage and on whom the responsibility rests. The offi- 
cer requesting the board of survey shall also state in his request tvhether the 
box or parcel had the appearance of having been tampered with and whether 
the weight was correct as invoiced. The date of each invoice, also date and 
number of each bill of lading, together with the serial number of each pack- 
age, crate, etc., to which the lost or damaged property may pertain, will be 
stated clearly on requests of this nature ; also whether proper notation of the 
loss or damage has been made on the bill of lading. Receipts will, however, 
always be rendered for the quantities invoiced, subject to findings of survey 
requested, unless the receiving officer has reason to believe that the invoices 
are erroneous, in which case the invoicing officer will be so informed. Arti- 
cles short will be dropped from the return of the receiving officer on an approved 
copy of report of board of survey. (C. S. of A. 23.) 






20 

(ft) At posts, in the field, or aboard ships, where, by reason of inadequate 
storage accommodations, it is impracticable to comply with the requirements 
of paragraph 61, property received will be retained in original packages. If 
upon receipt, however, any of the original packages bear evidence of damage 
or of having been tampered with, their contents should be verified. Thereafter 
when an original package is opened, the accountable officer, in the presence of 
a witness, will verify the contents thereof, and should there be a shortage or 
defect in the contents of the package, the accountable officer will comply with 
the provisions of paragraph 61a. 

62. Whenever supplies of any kind are purchased for use at a post, and are 
furnished from other than a Government source, the post quartermaster will 
himself sign in advance an order for each delivery and keep a copy thereof in 
his office. In case a telephonic order is necessary, a signed memorandum of 
such order will be kept. In case of an emergency when supplies are required 
and the post quartermaster is not present at the post, the order for said sup- 
plies can be signed by an officer detailed for this purpose by the commanding 
officer, but in no case shall orders be signed by an enlisted man, except at posts 
where there is no commissioned officer on duty. 

(a) Commanding officers will require that all such supplies, upon delivery, 
be inspected by the post quartermaster. The commanding officer will designate 
some officer other than the post quartermaster to inspect supplies which may 
be delivered at the post during the absence, or inability to act, of the post 
quartermaster, and the officer so inspecting such supplies will personally satisfy 
himself as to the quantity and quality of each article received, and will certify 
to the fact over his official signature, and deliver this certificate to the ac- 
countable officer at the earliest practicable opportunity. In such cases of the 
inspection of supplies by others than the post quartermaster, that officer will 
personally inspect the unused portion of same at the earliest practicable oppor- 
tunity, and will satisfy himself that the quality of such articles is in accordance 
with the specifications and the contract covering same. 

(&) In addition to the inspection described in subparagraph (a), rations 
shall be inspected by the mess officer of the organization to which they are 
issued. In case he be absent the inspection will be made by another officer 
detailed for the purpose by the commanding officer. In case of a disagreement 
between the post quartermaster and the mess officer, the matter will be de- 
cided by the commanding officer. 

63. An officer in charge of public property can not delegate any part of his 
responsibility to an assistant. All articles drawn upon the requisition of an 
officer, or received upon the exchange of invoices and receipts, without a 
requisition, stand charged to him, and he is held accountable for the money 
value of any article lost through the negligence of a subordinate. 



21 

64. When it is impracticable for an officer personally to superintend his 
issues, he should choose with great caution the agent to whom he intrusts 
the duty. 

65. An officer who has receipted for public property is personally and 
pecuniarily responsible therefor, yet as it is the duty of the commanding officer 
to see that the best arrangements are made for the security of such property, 
the officer in charge of it at a post should be allowed to nominate the non- 
commissioned officers (other than the quartermaster sergeants) or privates he 
wishes detailed to assist him. 

66. An officer will not when it can be avoided be detailed for duty which 
will separate him from public property for which he is accountable. 

67. When an accountable officer at a post is detailed for duty which tem- 
porarily separates him from the property, and thereby endangers its safe- 
keeping, his commanding officer shall designate another officer to take charge 
of it, receive and issue, in the name of the accountable officer; if no other 
officer be present, the commanding officer shall himself take charge of the 
property until the return of the accountable officer. The officer so detailed 
will be responsible for the disposition and handling of all Government property 
left in his charge. If the absence of the accountable officer extends beyond 
a period of 30 days a regular transfer of the property to another officer should 
be made. 

68. An accountable officer, on being relieved, shall turn over to his successor 
all such property for which he is responsible, including the books and blank 
returns pertaining to the Quartermaster's Department, and his successor shall 
give him receipts therefor as prescribed. A final certificate of balances for 
the property will be transmitted within 20 days to the Quartermaster. 

69. A transfer of public property involves a change of possession and account- 
ability. In ordinary cases of transfer the transferring officer will furnish the 
receiving officer with combination invoice and receipt in quadruplicate, accu- 
rately enumerating the property, and the latter will return duplicate receipts. 
In cases in which complete transfer of property occurs, instead of exchanging 
separate invoices and receipts, as above provided, the receiving officer may make 
direct entry on the final certificate of balances (both original and duplicate) of 
his predecessor that all the property thereon enumerated as on hand and trans- 
ferred to successor was received by him. 

70. The officer relieving another in charge of clothing or other public prop- 
erty will, when time will permit, make a careful inspection of the property and 
see that each article invoiced is actually present. 

71. The officer being relieved will request a survey upon such articles as are 
damaged or missing before transferring the property. 

72. When an officer in charge of public property is relieved, and from any 
cause there is no time for the relieving officer to verify the amount of property 
stated to be on hand, the latter must, in all cases, give a qualified receipt for 
the property to the officer relieved ; that is, he should acknowledge the receipt 
of the articles, according to the invoice presented to him, this receipt to become 
final, if the articles shall, upon subsequent inspection, be found to correspond in 
quantity and condition to said invoice. 



22 

73. Immediately thereafter the relieving officer should apply to his command- 
ing officer for a board to take an inventory and report upon the condition of the 
property turned over to him. One copy of this inventory, of which the report on 
the condition of the property forms a part, should be immediately transmitted 
to the Quartermaster and one to the officer relieved. The latter will be held to 
account for any damage or deficiency found by such board. 

74. If an officer to whom public property has been transferred refuses to re- 
ceipt for it, the invoicing officer will report the facts to the commanding officer 
of the former for action. Copies of all papers relating to the transaction will 
be filed with his returns. 

75. In case of death, or the suspension from duty for a period exceeding 10 
days, of any officer having charge of public property, the commanding officer 
shall immediately order a board, to consist, when practicable, of at least three 
commissioned officers, to make an inventory of the property. If this number is 
not present to comply with this requirement, one officer will be sufficient. He 
will also appoint another officer, when practicable, to perform the duties vacated, 
who will receipt and account for the property as inventoried. In case there is 
no officer available the commanding officer will himself take charge of the prop- 
erty. If there is no shortage this inventory will be in duplicate, and both copies 
handed to the officer who receipts for the property, one copy to be forwarded 
with his first certificate of balances to the Quartermaster, the duplicate to be 
retained. In the event of a shortage one copy of the inventory will be imme- 
diately sent to the Quartermaster by the officer receipting for the property, the 
duplicate to be retained. It is the duty of the board of inventory to fix the 
responsibility for such shortage if possible. 

76. If it becomes necessary to remove an officer from the charge of public 
property, the commanding officer will take measures to secure such property and 
be guided by the provisions of the preceding paragraph. 

77. As far as practicable, every officer or noncommissioned officer in charge 
of public property of any kind, whether in use or in store, will endeavor by 
timely repairs to keep it in serviceable condition, and for this purpose, if at sea, 
will apply to the executive officer for such assistance as may be needed, and if 
on shore, to the nearest depot quartermaster or the Quartermaster. 

78. Causes of damage to, and of loss and destruction of, military property 
are classified as follows : Unavoidable causes, being those over which the re- 
sponsible officers have no control, occurring (a) in the ordinary course of serv- 
ice, or (b) as an incident to active field service. Avoidable causes being those 
due to carelessness, willfulness, or neglect. 

79. Avoidable loss or damage to any article of public property is to be made 
good or, in the case of enlisted men, charged on the pay rolls against the man 
responsible for the same, as provided in paragraph 83. A statement of charges 
will be prepared and signed by the officer responsible for the property. A 
note of the articles and the amount should be entered upon the return. State- 
ment of charges forwarded to the Quartermaster as soon as checkage has been 
made on the pay roll. 

80. Stoppages on account of the Government against the pay of enlisted men 
have precedence of all others. 



23 

81. Receipts will be taken for all Government property issued to enlisted men. 
Where the property in the hands of a company is receipted for to the post quar- 
termaster by the company commander, the receipts of enlisted men should be 
retained by the company commander. In other cases such receipts will be held 
by the accountable officer. 

82. Immediately upon the desertion of an enlisted man an inventory will be 
made by a disinterested officer or noncommissioned officer detailed for the pur- 
pose, of the Government property left by him. The officer holding the man's 
receipt will promptly ascertain what Government property covered by such re- 
ceipt is lost, missing, damaged or destroyed, and will forward a list of the same 
on form provided to the commanding officer, requesting checkage against the 
account of the deserter. This form will be prepared and handled in accordance 
with the instructions printed on same. 

83. When men acknowledge responsibility for the loss or destruction of Gov- 
ernment property, a "Statement of charges" will be prepared in accordance 
with the instructions printed on same and signed by the men. Upon approval 
by the commanding officer, this form will be authority for making proper check- 
ages on pay rolls. 

84. Where enlisted men decline to acknowledge responsibility for the loss or 
destruction of Government property, the responsibility for such loss will be de- 
termined by a board of survey. 

85. When such loss or damage occurs between the date the final account is 
closed and the date the man is to receive his discharge, the commanding officer 
before handing him the discharge will collect the value of the lost or damaged 
articles and forward same to the paymaster having the man's account, to be de- 
posited in the Treasury, at the same time entering against his name on the pay 
roll a checkage of the amount so collected. 

88. The commanding officer will inform the post quartermaster when any 
change occurs in the status or strength of the command. 

87. The commanding officer will inform the post quartermaster of the names 
of men leaving the post by transfer before such transfer. In case any of these 
men are in debt to the Government for quartermaster's stores, the post quarter- 
master will prepare the prescribed form in each case in due time to procure the 
signature of such men thereon, and to permit the organization commander 

to make the proper entry in the man's service record book. This form when, 
accomplished by the organization commander to the effect that the check- 
ages " have been noted for checkage in service record book," will be suffi- 
cient authority for the accountable officer to drop the articles from his re- 
tiirn. (C. S. of A. 2.) 

88. Where articles of public property are stolen by deserters the value must 
be charged to them on the first pay roll on which the desertion is reported 
using form N. M. C. 697 as a voucher to the return. (C. S. of A. 2.) 

89. All eheekages pertaining to the Quartermaster's Department that are 
required by these regulations to be entered on pay rolls of the Paymaster's 
Department will be clearly itemized and explained under " Remarks " on rolls 
so as to show the nature of the articles checked, as well as to indicate the 
appropriation which should receive credit therefor. 



24 

90. If articles of public property are embezzled, or lost or damaged, through 
neglect, by a civilian employee, the value or damage as ascertained (and by a 
board of survey if necessary) shall be charged to him and set against any 
pay or money due him. 

91. When ordered by his commanding officer to make an expenditure of 
stores which the post quartermaster believes to be illegal or contrary to regu- 
lations, the latter shall state in writing the grounds on which he objects to 
obeying the order and request that the order be reiterated in writing. On the 
receipt of such order the expenditure will be made. 

92. Property unavoidably lost or destroyed will be accounted for by survey 
in the prescribed manner. 

93. When an enlisted man has, by a court-martial, been convicted of losing 
or damaging public property the officer accountable for the property will send 
as a voucher to his return a certified copy of so much of the court-martial 
order as refers to the case, giving number, date, and place of issue of the 
order and stating on the face of said copy the rolls on which the charges are 
made. (C. S. of A. 2.) 

94. Public property will not be used nor will labor hired for the Govern- 
ment be employed for any private purpose whatsoever. 

95. Vouchers for issues or expenditures of property not authorized by regu- 
lations will be accompanied by copies of the orders directing the issues or 
expenditures. 

96. The officer or noncommissioned officer who has charge of clothing, arms, 
accouterments, or other public property at a post or on board ship is alone 
held accountable for the same. In view of this accountability it is important 
that he should hold each man in whose hands these articles are placed for use 
to a strict responsibility for the same, according to their money value, as any 
loss or damage to any of the articles will be charged to the officer or noncom- 
missioned officer, unless he is relieved of the responsibility by the competent 
authority. 

97. When an officer is relieved of the charge of public property a certificate 
of balances for the property must be sent. (C. S. of A. 1.) 

98. Whenever a detachment is transferred ashore from a vessel the officer 
commanding it will, at the same time, deliver to the proper officer at the sta- 
tion to which the transfer is made all the public property he may have remain- 
ing on hand, except official books and typewriting machines, which will be for- 
warded to the nearest depot of supplies. The post quartermaster of the station 
to which the property is transferred will ship for the officer in charge of the 
marine detachment the typewriting machines and official books. 

(a) The officer making the transfer will transmit immediately to the quar- 
termaster his final return to date, supported by proper vouchers, in order to 
secure a settlement of his account. Delayed vouchers will be forwarded as soon 
as received. 

99. Upon the abandonment of Marine Corps posts, recruit depots, or recruit- 
ing offices, or when ships are placed out of commission, except when otherwise 
ordered, all typewriting machines will immediately be transferred, securely 
packed, to the nearest depot of supplies. Officers or noncommissioned officers 



25 

transferring typewriting machines from depots, posts, ships, etc., to other sta- 
tions or ships for any cause, upon proper authority, will immediately report to 
the Quartermaster the serial and model number of the machine shipped, 
together with the date of purchase in each case. (See sec. 62.) 

100. As metal tent slips are practically indestructible, a considerable saving 
to the Government can be effected by removing such slips from condemned 
canvas which is no longer serviceable as tentage and returning same to the 
depot of supplies, Philadelphia, for future use in the manufacture of tentage. 
The slips should not be removed from tents that are condemned and sold if 
their condition is such that they might be used after the sale as tents, but only 
for tentage that is to be sold as old canvas, to be destroyed, or to be used for 
repairs. 

(a) Such tent slips as are so accumulated and are not required to replace 
broken slips should be shipped to the nearest depot of supplies. Tent slips accu- 
mulating at the depot of supplies, Cavite, P. I., should be shipped to the 
depot of supplies, San Francisco, Calif., by Government conveyance, for further 
shipment, together with those accumulated at the latter depot, to the depot of 
supplies, Philadelphia, Pa. 

101. The following procedure in accounting for public property in the pos- 
session of guards at Marine Corps posts and stations will obtain : 

(a) A list of all articles on hand and in use by the guard will be prepared by 
the post quartermaster, which will bear the signed indorsement of the command- 
ing officer to the effect that any change therein will only be made by the post 
quartermaster, and any change in the list not initialed by the accountable officer 
will be unauthorized. 

(o) This list will be placed in a glass-covered frame and kept in a convenient 
place in the guard room. 

(c) Sergeants of the guard in receipting for property on charge, will make 
entry in the guard report book in the following manner : 

" Property on charge correct," or in case of discrepancy, " Property on charge 
correct with following exceptions" (naming missing articles), such entry to be 
properly signed. 

(d) In case of a discrepancy being noted by a sergeant of the guard receipt- 
ing for the property, the responsibility therefor will rest with the sergeant 
turning over the property. 

102. (a) All machinery, boilers, mechanical and electrical equipment and 
appliances, plumbing, and electrical fixtures, etc., on hand in excess of require- 
ments, also buildings, etc., no longer required, should be brought before a board 
of survey. 

(&) If the items under consideration are not carried on a Marine Corps 
property account, they need not be taken up on charge, but the officer in re- 
questing the survey shall indicate such fact, adding estimated value, purpose 
for which used, and reason for requesting survey. 

(c) On expeditionary duty and in exceptional cases where delay incident to 
the approval of a board of survey by mail might result in loss to the Gov- 



-26 

ernment or interference with movement of troops, approval shall be requested 
by telegraph. . 

(d) If sold, the money obtained shall be disposed of in accordance with 
paragraph 881, the voucher to show date of approval of survey. 

103. In the future all invoices and receipts (N.M. C. 24-QM) covering trans- 
fers of field safes will, unless for reasons of security if is not, deemed advisable, 
show combination of such safes on the face, thereof. . When field safes are re- 
ceived, in accordance with above \ t the receiving officer will immediately, before 
using safe for the safe-keeping of any Government property or funds, change 
the combination. When empty field safes are received for store and not for 
use, the combination thereof need not be changed. (C 8. of A. 34.) 



Section 5.— FIELD AND EXPEDITIONARY SERVICE. 

111. When an expeditionary force consists of at least a battalion of three 
companies or more, an officer of the Quartermaster's Department will, when 
practicable, be attached for duty with the organization. A line officer below 
the grade of captain will usually be detailed for duty as acting quartermaster 
with expeditionary forces of less than three companies. 

112. When a brigade of marines is ordered to field service or expedition ary 
service, officers of the Quartermaster's Department will, when practicable, be 
ordered as brigade and depot quartermasters. If practicable a regimental 
quartermaster will be provided for each regiment from the officers of the 
Quartermaster's Department. The senior officer of the Quartermaster's De- 
partment on duty with the expedition shall be the brigade quartermaster. 
Ordinarily the depot quartermaster will act as brigade commissary, but an- 
other officer will be separately detailed if the conditions of the service demand. 

113. On expeditionary duty, the unit of accountability will be decided by 
the expeditionary commander and changed according- to the needs of the 
service. He will issue such orders relative to accountability, within the 
scope of these regulations, as may best conserve the interests of the Gov- 
ernment. (C. S. of A., 3.) 

114. The Quartermaster of the corps will be advised as to the units from 
which returns will be made. (C. S. of A., 3.) 

115. Unless otherwise ordered, a regimental quartermaster will be ac- 
countable for all property in use by his regiment. Company commanders 
and others who have property under their charge for which they are not 
accountable will give memorandum receipts therefor to the accountable 
officer. (C. S. of A., 3.) 

116. When necessary, an officer may be detailed as assistant to the regimental 
quartermaster, who will perform such duties as may be assigned to him, includ- 
ing that of regimental commissary. (Old par. 114.) 

117. It is not desirable, except in extreme cases, that commanding officers 
of units smaller than a company be designated as accountable officers. All 
accountable officers will render returns direct to the Quartermaster. Com- 
manding officers of units smaller than a regiment who are accountable 
officers will prepare two additional copies of their certificates of balances 
and furnish one to the regimental quartermaster and one to the brigade 
quartermaster. Regimental quartermasters will furnish the brigade quar- 
termaster with a copy of their certificate of balances. (O. S. of A., 3.) 

118. Stores shipped by depot quartermasters, or quartermasters of other 
organizations, to units of a regiment whose commanding officers are not 
accountable officers will be invoiced to the officer accountable for the prop- 
erty of that unit, notation being made on the invoices showing unit and 

(27) 



28 

place to which stores were shipped and date and manner of shipping. The 
commanding 1 officer of the unit to which the stores are shipped will imme- 
diately forward to his accountable officer a memorandum receipt for the 
stores received, in order that the invoices may be accomplished by the 
accountable officer. (C. S. of A., 3.) 

119. Accountable officers will keep the clothing records of the men in 
their organizations, except that where the commanding officer at a detached 
post is not an accountable officer the clothing record will be kept at such 
detached post and the necessary entries made in it by the commanding 
officer, who will make the issues of clothing and forward the signed and 
witnessed clothing issues slips to the accountable officer concerned, to be 
used as supporting vouchers to the " Abstract of Clothing Issued." Clothing 
records will always accompany the service record book of men upon transfer. 
(C. S. of A., 3.) 

120. Where individual enlisted men or small detachments are transferred 
to the United States from expeditionary forces, a memorandum receipt for 
the Government property in the hands of each enlisted man will be enclosed 
with his service record book. (C. S. of A., 3.) 

121. Omitted. (C. S. of A., 3.) 

122. Omitted. (C. S. of A., 3.) 

123. When detachments of enlisted men are transferred with equipment in 
their possession for which their immediate commander is responsible, but for 
which another officer is accountable, the accountable officer will be furnished 
by the responsible officer with certificates, in duplicate, setting forth the names 
of the men and the articles in their possession. The accountable officer will 
invoice the articles to the accountable officer at the station to which the men 
are transferred and will support his invoices by the certificates of the responsible 
officer. 

124. The allowance of tentage and paulins for expeditionary forces will be as 
follows: The allowance is based on putting three enlisted men in a wall tent. 
One wall tent is allowed for the exclusive use of the first sergeant ; and a wall 
tent is allowed each company for the storage of company property. Each 
officer below the rank of field officer is allowed a wall tent with an additional 
fly. Each field officer is allowed a hospital tent with an additional fly. Addi- 
tional tentage for use as field offices, and mess tents, for storage, and for field 
hospitals, and for general requirements, is included in the allowance. The 
allowance has been fixed on the basis of an infantry company of three officers 
and 127 enlisted men as a unit. The allowance for a battalion is based on a 
battalion of four companies ; the allowance for regiments, on regiments of two 
and three battalions ; and the allowance for a brigade, on a brigade of two regi- 
ments. The battalion, regimental, and brigade allowances include tentage for 
the commanders and staff of the organizations. When aviation detachments, 
artillery companies, or other special detachments are sent with organizations, 
the tentage will be increased sufficiently to provide for the additional officers 
and men on the basis herein prescribed. When the strength of organizations 
varies from that given herein, the tentage supplied will be increased or decreased 
correspondingly. 



(29) 
Table of allowances. 



Articles. 


Com- 
pany (3 
officers, 

127 
enlisted 

men). 


Bat- 
talion (4 

com- 
panies). 


Regi- 
ment (2 

bat- 
talions). 


Reei- 
ment (3 

bat- 
talions). 


Brigade 
(2 regi- 
ments). 


Hospital tents 


12 

35 

35 

70 

540 

4 

4 

4 

12 

40 

200 

220 

220 

440 

5 


30 

80 

80 

160 

1,126 

10 

10 

10 

30 

100 

410 

450 

450 

900 

12 


42 
115 

115 

230 

1,666 

14 

14 

14 

42 

140 

610 

670 

670 

1,340 

17 


70 
150 
150 
300 
2,250 
24 
24 
24 
72 


Flies for 


5 
5 

10 
134 


Poles, ridge, for 


Poles, upright, for 


Shelter tent nalves, with poles 

Storaee tents 


Flies for 


Poles, ridere, for 


Poles, upright, for 


Poles, upright, wall, for 


240 


Wall tents 


48 
52 
52 
104 
1 


820 
900 
900 
1,800 
24 


Flies for 


Poles, ridge, for 


Poles, upright, for 


Paulins 







(a) The required number of pins for rentage will be provided, with the usual 
additional allowance (approximately 10 per cent round pins, 30 per cent small pins, 
and 40 per cent large pins) for loss and breakage. 

125. Marine officers commanding detachments of marines under orders to act on 
shore, in cooperation with troops of the United States Army, and during the time 
such detachment is acting or proceeding to act, shall make requisitions upon the 
officers of the Quartermaster Corps, United States Army, for the necessary camp 
equipage, also for the necessary transportation for officers and troops, their baggage, 
provisions, and cannon. (Sec. 1135, Rev. Stat.) 

126. Whenever officers are ordered on expeditionary duty they shall take with them their 
copy of each of the following publications: Infantry Drill Regulations, United States 
Army; Engineer Field Manual; Landing-Force Manual, United States Navy; Field 
Service Regulations, United States Army; Reconnaissance Outfit (lieutenants only). 
(C. S.ofA. 14.) 

(a) The following allowance of baggage for officers is prescribed and will not be 
exceeded: All officers — bedding roll and clothing roll; mounted officers, in addition, 
horse equipment. Brigade commander — three steamer trunks. Field officers — two 
steamer trunks. Company officers — one steamer trunk. 

(b) No trunk shall be taken the cubic content of which is more than that of the 
enlisted man's trunk-locker, the outside (over all) dimensions of which are 13| inches 
high, 21 f inches wide, and 35 inches long. Officers who have the standard Army 
trunk (dimensions 14 inches high, 17 inches wide, and 31 inches long) may keep and 
use this trunk rather than the Marine Corps trunk-locker. 

(c) The following allowance of books, to be taken by troops, is prescribed for expe- 
ditionary organizations: (C. S. of A. 11.) 



Com- 
pany. 





Bat- 


Regi- 




talion. 


ment. 




1 


2 




1 


2 




1 


2 




1 


2 




1 


2 




1 


2 




1 


2 




1 


2 




1 


t 




1 


2 



Brigade. 



United States Army Regulations 

United States Navy Regulations and Naval Instructions. 

Field Service Regulations, United States Army 

System of Accountability, United States Marine Corps... 

Naval Courts and Boards 

Infantry . rill Regulations, United States Army 

Engineer Field Manual 

Landing- Force Manual. United States Navy 

Files of Navy General Orders 

Files of ifarine Corps Orders 



(C. S. of A. 14.) 



(30) 

127. Except when specially authorized by the Major General Commandant,, 
organizations will upon their return from expeditionary service turn into the nearest 
depot of supplies all articles in their possession that have been supplied primarily 
for expeditionary duty. 

128. When men of the Navy Hospital Corps are ordered to duty with Marine 
Expeditionary Forces, they will be issued the following equipment: 

Belt, pistol, model 1912. Haversack, etc. — continued. 
Canteen, model 1910. Spoon, haversack. 

Cup for. Knife, Hospital Corps. 

Cover for (olive drab). Carrier for knife, Hospital Corps. 

Cot, field. Net, mosquito, cot. 

Haversack and pack carrier. Package, first-aid. 

Can, bacon. Pouch for. 

Can, condiment. Poncho, rubber. 

Can, meat, haversack. Tent, shelter. 

Fork, haversack. 1 pole for. 

Knife, haversack. 5 pins, round, for. 

129. The equipment specified in preceding paragraph will be receipted for in 
quintuplicate on form N. M. C. 782 Q. M. The original and duplicate copies will 
be forwarded to the commanding officer of the expeditionary force, to be forwarded 
by him to the commanding officer of the organization with which the man is serving; 
the triplicate copy indorsed to show that the original and duplicate thereof have 
been disposed of as above, will be pasted in the man's service record book; the quad- 
ruplicate copy given a voucher number and forwarded to the quartermaster as a 
voucher to property account of the issuing officer; and the quintuplicate copy retained 
by the issuing officer to file with his property account. 

130. When a Navy hospital corpsman is transferred from duty with Marine Expe- 
ditionary Forces, or for any reason is required to turn in his equipment, the com- 
manding officer of the organization with which the man is serving will issue the 
necessary instructions that the man's equipment be turned in to the accountable 
officer, furnishing that officer with a memorandum of said order and the original 
and duplicate copies of form N. M. C. 782 Q. M. previously accomplished by the 
man concerned. The original of the form will be accomplished, both original and 
duplicate copies given a voucher number, and the original forwarded to the quarter- 
master as a voucher to the property account of the accountable officer, the duplicate 
being retained for his files. 

(a) The copy pasted in the man's service record book will be detached and for- 
warded to the quartermaster with the original copy, or if such procedure is imprac- 
ticable by reason of the man's transfer prior to his being detached, the commanding 
officer of the ship or station to which transferred will be requested to detach and for- 
ward the slip to the quartermaster. 

(o) In the event that the man should be transferred without turning in his equip- 
ment, immediate steps will be taken to communicate with the commanding officer 
of the ship or station to which transferred with request that the equipment together 
with the copy of form N. M. C. 782 Q. M. in service record book, be turned over 
to the nearest accountable officer of Marine Corps property to be taken up on his 
property account as prescribed in paragraph 130, obtaining the original and duplicate 
of form N. M. C. 782 Q. M. from the commanding officer of the organization from 
which the man was transferred. 



Section 6.— PROPERTY ACCOUNTS AND RETURNS.* 

131. The property account. — The property account consists of loose leaves 
fastened in binders provided for the purpose, the following blank forms being 
used for the leaves : Form N. M. C. 750, Index of Vouchers ; Form N. M. C. 748, 
Marine Corps Property Account ; and Form N. M. C. 749, Marine Corps Prop- 
erty Account (Furniture, Typewriters, etc.). In opening a property account all 
property account sheets, Forms N. M. C. 748, 749, and index Form 750-QM, 
must be typewritten. All entries thereafter may be made with indelible pencil, 
pen, or typewriter. When necessary to take up on the property account articles 
that have not previously been taken up, new property account sheets must 
be prepared as described above. The property account of an accountable 
officer remains at the post or with the organization to which it pertains, and 
a duplicate of it is kept in the office of the Quartermaster of the Corps. It is 
therefore necessary that all vouchers to the property account be in duplicate, 
one copy for the Quartermaster and one for the accountable officer concerned, 
as explained hereinafter. 

(a) Classification of property. — Articles carried on the property account will 
be classified under the following heads: 
Class 1. Clothing. 

Class 2. All articles other than those belonging to classes 1 and 3. 
Class 3. Furniture, typewriters, adding machines, duplicators, and 
similar labor-saving devices for office use; band instruments, 
music stands, and similar equipment for bands. 
(&) Arrangement of leaves. — The loose leaves of the property account will 
be placed in the binders in the following order : 

(1) Index of vouchers. 

(2) Those pertaining to articles in class 1, in alphabetical order. 

(3) Those pertaining to articles in class 2, in alphabetical order, except 

as provided in paragraph 135. 

(4) Those pertaining to articles in class 3, in the order prescribed in 

paragraph 131 (z). 
(c) Index of vouchers. — The index of vouchers will be kept in duplicate. 
The original will be filed with the property account. The duplicate, which must 
be clean and distinctly legible, will be forwarded to the Quartermaster with 
the certificate of balances. At the top of each sheet will be entered the name 
of the station, ship or organization, and the accounting period covered by the 
index. If a full period, insert the date of the last day thereof after the printed 
words " Period ending," for example, " Period ending June 30, 1919." If only 
a part of period is covered by the index, as in the case of change of account- 
able officers during the accounting period, insert the word " Part " before the 
printed words " Period ending " and the date of the last day of the part period 
after them. For example, the part period from January 1, 1919, to March 20, 
1919, will be designated as " Part period ending March 20, 1919," and that from 
March 21, 1919, to June 30, 1919, as "Part period ending June 30, 1919." 

*(C. S. of A. 37.) 

(31) 



32 . 

Vouchers will be entered on the Index of vouchers in numerical order, each 
entry showing the number, date, and briefly the nature of the voucher, i. e., to 
whom transferred, if it is a receipt for property transferred; from whom 
received, if it is an invoice of property received; Survey approved (giving 
date) ; Statement of charges; Open-purchase voucher; Certificate of expendi- 
tures ; etc., as the case may be. In the case of a receipt from, or invoice to, 
a depot, brigade, regimental or battalion quartermaster, the post quarter- 
master or the commanding officer of a post, the commanding officer of a 
company, or the commanding officer or the noncommissioned officer in charge 
of a marine detachment aboard ship or elsewhere, the offical designation of 
the office or the post or organization, rather than the name of the officer or 
noncommissioned officer concerned, will be entered on the index of vouchers, 
abbreviated in the manner shown in the following examples: 



Designation in full. 


Abbreviate to — 


D t pot Quartermaster, U.S. Marine Corps, Philadelphia, Pa 

Brigade Quartermaster, 2nd Brigade, U.S. Marines, Santo Domingo City, 
D. R 


D. Q. St., Phila., Pa. 

Q. M., 2nd Brigade. 

Q. M., 1st Regt. 

Q. M., 1st Battn., 1st Regt. 
M. B., Norfolk, Va. 


Regimental Quartermaster, First Regiment, U. S. Marines, Marine Bar- 
racks, Navy Yard, Philadelphia, Pa 


Battalion Quartermaster, First Battalion, First Regiment, U. S. Marines, 
Culebra, V.I 




Post Quartermaster, Marine Barracks, Navy Yard, Washington, D. C 

Commanding Officer, 33rd Company, 4th Regiment, U. S. Marines, Santiago, 
D. R 


M.B., N.Y., Wash., D. C. 
33rd Co. 


Commanding Officer, Marine Detachment, U. S. S. Florida 

N. C. 0. in Charge, Marine Detachment, U. S. Naval Hospital, Chelsea, Mass . 
Supply Officer, N avy Yard, N orfolk, Va 


M. D., U. S. S. Florida. 
M. D., N. H., Chelsea, Mass. 
S. 0., N. Y., Norfolk, Va. 


Supply Officer, U. S. S. Ohio 

N. C. 0. in Charge, Marine Detachment, U. S. Naval Radio Station, Belmar, 
N.J 


S.O., U.S. S.Ohio. 

M. D., N. R. S., Belmar, N. J. 


Officer in Charge, U. S. Marine Corps Recruiting Office, Boston, Mass 


R. 0., Boston, Mass. 



(d) Manner of taking up articles of classes 1 and 2. — A separate " Marine 
Corps Property Account" sheet (Form N. M. C. 748) will be used for each 
article carried on the property account under classes 1 and 2. In the blank 
space after the word " article " printed at the bottom of the sheet will be 
entered the name of the article. If the article consists of two or more words, 
the distinctive noun will appear first, with the exceptions hereinafter stated, 
for example: 

Hats, field. 

Trousers, service, summer. 

Belts, cartridge, rifle. 

Carriers, shovel, intrenching. 

Cases, oiler and thong. 

Cloths, saddle, field. 

Desks, field. 

Harness, wagon, wheel, double. 

Lights, flash, electric. 

(e) Books. — Books of all kinds will be entered as "books," followed by the 
full title as it reads, and the leaves arranged in alphabetical order in their 
proper place in the property account under " B " in class 2 ; for example : 



33 . 

United States Army Regulations, 1913, will be taken up as " Books. United 
States Army Regulations, 1913." When there are likely to be two or more 
books of similar title by different authors^ the name of the author should be 
given in parenthesis, thus: "Books. Private's Manual (Moss)." 

(f) Articles varying in type, etc. — Rifles, pistols, machine guns, radio sets, 
searchlights, gun carriages, gun mounts, field glasses, telescopes, range finders, 
and similar articles of different calibers, types, marks, or models, and acces- 
sories pertaining to them, will be entered on separate sheets and described 
sufficiently to permit of ready identification. Examples : 

Accessories, Lewis machine gun. 
Carriages, 3" landing gun, Mk. I. 
Carriages, 4.7" gun, Mk. I. 
Guns, 5", .50 cal., Mk. II. 
Guns, 5", .40 cal., Mk. III. 
Glasses, field, type A. 
Glasses, field, type EE. 
Rifles, cal. .30, 1903. 
Rifles, cal. .30, 1917. 
Scabbards, bayonet, 1903 rifle. 
Scabbards, bayonet, 1917 rifle. 

(g) Draft vehicles. — Wagons, carts, and other horse-drawn or hand vehicles 
of different types will be shown on separate sheets, for example : 

Carts, dump. 

Carts, garbage, steel. 

Carts, hand, wire, with reel. 

Wagons, delivery, one-horse. 

Wagons, escort. 

Wagons, farm, Studebaker, two-horse. 
(h) Motor vehicles (see paragraph 551). — Motor vehicle tires, tubes, tire rims, 
and accessories, such as lamps, horns, jacks, tools, tool kits, etc., are not expend- 
able. Those actually in use on the vehicle and constituting part of its regular 
equipment are considered as being part of the complete vehicle itself, and will 
not be accounted for separately, but those kept on hand for replacement pur- 
poses must be carried on the property account separately according to kinds, 
size, and type, and when issued for use to replace a similar article worn out 
or lost, the article so replaced should be brought before a board of survey in 
order that the article issued from stock may be dropped from the property 
account. In preparing requests for survey in such cases, the article to be sur- 
veyed will be considered at the same unit price as the article issued from stock 
to replace it. Unserviceable tires, tubes, generators, storage batteries, mag- 
netos, and other accessories should invariably be disposed of by survey at the 
post or station at which they accumulate, except that such material accumulated 
at the Marine Baivacks, Naval Station, Pearl Harbor, T. H.. Marine Barracks, 
S'aval Station, Guam, M. /.. and in the Philippines will be held until Govern- 
ment transportation is available and then shipped to the Depot Quartermaster, 
U. S. Marine Corps, San Francisco, Calif., for sale. Condemned material of 
this nature should not be recommended by boards of survey for transfer to 



34 

depots for sale or salvage, except in special or unusual cases, the reasons for 
which should be clearly stated. Similarly, condemned motor vehicles which 
have been found by boards of survey to be so much worn as to be beyond 
economical repair will be recommended for sale at the posts where condemned, 
both in the United States and at all stations outside the continental limits. 

(i) Spare parts. — Spare parts for rifles, pistols, guns, motor vehicles, radio 
sets, machines, etc., will be taken up as " Parts, spare," followed by the desig- 
nation of the articles to which they pertain, the individual spare parts not to 
be enumerated, for example: 

Parts, spare, pistol, cal. .45. 
Parts, spare, rifle, cal. .30, 1903. 
Parts, spare, automobile, Ford, touring. 
Parts, spare, truck, motor, Packard, 3-ton. 
(./) Consolidation of similar articles. — Articles of identical use but manufac- 
tured in a variety of styles and sizes, and under many different trade names, 
particularly tools and hardware, will not be taken up separately according to 
sizes, trade names, or minor differences in make and shape, but should be 
consolidated under one head as "Assorted," this term to be understood to mean 
" miscellaneous kinds and sizes," for example : 
Awls, stitching, asstd. 
Bits, brace, asstd. 
Bits, gimlets, asstd. 
Bolts, asstd. 

Chisels, wood, firmer, asstd. 
Chisels, cold, asstd. 
Files, asstd. 
Hasps, hinge, asstd. 
Hinges, asstd. 
Nails, wire, asstd. 
Rope, asstd. 
Screws, wood, asstd. 
Screwdrivers, asstd. 
Wrenches, monkey, asstd. 
Wrenches, pipe, asstd. 
Wrenches, machinist's, asstd. 
Wrenches, socket, asstd. 

Thus, when two firmer chisels are purchased, one 1-inch and one 
1-inch, they should both be taken up as " Chisels, wood, firmer, asstd.," 
instead of making a separate sheet for each. Similarly, when, for 
instance, a hatchet is purchased that has a special trade name and is 
of a different shape from the hatchets usually issued to the service, 
but is intended for the same general purpose, it should be taken up 
under the head of " Hatchets ; " claw hammers, of all makes and sizes 
should be taken up as " Hammers, claw," etc., the object being to avoid 
loading the property account with unnecessary headings. 



34a 

(k) Lumber. — Lumber will be taken up as "Lumber, asstd.," irrespective 
of kind, size, and quality; the unit quantity used in accounting for lumber to 
be a board foot, i. e., so many " feet, B. M.," of lumber, asstd., instead of pieces, 
boards, or lineal feet. 

(I) Plumber's and steamfitter 's supplies. — Pipe will be taken up according 
to kind, regardless of size, i. e., " Pipe, black iron, asstd.," " Pipe. G. I., asstd.," 
" Pipe, soil, asstd.," " Pipe, brass, asstd.," etc., the unit of quantity to be a foot. 
Pipe fittings will be taken up according to the kind of pipe they pertain to, 
as : " Fittings, pipe, brass, asstd.," " Fittings, pipe, G. I., asstd.," etc. Faucets, 
bibs, and cocks of all kinds will be taken up as " Faucets, asstd.," valves of all 
kinds as " Valves, asstd.," and washers of all kinds as " Washers, asstd." All 
other parts and fittings used for installation or repair of plumbing will be 
taken up as " Fittings, plumbing, asstd." Articles such as bath tubs, water 
closets, sinks, tanks, etc., will be taken up and accounted for as separate arti- 
cles, and when installed, should be expended by certificate as having become 
permanent fixtures. 

(m) Electrical supplies. — Electrical supplies such as cleats, rosettes, cut- 
outs, fuses, junction boxes, push buttons, etc., used for installation and repair 
of electric light, bell, telephone, and power circuits will be taken up as " Fit- 
tings, electric, asstd." Lamp cord, switches, conduit, and insulators will be 
taken up as separate articles, but without reference to sizes, i. e., " Cord, lamp, 
asstd.," " Switches, snap, asstd.," " Switches, knife, asstd.," " Conduit, electric, 
asstd.," " Insulators, glass, asstd.," " Insulators, porcelain, asstd.," etc. Electric 
light fixtures, irons, switchboards, and other electrical appliances will be taken 
up as separate articles, but without reference to sizes and styles, i. e., "Fix- 
tures, electric light, asstd.," " Bells, electric, asstd." " Irons, electric, asstd.," 
etc. Electric wire of different kinds will be taken up separately according to 
kind, but irrespective of size, i. e., " Wire, copper, insulated," " Wire, copper, 
bare," " Wire, buzzer," etc. Cables of different kinds and sizes will be taken 
up under separate headings. Electric motors will be taken up separately ac- 
cording to kind, voltage, and horsepower or output, i. e., " Motor, electric, A. C, 
110 V., 6 H. P.," " Generator, electric, D. C, 25 K. W., 110 V.," etc. Telephone 
switchboards of different types and sizes will be taken up as separate articles. 

(n) Paints and varnishes. — Paints of all kinds will be taken up as " Paints, 
asstd.," those supplied by the pound to be shown on one sheet and those 
measured by the gallon on another. Varnishes of all kinds will be taken up 
as "Varnish, asstd." Linseed oil, turpentine, white lead, and red lead will 
not be classed as paint, but will be accounted for as separate articles. 

(o) Class. — The class to which the article shown on a sheet belongs will 
be entered in the space provided for the purpose at the bottom of the sheet, 
i. e., 1, 2, or 3, as the case may be. 

(p) Unit quantity. — In the space after the words "Unit quantity" printed 
at the bottom of the sheet (N. M. C. 748) in the case of articles belonging to 
classes 1 and 2, will be entered the unit quantity by which such article has 
been purchased or received, i. e., pound, ton, ounce, pair, dozen, gross, set, 
cake, can, box, pint, gallon, barrel, etc., as the case may be, using the ab- 
breviations in common use, such as lb., doz., oz., bbl., etc. Where the article 
itself is the usual unit, as, for instance, in the case of horses, rifles, wagons, etc., 
the figure 1 will be entered in the space " Unit quantity." 



34b 

(q) Entries in column "Vo. No."— In this column will be entered the serial 
number of the voucher supporting the entries made in either the debit or credit 
column. 

(r) Debit column. — In this column will be entered property received from 
any source, by transfer, purchase, or in any other manner, and taken up on the 
property account. The vouchers supporting the entries in this column are 
invoices, copies of purchase vouchers, Form N. M. C. 782 and 782-A covering 
individual equipment turned in by men discharged, etc., and certificates of 
property taken up. 

(s) Credit column. — In this column will be entered all property dropped 
from the property account, either by transfer, issue, sale, expenditure, survey, 
checkage, or in any other authorized manner. The vouchers supporting the 
entries in this column will be receipts from accountable officers or noncom- 
missioned officers for property transferred to them, receipts for individual 
equipment issued to enlisted men (Forms N. M. C. 782 and 782-A), abstracts 
of issues of clothing, sales of Government property for cash, accounts of sales 
of condemned property, certificates of expenditures of expendable property, 
approved reports of survey, statements of charges for avoidable loss of 
property, and any other papers constituting authority for dropping property 
from the property account. 

(t) Balance column. — In this column will be entered the balance on hand, 
arrived at as follows: When, for example, a supply of 100 pillows is first 
received, enter in the debit column 100. As there were no pillows on hand 
previously and 100 have been received the balance on hand (which must be 
entered in the balance column on the same line as the entry made in the debit 
column) is 100. Then, if 10 pillows are transferred, enter 10 in the credit 
column, subtract that quantity from the previous balance, and enter the result- 
ing remainder 90 in the balance column (on the same line as the entry made 
in the credit column) as the new balance. If 5 pillows are then received, 
enter 5 in the debit column, add 5 to the previous balance and enter the result- 
ing total of 95 in the balance column as the new balance. Thus, to arrive at 
the new balance, an entry in the debit column is always added to the previous 
balance while an entry in the credit column is always subtracted from the last 
balance. When no balance remains the figure should be entered in the bal- 
ance column. 

(u) Unit price column.— In this column will be entered the unit price of 
every article the price of which does not appear in the annual order publishing 
the prices and allowances of Marine Corps clothing, arms, etc., generally 
referred to as the Marine Corps price list. In the case of articles that are 
priced in the Marine Corps price list no entry in the unit price column need 
be made. This rule also applies to property transferred to accountable 
officers of the Marine Corps, but when property is transferred to the Army or 
Navy, or to other Government departments, the unit price of each item and the 
total value of all the articles transferred must appear on the invoice. 

When a supply of nails, lumber, spare parts, and other expendable articles 
carried on the property account under one heading is received and appears 
on the same invoice or voucher, and the prices of the items composing the lot 



34c 

vary, the average cost of the lot will be entered in the unit price column and 
the word " average " written in the column of remarks. When expending 
such articles the average unit price of the first lot received will be used, then 
the next lot, and so on ; but when articles of that kind are sold or transferred 
the last invoice or purchase price of the different sizes and types thereof will 
be charged. This practice will also apply to such unexpendable articles as 
awls, bits, drills, files, chisels, etc., that come in many shapes and sizes, varying 
comparatively little in price, but in the case of wrenches and other unex- 
pendable articles that vary considerably in cost, due to differences in size, 
make, etc., the exact price will be entered in the unit price column and the size 
of the article noted in the column of remarks. If several such articles are 
received and appear on the same voucher, those of each size will be entered 
on a separate line on the property account sheet. Thus, for example if a 6-inch 
and a 21-inch pipe wrench are received and appear on the same voucher, costing 
40 cents and $1.50, respectively, enter the 6-inch wrench on one line, and the 
21-inch wrench on the next line, as if each appeared on a separate voucher. 
This will render it easy to ascertain the correct price of such articles and 
prevent overcharges on statements of charges for avoidable loss of articles of 
that kind. (See pars. 334, 343, and 344, for definition of expendable and unex- 
pendable property.) 

When it is necessary to purchase axes or other articles, except clothing, 
that appear in the Marine Corps price list, they will be taken up at the price 
given in that price list, regardless of actual cost, and no entry need be made 
in the unit price column. Clothing purchased will be taken up at actual cost. 
(See pars. 198 and 199.) 

(v) Filled and dead sheets. — The first sheet for each article will be sheet 
number 1 and so marked in the space provided for the purpose at the bottom 
■thereof. When a sheet is filled the balance carried forward will be entered at 
the bottom of the balance column, a fresh sheet will be inserted and the 
balance carried forward, as many sheets being thus used as may be necessary, 
the sheets for each article being numbered consecutively. Filled sheets will be 
transferred to a "Dead file" and kept as part of the permanent records of 
the post, ship, or organization to which the property account pertains. For 
the dead file, the same kind of binders will be used as those provided for the 
property account. When the entire quantity of an article appearing on a 
Sheet is expended, leaving no balance on hand, and it is not probable that 
another supply of such article will be received, the sheet will be transferred 
to the dead file. When a fresh sheet is inserted in the property account the 
balance carried forward from the filled sheet will be entered on the first line 
in the balance column and no other entries will be made on that line in any 
of the other columns except those headed " Unit price " and " Remarks." 

{to) Closing the property account. — At the end of the accounting period, or 
when the property account is closed, the date will be stamped or written on 
the line succeeding the last entry on each sheet in classes 1 and 2. When a 
change of accountable officers occurs, the date, and also the rank and name 
of the new accountable officer, will be stamped or written on each sheet as 
above. 



3M 

(a?) Class 8, furniture, etc. — Articles belonging to class 3 will be entered on 
Form N. M. C. 749, a separate sheet being used for the articles in each office 
or room, except where there are only a few items, in which case the furniture 
in two or more rooms may appear on one sheet, a few blank lines being left 
between the last entry for one room and the first entry for the next room to 
allow for probable subsequent additions. In the column " Vo. No." will be 
entered the number of the voucher from which the article is taken up. The 
name of the article will be entered in the space headed "Articles and date 
of purchase " and its unit cost in the column " Unit price." The date of 
purchase of the article will be entered on the next line. A blank line should 
be left after each entry when the quantity is one, and in cases when the quan- 
tity of the item is more than one, sufficient lines should be left for recording 
subsequent transfers. In the space " Location," at the bottom of the sheet, 
will be entered the designation of the office or quarters in which the articles 
shown on the sheet are located, and in the space " Room " the designation of 
the room to which they belong will be entered in the case of furniture belonging 
to quarters. In the case of typewriters, adding machines, duplicating ma- 
chines, mimeographs, etc., the name of the machine and the serial and model 
number must be shown, for example : " 1 Underwood typewriter No. 39462^1" 
In the case of band instruments the type and number of each instrument will 
be shown, for example : "lEb Solo Cornet No. 569." When articles belonging 
to class 3 are transferred or surveyed, the full description, date of purchase 
and cost, as it appears on the property account, must be shown on the invoice 
or report of survey, as the case may be. 

(y) Transfer and change of location of furniture. — Articles transferred from 
one room to another, turned in store, transferred to another accountable officer, 
or dropped from the property account by sale or otherwise will be stricken 
out, and the number and date of the voucher supporting such change, also name 
of the place transferred to, or disposition, entered briefly on the blank line 
under which the date of purchase of the article is entered. Changes in the 
location of furniture and other articles belonging to class 3, i. e., articles trans- 
ferred from one room to another, or turned in or issued from store, will be 
reported to the Quartermaster at the end of the month during which such 
changes occur. This report will be prepared in duplicate and numbered, briefed, 
and handled as prescribed for other vouchers. 

(z) Assignment of furniture to be noted on voucher. — When furniture or 
other articles belonging to class 3 are received or transferred, a notation show- 
ing the office or room to or from which each article has been assigned or with- 
drawn will be made on the invoice or other voucher from which the articles 
are taken up or dropped. This notation will be made in red ink when prac- 
ticable. 

(aa) Arrangement of sheets, class 3. — The sheets under class 3 will be 
placed in the binder in the following order : First, that pertaining to furniture 
in the commanding officer's office, followed by offices of the post adjutant, 
post quartermaster, paymaster, officer of the day and other offices pertaining 
to the post in general ; then the offices of the regimental commanders, adjutants 



34e 

and quartermasters, battalion commanders, adjutants and quartermasters, and 
company commanders; then furniture pertaining to quarters in alphabetical 
sequence, commencing with Quarters "A" ; then band instruments, etc., in 
use by the band ; and finally articles in store. 

132. Sheets to be prepared in duplicate. — When a property account is first 
opened the Marine Corps property account sheets for all three classes of prop- 
erty will be typewritten in duplicate, the items on the first invoice taken up 
thereon entered on both copies, and the duplicate copies forwarded to the 
Quartermaster. Thereafter when a new article is taken up the sheet will 
similarly be prepared in duplicate and the duplicate, which must be clearly 
legible, forwarded to the Quartermaster, fastened to the voucher from which 
the article was taken up. Care must be taken to have the name of the post, 
ship, or organization to the property account of which the sheet pertains legibly 
written or stamped in the space provided for the purpose at the top of the 
sheet, on the copy forwarded to the Quartermaster, in order that it may be 
identified. 

(a) Vouchers to be numbered, — All vouchers to the property account will 
be numbered consecutively, commencing with No. 1 at the beginning of the 
fiscal year (July 1) and continuing in one series of numbers until the end of 
the year, irrespective of changes of accountable officers. The number will be 
entered on the face of the voucher at the bottom and also at the top of the 
briefing. 

{b) Accounting periods. — The accounting periods will be designated accord- 
ing to the fiscal year to which they pertain. Thus the period July 1, 1918, to 
December 31, 1918, will be designated as " First period, 1919," and the period 
January 1, 1919, to June 30, 1919, as " Second period, 1919." 

(c) Briefinff of vouchers. — Every voucher will be briefed on the reverse side, 
either on the first or second fold, according to the form used, to show the 
serial number of the voucher, the period to which it pertains, briefly the nature 
of the voucher, and the name of the post, ship, or organization to the property 
account of which it is a voucher. 

(d) Handling of vouchers. — Vouchers will be entered on the property account 
immediately, thus keeping the property account posted up to date at all times, 
and the original or signed copy forwarded to the Quartermaster as soon as 
entered, the other copy to be retained as part of the permanent records of the 
post, ship, or organization. 

(e) Invoices and receipts. — When property is transferred to an accountable 
officer or noncommissioned officer of the Marine Corps, the invoice will be pre- 
pared in sextuplicate. The original will be signed by the invoicing officer, the 
duplicate may have the signature stamped or typewritten, and the triplicate 
and quadruplicate will be unsigned ; all four to be forwarded to the officer to 
whom the property is invoiced. The quintuplicate will have the signature of 
the invoicing officer stamped or typewritten, will be entered on the property 
account, numbered and briefed as a voucher, and forwarded immediately to 
the Quartermaster to be held as a tentative or memorandum voucher until 
the regular signed receipt is received. The sextuplicate will be s'milarly 
briefed and numbered and retained at the post. When the receipts (which 
are the triplicate and quadruplicate of the original invoice) are received 



34f 

they will be briefed and given the same number as that given to the memo- 
randum voucher, the signed copy will be forwarded to the Quartermaster, the 
other copy filed at the post with retained vouchers, and the sextupKcate de- 
stroyed,, a notation of the date on which the signed receipt was forwarded to 
the Quartermaster to be made on the retained copy. When property is trans- 
ferred to the Navy or other department of the Government, eight copies of 
the invoice will be made, and will be handled as prescribed in paragraph 265. 
(See also pars. 295, 311, 312, 313, 314, 315, 31G, and 558.) 

(/) Inasmuch as the invoicing officer is required to drop articles invoiced 
from his property account and forward a copy of the invoice to the Quarter- 
master as a tentative voucher as soon as the transfer takes place, it is impor- 
tant that an invoice be not changed in any respect by the receiving officer and 
that the property be receipted for as invoiced. In case of a shortage, a survey 
should be requested and the property receipted for as invoiced, adding to the 
certificate of receipt the words " subject to findings of survey requested." If 
the shortage is plainly due to an error in preparation of the invoice, to changes 
in destination or composition of detachments of men transferred, or to other 
circumstances rendering, a survey unnecessary, the property should be receipted 
for as invoiced and the differences invoiced back to the invoicing officer, noting 
on the receipts that this has been done. When an invoice is received covering 
property in the hands of officers or enlisted men transferred, who have either 
not joined the post of the receiving officer or have been transferred to some 
other station, the receiving officer should receipt for the property as invoiced 
and rein voice it to the proper accountable officer or back to the invoicing 
officer, according to the circumstances. In case station of the man concerned 
is not known, Headquarters should be requested to furnish name of same. 

(g) Invoices of property received will be marked on the briefing with the 
date of receipt of the property, immediately following the printed words 
"Receipt for property transferred," and this will be considered the date of the 
voucher and so entered on the Index of vouchers. 

(h) Taking up excess property.— All property on hand in excess of the quan- 
tities on charge must be taken up and accounted for on the property account. 
It will be taken up by certificates showing where the articles were found or 
how they were obtained. This certificate will be prepared in duplicate, and 
numbered, briefed, and handled as prescribed for other vouchers. 

(I) Surveys. — Reports of survey on property will be prepared as prescribed 
in paragraph 336. When the approved copies of a report of survey are received, 
the date of approval by the officer taking final action thereon should be noted 
on the briefing, immediately under the date of the report. 

(j) The report of survey will be used as a voucher to the property account 
only for property recommended to be dropped, thrown on the dump or over- 
board, or destroyed by burning or otherwise. When used as a voucher the 
approved report will be given a voucher number and handled as prescribed in 
paragraph 132 (d). 

(k) Property recommended to be sold will not be dropped from the property 
account until after it has been sold, and the account of sales of condemned 
property will be used as the voucher. If the report of survey embraces only 
articles that are to be sold, it will be attached to the copy of the account of 
sales used as a voucher to the property account. 



34g 

(I) Property recommended to be turned in to the depot quartermaster or 
transferred elsewhere, will not be dropped from the property account until 
after it has been transferred. Such property will be invoiced in the same 
manner as other property transferred and the receipt therefor 'used as voucher 
to the property account. When surveyed property is transferred, the date 
of the survey and the date of the approval of the report of the board will be 
noted on the face of all copies of the invoice and receipt. An extract from 
the report of the board, showing its recommendations regarding the property 
transferred, will be entered on or attached to all copies of the invoice and 
receipt. 

(m) Property purchased. — Articles purchased will be taken up as soon as 
vouchered for payment, a memorandum copy of the purchase voucher being 
used as a voucher to the property account. 

(n) Articles taken up as " assorted." — When two or more items appearing 
on a voucher covering property received or purchased, such as spare parts, 
pipe fitting, etc., are consolidated and taken up on the property account under 
one heading, as, for instance, " Fittings, pipe, g. i., asstd.," in accordance 
with the provisions of paragraphs 131 (j) to 131 (n), a notation will be made 
on the voucher showing under what heading each of such items has been taken 
up, in order that the items may be taken up under the same heading on the 
duplicate copy of the property account in the office of the Quartermaster. 

(o) Abstracts of issues, expenditures and sales. — Abstracts of clothing issued 
(accompanied by issue slips), certificates of expenditures of expendable prop- 
erty, and abstracts of sales of Government property for cash, will be forwarded 
monthly. They may be forwarded at more frequent intervals if conditions 
render it desirable. 

(p) Clothing issued. — Form N. M. C. 1 (Request for Checkage for Over- 
drawn Clothing) will not be used as a voucher to the property account, but 
will be forwarded to the Quartermaster as soon as the checkages have been 
made on the pay roll. Clothing issued in excess of allowance, or to replace 
articles avoidably lost, will be included on the "Abstract of clothing issued," 
supported by proper issue slips, in the same manner as regular issues, the 
abstract being the voucher on which the clothing issued will be dropped from 
the property account. 

(q) Rubber coats, hats, and boots, dungaree coats and trousers, arctic shoes 
and, until further orders, gymnasium shoes, will not be dropped from the 
property .account when issued. ( See par. 237.') 

(r) Certificate of expenditures. — Articles expendable by certificate will be 
dropped from the property account on a certificate prepared on Form N. M. C. 
548-QM, which will be the voucher supporting such expenditures. With the 
exception of crockery, the cost of the articles expended need not be entered 
on this certificate. In the space "Average strength " on the certificate of 
expenditures will be entered the average daily ration strength of the command 
during the period covered by the certificate, i. e., the total number of rations 
to which the command is entitled for the period divided by the number of days 
in the period. (See par. 343.) 



34h 

(s) Crockery. — All items of crockery expended will be entered on the 
certificate of expenditures in a group headed " Crockery," ahead of other 
articles. The cost of each item will be entered in the cost column, the entries 
in that column added together, and the total value of all the crockery ex- 
pended shown. Following this will be shown the total allowance for breakage 
for the period covered by the certificate. In computing the allowance every 
month should be regarded as consisting of 30 days. Thus the allowance for one 
month is one-third of the quarterly allowance and for one day one-thirtieth 
of the monthly allowance. The total value of crockery expended must not 
exceed the allowance. (See par. 334.) 

133. Certificate of balances. — At the end of each accounting period, i. e., on 
December 31 and June 30, and when a change of accountable officers occurs, 
or the property account is finally closed for any reason, a certificate of balances 
showing the quantity of each article of classes 1 and 2 on hand will be pre- 
pared in duplicate, the original forwarded to the Quartermaster, and the 
duplicate filed with the retained copies of the vouchers for the period. On field 
and expeditionary service, commanding officers of units smaller than a regiment, 
who are accountable officers, will prepare two extra copies of their certificate of 
balances and forward one to the regimental quartermaster and one to the 
brigade quartermaster when their command is attached to a regiment and 
brigade. Regimental quartermasters will prepare one extra copy of their 
certificate of balances and forward it to the brigade quartermaster, when there 
is one. The certificate of balances will be prepared on white paper of either 
letter or cap size in the following form, viz : 

I certify that the following articles of Government property carried on 
my Marine Corps property account are on hand this date, viz : 

30 belts, trousers, woven. 

15 blankets, wool. 

12 boots, rubber, prs. 

24 caps, dress. 

etc. 
The articles will be entered on the certificate of balances in the order in 
which they appear on the property account. The duplicate copy of the index 
of vouchers covering the period will be attached to the certificate of balances 
forwarded to the Quartermaster. Certificates of balances covering property in 
class 3 (furniture, etc.) will be prepared and forwarded to the Quartermaster 
annually, on June 30, also when a change of accountable officers occurs, and 
when the property account is finally closed. It will show the location, quantity, 
date of purchase, and unit cost of the articles, just as they appear on the prop- 
erty account. This certificate is to be rendered within 20 days from the end 
of the accounting period or date of transfer from one accountable officer to an- 
other, except by depot quartermasters, who are allowed 30 days. 

(a) Form of receipt used when change of accountable officers occurs. — When 
a change of accountable officers occurs, the new accountable officer will receipt 
for the property on the certificate of balances, in the space under the signature 
of the old accountable officer, using a form similar to the following : " Received 
this 15th day of May, 1918, from Captain John Smith, A. Q. M. T U. S. M. C, 



34i 

the articles enumerated in the foregoing certificate of balances." When from 
any cause, there is no time to count and verify the property at the time the 
change of accountable officers takes place, the new accountable officer should 
give a qualified receipt in form similar to the following : " Received this 15th 
day of May, 1918, from Captain John Smith, A. Q. M., U. S. M. C., the articles 
enumerated in the foregoing certificate of balances, subject to count and verifi- 
cation," this receipt to become final if upon subsequent inventory the property 
on hand is found to correspond with the certificate of balances. 

(&) Balance sheet showing money value. — A balance sheet showing money 
value of all property carried on the property account, except fuel and forage, 
will be prepared on Form N. M. C. 20 and forwarded to the Quartermaster at 
the end of each quarter, i. e., September 30, December 31, March 31, and June 
30, also when a change of accountable officers occurs and when the property 
account is finally closed for any reason. This balance sheet will show the total 
value of property on hand at the beginning of the quarter or part of quarter 
for which it is rendered, the value of property received and expended, and the 
value of property remaining on hand. One balance sheet will be prepared for 
clothing (class 1) and one for all other property carried on the property ac- 
count, except fuel and forage. A copy of the balance sheet will be retained as 
part of the records of the post or organization concerned. 

(c) Computation of value of property. — In computing the value of property 
for the balance sheet showing money value, even dollars only will be used. 
Articles of which the unit price is less than 50 cents will be disregarded, those 
of which the unit cost is from 50 cents to $1.49 will be computed at $1, from 
$1.50 to $2.49 at $2, and so on. Thus, for illustration, wire nails costing 6 
cents per pound, lumber costing 10 cents per foot, and screwdrivers cost- 
ing 48 cents each, will be disregarded in computing the value of prop- 
erty for the balance sheet; turpentine costing 70 cents per gallon, rules 
costing 50 cents each, and disinfectant costing $1.49 per gallon, will be computed 
at $1; pistol costing $15.72 at $16; a desk costing $23.35 at $23. This pro- 
cedure applies only in the preparation of the balance sheet showing money 
value (Form N. M. C. 20). For all other purposes the value of property will 
be computed at its exact price. 

To facilitate the preparation of the balance sheets at the end of the quarter, 
the money value of the property (except fuel and forage) appearing on each 
voucher, figured as above, should be computed and noted at the bottom of the 
briefing of the retained copy of the voucher as soon as entered on the property 
account, showing the value of the clothing separate from that of property other 
than clothing (generally referred to as public property), viz: 

Clothing, $ . 

P. P., $ . 

In preparing the balance sheet showing money value for the quarter or part 
of quarter in which the new prices published annually in the Marine Corps 
Price List take effect, the increase or decrease in value of property caused by 
the change of prices will be shown. To ascertain this, compute the total value 
of property on hand at the beginning of the quarter or part of quarter in the 
manner explained above, using the prices established by the new price list in 



34j 

the case of all articles appearing thereon. The difference between the total 
value arrived at in this manner and the balance on hand shown on the bal- 
ance sheet for the preceding quarter or part of quarter will be the increase or 
decrease in value. If an increase it will be entered on the balance sheet under 
the head of receipts, and if a decrease it will be entered under the head of 
expenditures. 

134. Papers to be 'stamped ivith date of receipt. — All vouchers, correspond- 
ence, etc., received by an accountable officer or noncommissioned officer will 
be stamped to show the date such papers are received in his affice or, when 
no stamp is available, have the date of receipt written on them. 

(a) Correctness of entries to be verified. — All entries on the property account 
should be carefully checked with the vouchers from which posted and the 
computation of the balances verified before filing a voucher. Before preparing 
the certificate of balances, or carrying a balance from a filled sheet to a new 
one, the correctness of the balances should be verified. To prove the correct- 
ness of the last balance on a sheet, subtract the total of the entries in the 
" Credit " column from the total of the entries in the " Debit " column plus 
the balance brought forward from a previous filled sheet, if any. The difference 
will be the correct balance, provided the entries in the two columns referred 
to have been correctly transcribed from the vouchers. 

(b) Precautions to be observed. — Before signing a certificate of balances 
or any voucher pertaining to the property account, the accountable officer 
should assure himself that it is correct and in proper form. Particular care 
must be taken to have every voucher properly numbered and briefed before 
it is forwarded to the Quartermaster, in order that it may be identified. At- 
tention to these details will prevent unnecessary correspondence and delays, 
as well as possible pecuniary loss to the accountable officer due to errors in 
the property account that may cause shortages in the property on charge to 
pass unnoticed. 

(c) Regulations, orders, etc. — All officers and noncommissioned officers who 
are either accountable or responsible for Government property should famili- 
arize themselves with the provisions of the System of Accountability, United 
States Marine Corps, relating to the procurement, issue, and preservation of 
Government property, and accountability therefor; also with the provisions of 
the annual Marine Corps Price List and all orders and instructions issued 
from time to time on this important subject. 

(d) Articles invoiced under wrong names. — When an article is incorrectly 
named on an invoice the receiving officer should receipt for it as invoiced, 
take it up on his property account under its proper designation and enter on 
the face of each copy of the invoice and receipt a signed note stating what the 
article really is and that it has been taken up by him accordingly. 

(e) Articles carried under wrong headings. — In all cases where any articles 
are carried on the property account in a manner contrary to the provisions 
of these instructions, as to classification and designation, the necessary correc- 
tion will be made and supported by a certificate, stating that such articles have 
been dropped and taken up under their proper designation or general heading, 
which should be clearly stated in each case. This certificate will be given a 



34k 

voucher number and handled as prescribed for other vouchers. It is both a credit 
and debit voucher, its number being entered on the sheets from which the ar- 
ticles are dropped and also on those on which they are taken up. Such cer- 
tificates will be entered on the index of vouchers as " Correction," followed by 
the date. 

(f) Arrangement of items on vouchers. — In preparing statements of charges, 
requests for survey, sales vouchers, abstract of issues and certificates of expen- 
ditures, the items thereon should be arranged in the order in which they are 
carried on the property account. This rule should also be followed in the 
preparation of invoices, so far as practicable. It sometimes happens,- especially 
on long invoices from depots of supply, that articles of the same kind appear 
on the invoice in several places instead of being consolidated as one item. In 
such cases, to save time and reduce the chances of errors being made, the items 
should be entered in the property account separately when the invoice is being 
posted, for example: When an item of 12 hatchets is reached enter that, and 
then if further on another item of 12 hatchets is found enter that on the next 
line instead of consolidating the two items and making one entry of 24 hatchets. 
135. Grouping of related articles. — For convenience in posting vouchers, 
and for ready reference, the alphabetical arrangement of the class 2 property 
account sheets may be modified to the extent of grouping the several items that 
constitute a complete unit, set, or outfit ; the principal item of the group to 
appear in its proper place in the alphabetical arrangement, followed in alpha- 
betical order by the subordinate items, as illustrated by the following examples : 

Pistols, cal. .45. 

Carriers, magazine, pistol. 

Holsters, pistol, cal. .45, russet. 

Kits, cleaning, pistol, cal. .45. 
. . Lanyards, pistol, cal. .45. 

Magazines, pistol, cal. .45, extra. 

Parts, spare, pistol, cal. .45. 

Screwdrivers, pistol, cal. .45. 

Tents, storage. 

Flies, tent, storage. 

Lines, eave, tent, storage, extra. 

Lines, guy, tent, storage, extra. 

Poles, tent, storage, ridge. 

Poles, tent, storage, upright. 

Poles, tent, storage, upright, wall. 
(a) With the exception of ponchos, which belong to class 1, the articles con- 
stituting the individual equipment issued to the men on Form 782-QM may be 
similarly grouped at posts where the number of such outfits issued or being 
turned in renders it desirable. When this is done a tab marked " Equipment, 
individual," should be attached to the first sheet of the group and the whole 
group inserted in its proper place under the letter " E," the sheets to be 
arranged in the order in which the items appear on Form N. M. C. 782-QM. 



341 

(Z>) The group arrangement will be found particularly useful when trans- 
ferring such articles as machine guns, etc., as it will show all the different 
articles pertaining to a gun together and facilitate the preparation of invoices, 
but no change in the form prescribed in paragraphs 131 (d) to 131 (m) for 
designating property will be made for the purpose of grouping related articles. 
A 4.7-inch gun carriage, Mark I, for example, will be shown on the property 
account as "Carriage, 4.7" gun, Mk. I," which will permit of the sheet being 
used either in the group or the strictly alphabetical arrangement, but such 
designation as "Gun, 4.7", carriage for, Mk. I," will not be permitted, as it is 
awkward and can be used for the group arrangement only. 

(c) In all cases where the group arrangement is used, a separate property 
account sheet, Form N. M. C. 748-QM, should be prepared for each article 

grouped, with notation thereon "(see )," referring to the name of the 

item under which the article is grouped. This reference sheet should be placed 
in its proper alphabetical location in the property account, as an aid in han- 
dling the account. 

136. Audit and corrections. — Upon completion of the audit of the certificate 
of balances forwarded to the Quartermaster, the accountable officer concerned 
is notified of any differences found. The differences thus pointed out are not 
to be regarded by the accountable officer as errors in his property -account. 
They merely indicate that errors exist in either his copy of the property 
account or in that on file in the Quartermaster's office, or that some of the 
vouchers forwarded to that office may have been incomplete or inaccurate when 
received there. Upon receipt of such notice of differences, the computations 
on the property account sheets for the items involved should be verified, the 
entries for the period carefully checked with the vouchers from which they 
were taken, errors corrected on the property account and on the retained copy 
of the certificate of balances, and the Quartermaster notified of the correc- 
tions made. Should the result of such check and verification not agree with 
the differences reported, a copy of the property account sheets involved, show- 
ing the balance on hand at the beginning of the period concerned and all 
entries during the period, will be forwarded to the Quartermaster for com- 
parison with the records on file in his office. 

(a) Individual equipment. — A list of the articles of equipment that may be 
dropped from the property account when issued, in accordance with the pro- 
visions of paragraphs 303-310, is printed on Form N. M. C. 782-QM, used as 
a voucher to support such issues. No other articles will be added to this form 
without authority from the Quartermaster. As the field equipment of staff 
noncommissioned officers is similar to that prescribed for officers, Form N. 
M. C. 782-QM, will not be used in their cases. Their equipment will be issued 
to them on memorandum receipt and will continue to be carried on the property 
account in the same manner as equipment issued to officers on memorandum 
receipts. 

137. Property lost or damaged in transit. — When property shipped by other 
than Government conveyance is lost or damaged in transit, the report of 
survey in the case must show whether or not notation of the shortage or 
damage had been made by the consignee on the bill of lading covering the 



34m 

shipment, and a copy of the consignee's letter to the carrier notifying him of 
the loss or damage will be attached to the report of the hoard. (See section 
17, Instructions Governing Transportation of Troops and Supplies, U. S. 
Marine Corps.) 

138. Returns, requisitions, vouchers, and reports on prescribed printed forms, 
which are complete in themselves and properly authenticated, and do not 
require special explanation, will not be accompanied by a letter of transmittal. 

139. All returns and requisitions from officers and noncommissioned officers 
commanding marine detachments will be forwarded, when the flagship is 
"present (inclosed in envelopes, unsealed, addressed to the person for whom 
intended), through the commanding officer of the vessel to the marine officer 
of the fleet. In the absence of the flagship they will be sent direct through the 
commanding officer of the vessel. 

(a) Returns from posts will be inclosed and addressed in like manner and 
forwarded through the commanding officer of the post. 

140. As soon as possible after the end of each quarter, the Quartermaster 
will prepare and forward to the Bureau of Supplies and Accounts, Navy De- 
partment, a consolidated return, showing the money values only, of all prop- 
erty belonging to the Marine Corps on hand, received, and expended during 
the quarter, as well as the money value of the balances remaining on hand. 



Section 7.— BARRACKS AND QUARTERS, 

141. When private buildings occupied as barracks or quarters, or lands oc- 
cupied as encampments are vacated, the commanding officer and post quarter- 
master will make an inspection of them, and the latter shall report, through 
the prescribed channels, to the Quartermaster their condition and any damage 
which has resulted to them by reason of such occupancy. 

142. Post quartermasters shall have the officers' quarters at every post 
located outside of a navy yard or naval station boundary designated by num- 
bers, the various rooms therein to be designated by name, except the chambers 
which are to be numbered, viz. : " Quarters No. 1, Parlor," " Quarters No. 1, 
Chamber No. 1," etc. Regardless of its location relative to other quarters, the 
quarters of the commanding Marine officer shall be designated as quarters 
No. 1, other quarters to be consecutively numbered. Bachelor officer quarters, 
flats, apartments or suites, located in the same building, will be designated by 
the proper number, followed by a further designation by letter for each flat, 
suite, or apartment located in the building, viz : " Quarters No. 8 — Apt. A," 
" Quarters No. 8 — Apt. B," etc., the abbreviation "Apt." to be used in all cases 
instead of " flat," " suite," or " apartment." In case of double quarters where 
two sets of adjoining quarters are located in the same building, each set will 
be given a separate number. (C. S. of A. 40.) 

(a) Where the post lies within the boundary of a navy yard or naval sta- 
tion, the letter " M " shall be prefixed to the existing designating numbers of 
quarters, barracks, and other buildings of the post, and such numbers and let- 
ters shall not be changed. (C. S. of A. 40.) 

143. In the spring, as soon as possible after the fires are out for the season, 
post quartermasters shall inspect the heating systems and immediately there- 
after will submit estimates for the necessary repairs. 

(a) Estimates for heating, plumbing, and water supply will be made sep- 
arately. 

144. Officers occupying public quarters supplied with water will be required 
to reimburse the department supplying the service for the cost of same in ac- 
cordance with bills rendered by the head of such department. Keys of the 
meters will be kept in the possession of the post quartermaster, who will collect 
monthly from each officer the cost of the water used in the quarters. The 
money so collected will promptly be transmitted to the accounting officer of 
the navy yard or station to be credited to the proper appropriation, together 
with a statement giving the names of the officers, the amount of water con- 
sumed by each, the rate charged, and the amount collected therefor from each. 
The post quartermaster will execute the usual receipt for the water so trans- 
ferred, and the accounting officer will receipt on each copy of such bill, or the 
reverse side thereof, for the money so turned over to him indicating the ap- 
propriation credited (Maintenance, Q. D., M. C, with year) and the month 
during which the same was taken up by him. The transaction will then be 
closed by a transfer of funds in Washington. (16 Comp. 565.) 

57798—23 2 (35) 



36 

(a) Payment for such service furnished for barracks use will be effected by 
the Quartermaster by a transfer of funds in the. Treasury on proper vouchers 
from the head of the department supplying the service, with a certificate 
thereon by the post quartermaster that the service has been rendered as 
charged. 

(&) In cases where water is furnished by private concerns the officers oc- 
cupying such quarters will make payment to the company either direct or 
through the post quartermaster. 

(c) The Quartermaster's Department will furnish and install water meters 
in all public quarters where payment for water is based on meter readings. 

145. At each post and station where there are public quarters, the post quar- 
termaster, under direction of the commanding officer, will assign to each officer 
the quarters to which his; rank entitles him. 

146. At all posts where, in the opinion of the commanding officer, the quarters 
are sufficient for the purpose, the following regulations will govern their assign- 
ment and occupancy : 

147. Where, in the opinion of the commanding officer, it is desirable that field 
officers and permanent or acting staff officers should live in public quarters, he 
may direct the post quartermaster to assign quarters to such field officers and 
permanent or acting staff officers, such assignment, when once made, to be per- 
manent during the period these field officers and permanent staff officers are 
attached to the post, and during the time the acting staff officers are perform- 
ing such staff duty, such permanency to be irrespective of a change of com- 
manding officers. Should, however, the commanding officer consider it more 
advisable to have officers other than field and permanent or acting staff officers 
occupy quarters in the post, the quarters hitherto occupied by such field and 
staff officers may be assigned to other officers when vacated by the field and 
permanent staff officers upon the expiration of their duty at the post or when 
the acting staff officers are relieved from staff duty. In other words, it is for 
the commanding officer to determine, in making assignments to quarters, first 
the efficiency of his post, with a second consideration to be given to economy, 
but when quarters have once been assigned to field, staff, and acting staff 
officers such assignments remain permanent during the time the individual 
officers to whom these assignments were originally made remain at the post or, 
in the cases of acting staff officers, the staff detail continues. 

(a) Subject to the foregoing paragraph, quarters for other officers at a post 
will be assigned according to rank, so far as practicable. Assignments of 
quarters to officers having once been made, these officers will not be dis- 
turbed in their occupancy thereof as long as there are vacant quarters ade- 
quate and proper for the rank of the officer reporting for duty. When neces- 
sary to displace an officer, the junior officer occupying quarters adequate and 
proper for the rank of the officer reporting will be the one to be displaced. 
An officer may select quarters occupied by a junior, but will not displace a 
junior if there be quarters suitable to the rank of the senior available. When 
an officer has once made his choice he must abide by it, and shall not again 
displace a junior unless he is himself displaced by a senior. The particular 
rooms which constitute a set of quarters will be designated, by. the Quarter- 
master. Officers will not choose rooms belonging to different sets. 



36a 

148. An officer reporting for duty at a post will immediately upon his arrival 
make written application to the commanding officer for quarters, the appli- 
cation to be accompanied by a copy of the orders directing him to report at 
the station. The commanding officer will, upon receipt of this application, 
refer the same to the post quartermaster for action, under such instructions 
as he may indorse thereon. 

(a) If there are no available quarters, the officer's application will be re- 
turned to him with a statement to this effect. The officer may then claim 
rental allowance on his pay voucher, the voucher to be accompanied by a 
copy of his orders and Form N. M. C. 729. 



m 

149. An officer will not occupy more than his proper allowance of quarters 
except by permission of the commanding officer, and only when there is an 
excess of quarters at the station. Such occupancy will be regarded as tem- 
porary and the fact reported to the Quartermaster. 

150. Officers on duty with troops where there are public quarters available 
will be furnished them in kind. An officer's right to quarters is solely one of 
occupancy; when he and his family cease to occupy them, except in case of 
temporary absence, they are open to selection by, and reassignment to, some 
other officer on duty at the post. 

151. The allowance of quarters to which an officer is entitled when on duty 
may be continued in kind, at his proper station, during the period for which 
the law permits him to be absent without reduction of pay and allowances. 
An officer under suspension has the same right to quarters as when on duty 
status if present at the post. 

152. A room may be set aside at a post as a mess room when a sufficient 
number of its officers unite in a mess. 

153. Officers are held responsible that quarters occupied by themselves shall 
not sustain any damage beyond the ordinary wear and tear during such 
occupancy; and for any damage due to carelessness, willfulness, or neglect, or 
other avoidable cause, the officer occupying the quarters shall be responsible. 
Neglect by any officer or soldier to take proper care of rooms or furniture 
used by him is a military offense. 

154. Permanent or temporary exterior or interior alterations, modifications 
of or additions to barracks, officers' quarters, or other public buildings will 
not be made without the authority of the Quartermaster. 

155. When quarters are to be allotted, an inspection of them will be made by 
the post quartermaster, and in case repairs and improvements are advisable, 
a board of survey will be requested to determine the work to be done and the 
cost thereof. A like inspection of quarters will be made whenever vacated, 
and a similar survey be requested when necessary. When damage has been 
done, the responsibility will be determined by the board and an estimate given 
of the amount thereof. 

156. Officers on duty where there are no public quarters available for their 
accommodation are entitled to rental allowance at established rates. (C; S. 
of A. 34.) 

(a) Public quarters at a post or station will be considered as not being 
available only when all of the quarters at the post or station are assigned 
to officers, or noncommissioned officers, authorized to occupy the same. 

157. An officer is entitled to only such quarters (not exceeding his maximum) 
as may be assigned to him, whether it be three rooms, two rooms, one room, or 
a tent. 

158. An officer on sick leave is entitled to public quarters at his station dur- 
ing the period of sick leave, not exceeding six months, provided he or his 
family occupy them. 

159. Each commissioned officer on the active list, or on active duty beloto 
the grade of brigadier general, or its equivalent, if public quarters are not 
available, shall be entitled at all times, in addition to his pay, to a money 
alloicance for rental of quarters. The rental allowance shall accrue while 



38 

the officer is on -field or sea duty, temporary duty away from his permanent 
station, in hospital, on leave of absence, or on sick leave, regardless of any 
shelter that may be furnished him for his personal use, if his dependent or 
dependents are not occupying public quarters during such period, but no 
rental allowance shall be made to any officer without dependents, by reason 
of his employment on field or sea duty. (Extract Section 6, Act approved 10 
June, 1922.) (C. S. of A. 34.) 

160. Rescinded. (C. S. of A. 34.) 

161. Rescinded. (C..S. of A. 34.) 

162. Rescinded. (C. S. of A. 34.) 

163. Enlisted men on duty where quarters in kind are not furnished will be 
granted allowances as prescribed in Executive Order No. 3694, 19 June, 1922. 
{See par. 487.) (C. 8. of A. 84.) 

164. Rescinded. (C. S. of A. 34.) 

165. Rental allowance will be paid at the prescribed rates by the Pay- 
master's Department. (C. S. of A. 34.) 

166. The commanding officer may, when necessary, order the issue of four 
cans of concentrated lye and six cakes of scouring soap per month to each 
company, one-half that quantity to each band, and such quantity as may be 
necessary for each building heated by the Government and not thus provided 
for. The use of concentrated lye upon the floors and woodwork of modern 
barracks, kitchens excepted, is forbidden. 

167. Post quartermasters before submitting to the Quartermaster requests, 
recommendations, or requisitions concerning repairs, alterations, additions, or 
improvements to public buildings, grounds, roads, and other public works, 
including new construction or extensive repairs or alterations to machinery, 
plumbing, heating systems, etc., where the work can not be performed by en- 
listed labor, will obtain from the public works officer a written estimate of 
the cost involved ; also, when the work contains any architectural or engineer- 
ing features or involves an expenditure exceeding $1,000, the written estimate 
of the public works officer should be accompanied by a plan, sketch, or blue 
print. These instructions will be complied with whether it is intended to 
have the work done by civilian contract or by the Public Works Department. 

(a) In forwarding to the Quartermaster requests, recommendations, or 
requisitions covering work mentioned in above paragraph, the post quarter- 
master will attach a copy of the estimate furnished by the public works officer, 
also a copy of the plan, sketch, or blue print (if any) and will make recommen- 
dation relative to the method of having the work performed, viz, by the Pub- 
lic Works Department or by civilian contractor. 

(b) The class of projects mentioned in above paragraph will ordinarily be 
submitted to the Quartermaster in the form of a letter or indorsement, ex- 
plaining in detail the purpose and necessity of the work involved, and ac- 
companied by the data mentioned in paragraph (a), but where such projects 
are shown on open-purchase requisitions the requisitions should be accom- 
panied by the data mentioned in paragraph (a). 

168. In cases where minor emergency repairs to plumbing and heating sys- 
tems, machinery, etc., are necessary, post quartermasters will comply with the 
procedure specified in paragraph 603. 



38a 

(a) In forwarding to the Quartermaster requests, recommendations, or 
requisitions covering work mentioned in above paragraph, the post quarter- 
master will attach a copy of the estimate furnished by the public works officer, 
also a copy of the plan, sketch, or blue print (if any) and will make recommen- 
dation relative to the method of having the work performed, viz, by the Pub- 
lic Works Department or by civilian contractor. (C. S. of A. 17.) 

(b) The class of projects mentioned in above paragraph will ordinarily be 
submitted to the Quartermaster in the form of a letter or indorsement, explain- 
ing in detail the purpose and necessity of the xoork involved, and accompanied 
by Vie data mentioned in paragraph (a), but where such projects are shoum 
on open-purchase requisitions the requisitions should be accompanied by the 
data mentioned in paragraph (a). (C. 8. of A. 17.) 

168. In cases where minor emergency repairs to plumbing and heating sys- 
tems, machinery, etc., are necessary post quartermasters to-ill comply with the 
procedure specified in paragraph 603. (C. S. of A. 17.) 

• 



Section 8.— FURNITURE AND QUARTERS. 

171. Post quartermasters will enter on the return of Marine Corps property 
an account of each article of furniture provided by the Government in the 
quarters and offices occupied by the commanding officer and the officers under his 
command. The account will be entered according to rooms, beginning with 
the commanding officer's quarters. No article of furniture shall be removed 
from the quarters for which intended without permission from the post quarter- 
master, and the furniture placed in each room will be distinctly marked as 
follows : Parlor furniture, P ; dining-room furniture, D ; hall furniture, H ; 
bathroom furniture, B ; kitchen furniture, K ; chamber furniture, C 1, C 2, C 3 
(according to the number of the room); pantry, Py ; laundry, Ly; library, 
L, etc. 

172. When allotting quarters, itemized memorandum receipts of all the 
furniture in the quarters about to be occupied by them will be required from 
all officers and given to the post quartermaster. On this receipt the condition 
of each piece of furniture and of the woodwork, walls, and ceilings will be 
accurately stated, any defects, such as broken chair rungs, marks on tables 
from hot dishes, ink spots on carpets, etc., being carefully noted. The officer 
taking quarters should retain a copy of this receipt. Officers are advised care- 
fully to inspect the condition of the quarters assigned and their contents pre- 
vious to signing the receipt, and to see that all defects, both of furniture and 
woodwork, walls and ceilings, are noted thereon, as they will be held strictly 
responsible for any damage to quarters and furniture during their occupancy 
not due to ordinary wear and tear. 

173. (a) When an officer is to be detached or leaves his quarters, or at such 
other times as the commanding officer deems advisable, a board of inventory 
and survey will be convened to inventory and inspect all articles of furniture 
in the quarters and to examine woodwork, walls, and ceilings, reporting in 
duplicate on form N. M. C. 194-QM (revised) their condition at that time, and 
making recommendations as to any repairs or replacements necessary. Prior 
to inventory, each article of furniture will be placed in the room in which it 
belongs. The last occupant will deliver to the board every article issued to him 
on memorandum receipt; any missing article must be accounted for, and upon 
complete delivery, as specified, memorandum receipt will be canceled. Original 
report, with copy, shall be forwarded via the post quartermaster and command- 
ing officer to the Quartermaster, except as indicated in paragraph 336, System 
of Accountability. When accomplished report shows quarters, furniture, and so 
forth, in good or serviceable condition, and contains no recommendation as to 
repairs or replacements, the original only will be forwarded to the Quarter- 
master, copy being retained in the office of the proper accountable officer. 
(C. S. of A. 32.) 

(&) In describing condition of furniture, the following terms will be used by 
board : " Excellent," " Serviceable," or " Unserviceable," the latter followed by 



(39) 



40 

a statement of condition rendering article unserviceable, such as " Broken," 
" Torn," " Worn out in service," etc. In describing condition of woodwork, 
walls and ceilings, the following terms will be used : " Excellent," " Good," 
" Fair," or " Bad," the two latter designations to be followed by an explanation 
in case the board recommends repairs, painting, plastering, or papering. 

(c) If any article of furniture is missing, the board will state who WM re- 
sponsible for same when loss occurred and whether he should be held 
pecuniarily liable. If any article of furniture is unserviceable or has been 
damaged, the board will state whether same should be repaired or replaced, 
with estimate of cost; also whether responsible party should be held 
pecuniarily liable and to what extent. Officers occupying public quarters will 
not be relieved of the responsibility for damage to furniture and quarters, 
unless it is clearly shown that such damage was caused by ordinary wear 
and tear and was not due to carelessness, willfulness, or neglect on the part of 
the occupants of the quarters. 

(d) If woodwork, walls, or ceilings have been damaged or defaced by nails, 
screws, or otherwise, the board will state in whose charge the quarters were 
when damaged, with amount, nature, and estimated cost of repairs necessitated 
thereby, and whether he should be held pecuniarily liable. If woodwork, walls, 
or ceilings require repairs, painting, plastering, etc., the board will state in 
detail where required and extent of work, and recommend whether work 
should be performed by post labor, by Public Works Department, or by outside 
contractor. If of opinion that work should be performed by Public Works 
Department, the board will obtain an estimate from the public-works officer 
and incorporate same in report and state how obtained. 

(e) In the event that repairs to furniture or quarters are necessary, or new 
furniture should be purchased, open-purchase requisition, if required, should 
be submitted by the post quartermaster and accompany form N. M. C. 194-QM 
(revised). 

174. Rescinded. 

175. No article of furniture will be sold or destroyed except upon the recom- 
mendation of a board of survey duly approved. 



Section 9.— BAND INSTEUMENTS. 

181. There will be furnished by the Quartermaster's Department, upon regu- 
lar requisition for supplies submitted to the Quartermaster, to all duly author- 
ized bands of the Marine Corps, the following-named musical instruments, viz. : 
Db (Eb) picolos, concert flutes in C, Bb clarinets, Bb clarinets, Bb cornets, El) 
altos, Bb slide trombones, Bb valve trombones, Bb baritones, Eb helicon tubas, 
snare drums, bass drums, cymbals, triangles, also music stands, drum major's 
batons, complete, and leader's batons. 

182. In making requisitions for band instruments, the number and kind on 
hand and their condition should be noted thereon. When any instrument has 
become unserviceable, it will be placed before a board of survey, and if it can 
be repaired locally the board should give an estimate of the cost. If it can 
not be repaired locally, the board should so state and should recommend that 
it be shipped to the post quartermaster, marine barracks, Washington, D. O., 
and all papers in the case forwarded to the Quartermaster, who will deter- 
mine the disposition to be made of same. 

(41) 



Section 10.— CLOTHING. 

101. When clothing is needed for issue to enlisted men the necessary articles 
will be procured by officers and noncommissioned officers in charge of clothing 
upon requisitions, approved by their commanding officers, on the nearest depot 
quartermaster. Only such articles and sizes shall be requisitioned for as are 
specified in the annual order establishing prices of clothing, etc. The quantity 
on hand, if any, of the articles required for will be entered on the requisition. 

192. There will be but one clothing room at a navy yard or station, from 
which clothing will be supplied to all troops permanently attached to the yard 
or station, including those serving on station, receiving or prison ships, naval 
hospital and naval prison detachments. Except in cases of an emergency, cloth- 
ing will be required for not oftener than once a month, in such quantities and 
sizes as are actually needed for issue to the men, and will be regularly invoiced 
by the post quartermaster to the commanding officer of the detachment. 

193. Should any of the sizes of clothing specified in these tables prove Inade- 
quate, measurements stated upon prescribed blanks will be forwarded to the 
depot quartermaster, Philadelphia, Pa. Issues of garments of larger sizes than 
are actually needed for the purpose of alteration will not be made. 

194. In order to avoid the expense of transporting the articles in small quan- 
tities, officers and noncommissioned officers at shore stations in the United 
States in charge of clothing and other stores, when making requisitions, will 
require for the articles needed in quantities sufficient to last them at least three 
months ; those in charge of Government property outside of the continental limits 
of the United States who are not supplied by the depot quartermaster on the 
station will require for the articles needed in quantities sufficient to last them 
at least six months. 

196. Requisitions from ships will be based upon the probable duration of the 
cruise, and will not in any case be for less than a six months' supply. Record 
of all requisitions will be kept by the officers and noncommissioned officers mak- 
ing them, so that the articles may not be required for more than once, 

196. On foreign stations requisitions will b© sent through the commanding 
officer of the vessel to the marine officer of the fleet, by whom, after examina- 
tion and approval, they will be forwarded to their destination through the 
proper channels, . In the absence of the flagship, when the needs of the men 
will not admit of delay, requisitions may be forwarded direct through the 
commanding officer of the vessel. 

197. Should any officer or noncommissioned officer have a supply of stores 
exceeding that which may be necessary for the use of the detachment, a list of 
the articles in excess will be forwarded to the marine officer of the fleet, noting 
their condition, and, in the case of clothing, sizes. Officers and noncommissioned 
officers having a surplus on hand may, with their commanding officer's approval, 
invoice to others articles necessary for immediate use. 

<43) 



44 

198. Purchase of clothing on foreign stations is prohibited, unless it be in- 
dispensably necessary for immediate use of the detachment, and then not with- 
out the express sanction of the commanding officer. 

(a) When clothing is so procured, a list, of the articles, the cost of each, and 
the names of the men requiring the same will be forwarded to the Quarter* 
master. The cost of the articles purchased to be charged against the clothing 
accounts of the men to whom issued. Care shall be taken that all such articles 
purchased be, as nearly as possible, of the same design, quality, and color as 
those furnished by the Government ; and only the quantity sufficient to meet the 
existing necessity shall be purchased. (C. S. of A. 3.) 

190. If by wreck of vessel, destruction by fire, or other reason whereby it be- 
comes necessary to procure at once uniform clothing for the marine detachment 
of a vessel, or a detachment serving on shore, where it would be impracticable 
to make requisition on a depot quartermaster, an adjacent post, or detachment 
of another vessel, the officer or noncommissioned officer in charge of such detach- 
ment may purchase, under emergency, for immediate use, such clothing as may 
be absolutely required for the health and comfort of the men. Such clothing, 
when issued, will be charged against the men's clothing allowance at the prices- 
paid for the articles. Clothing so provided must conform as nearly as possible 
to the regulation uniform. 

(a) Payment for such clothing will be effected by the purchasing officer by 
the rendition of proper vouchers to the nearest disbursing officer of the Quarter- 
master's Department or pay officer of the Navy, who is authorized to pay for the 
articles purchased and take the necessary steps to cause a settlement of the 
account by a transfer of funds from the appropriation " Maintenance, Quarter- 
master's Department, Marine Corps.'* 

200. Supplies of clothing procured from the Army will be charged on issue at 
the invoice prices. 

201. The depot quartermaster at Philadelphia will forward to the Quarter- 
master a weekly statement of clothing on hand. The depot quartermaster at 
San Francisco will forward semimonthly, and the depot quartermaster at 
Cavite monthly, statements of clothing on hand to the quartermaster, and to 
the depot quartermaster, Philadelphia, Pa. (C. S. of A. 1.) 

202. All issues of clothing will be witnessed by a commissioned officer other 
than the commanding officer or the issuing officer, when one is available, such 
availability to be determined by the commanding officer ; when one is not avail- 
able, by the issuing officer. When a noncommissioned officer is in charge, issues 
will be witnessed by a noncommissioned officer other than the one in charge. 
The officer or noncommissioned officer who witnesses issues shall attest the same 
as each issue is made by affixing his signature. 

203. Interlineations or erasures on issue slips and clothing records will, as 
far as possible, be avoided, and when made will in all cases be initialed by the 
witnessing officer. 

204. Except in cases of emergency, or to make necessary issues to recruits-, 
the clothing room will be opeued for issue at times to be fixed by the accountable 
officer, with the approval of the commanding officer, such dates to be permanent 
and not oftener than once a month for each organization. 



45 

205. All persons charged with the issue of clothing and other Marine Corps 
property will issue first the articles longest on hand. Under no circumstances 
will new clothing be issued before that of older manufacture has been ex- 
hausted, provided the sizes required for can be supplied. 

206. When men lose through neglect, or sell any article of clothing which ren- 
ders necessary another issue of articles similar to those lost or sold, the money 
value of such issues will be checked against their pay, whether the limit of 
indebtedness has been reached or not. The commanding officer will determine 
all points involved, and the issuing officer will be informed of the decision in 
such cases for his guidance. 

207. The exchange of Government clothing issued to enlisted men of the Ma- 
rine Corps for other articles, however similar in kind and whatever the cir- 
cumstances surrounding the case, is forbidden. 

208. Officers and noncommissioned officers- in charge of clothing ashore and 
afloat will make requisitions on the depot quartermaster in charge of the 
nearest depot of supplies for the necessary quantity of flaked camphor to pre- 
vent the destruction of clothing by moths. 

209. The clothing allowance of marines will begin on the day they enter the 
service and will continue to and include the day of discharge therefrom, or 
death. Men retained in the service after enlistment expires will, if entitled 
to allowance for clothing, be given the allowances prescribed for the last year 
of enlistment. Enlisted men in a nonpay status for any reason will not be 
credited with clothing allowance during the period they are in such status. 
(Dec. Comp. Gen., 20 December, 1921.) (C. S. of A. 33.) 

210. In cases of extension of enlistment allowance for clothing will be given 
as follows: 

(a) If enlistment is extended for 1 year, the allowance to be given for the 
first 3 months of the extension will be the same as the allowance for 3 months 
of the first year of an enlistment; and the allowance for the remaining 9 
months of the extension will be the same as the allowance for 9 months of the 
second year of an enlistment. 

(b) If enlistment is extended for 2 years, the allowance to be given for the 
first 6 months of the extension will be the same as the allowance for 6 months 
of the first year of an enlistment; and the allowance for the remaining 18 
months of the extension will be the same as the allowance for 18 months of 
the second and succeeding years of an enlistment. 

(c) If enlistment is extended for 3 years, the allowance to be given for the 
first 9 months of the extension will be the same as the allowance for 9 
months of the first year of an enlistment; and the allowance for the remain- 
ing 27 months of the extension will be the same as the allowance for 27 
months of the second and succeeding years of an enlistment. 

(d) If enlistment is extended for 4 years, the allowance to be given will 
be the same as prescribed for an original enlistment. 

211. In all cases of extension of enlistment the original date of enlistment will 
appear on the clothing record in the proper column, above which will be 
written "Extended (1, 2, 3, or 4) years," as the case may be. Rubber stamp 
may be used for this purpose. 



46 

212. The clothing allowance of am 



212. The clothing allowance of any enlisted man absent from his command 



without leave, or after his leave has expired, for one connected period of 
^j v ' 24 hours or more, shall be checked against his account for the time he is so 
K\^ absent, such absence being computed from the date (inclusive) that the unau- 
thorized absence begins to the date (exclusive) of the man's return to military 
/° control. Disconnected periods of unauthorized absence of less than 24 hours 
^~ will not be checked. 

213. Iir^rder to increase the mobility-ef- forces- available for expeditionary 
s^' service and reduce issues at the time of departure to a minimum, each en- 
listed man at all posts, except recruits at recruit depots, will be required to 
^" keep on hand at all times the following articles of clothing in good serviceable 
... condition: ^v <S 

\ 8$ >^ 

Blanket 1 



f 



Trousers, field 3 

Hat, field, w/cord -^X** 

Leggings, pairs 2 

Shirts, flannel 3 

i\k Shoes, pairs 2 

V/ Overcoat . 1 



Coat, field yC- 2 

Drawers -y^- ^ 

Hat ornainenr 1 

Poncho -^.- 1 

Shirts, Under 4 

Socks/ pairs _- 4 



(a) Commanding officers will require company and detachment commanders 
to keep lists of the clothing in the hands of each man and by frequent inspec- 
tions to see that these lists are kgpt up to date and that each man has at 
all times all of the articles required in this paragraph. Only absolutely neces- 
sary articles will be issued afier the receipt of orders and prior to theNsle- 
parture of ^expeditionary forces. 

214. An enlisted man who requires clothing will enter on a requisition slip 
the articles and sizes required, in time, if practicable, to have it completed 
and turned in to the issuing officer at least two days prior to issue day. These 
slips will be viseed by company and detachment commanders, who will re- 
quire the men to enter thereon necessary articles and will strike off excessive 
or unnecessary articles. 

215. The issue slip will be made out in triplicate by the use of an indelible 
pencil and carbon paper. A separate issue slip will be made for each issue 
of clothing to an individual. The original issue slip will be used as the 
forwarding voucher. The duplicate issue slip becomes the issuing officer's 
retained voucher, while the triplicate issue slip is given to the enlisted man 
at the time the issue is made, to be retained by him. First sergeants or 
company commanders may retain for safe-keeping the triplicate issue slips 
uertaining to the enlisted men of their companies. Both the original and 
duplicate of issue slips will be signed by the enlisted man who receives the 
clothing, and all three copies will be signed by the witnessing officer. The 
original issue slips will be forwarded as sub-vouchers to the "Abstract of 
dothing issued." 

216. At the conclusion of the day's issue, the articles issued will be checked 
from the issue slips to the check sheet. One page of the check sheet will be 
devoted to each day that clothing is issued. The totals of the articles issued will 



47 

be computed and entered on the cheek sheet in the space provided therefor. The 
aggregate of values of the various articles issued for the day will also be com- 
puted and entered on the check sheet in the proper column. The totals of arti- 
cles of previous issues will be brought forward ; and the aggregate of the arti- 
cles issued to date, in the accounting period, will be stated in the column pro- 
vided. The check sheets will be kept posted so that it can be determined at 
any time what quantities of each of the various articles of clothing the issuing 
officer may have issued in the current accounting period. Check sheets w T ill be 
kept in prong files, or loose-leaf binders, which will be provided for the pumose. 

217. The totals of articles of clothing issued will be transferred monthly, 
and whenever a return is closed, from the check sheet to an " Abstract of 
clothing issued." This abstract will constitute the officer's voucher for drop- 
ping the clothing issued from his return, and the original, together with the 
supporting issue slips, will be forwarded to the Quartermaster. The duplicate 
will be filed with the retained return. At large posts where it may be desirable 
to submit "Abstracts of clothing issued" oftener than once a month, the ac- 
countable officer will submit suitable recommendations to the Quartermaster. 

218. The clothing record will be kept in indelible pencil and on a debit and 
credit basis. The debit items are : " Due U. S. from last settlement ;" " Issues ;" 
" Absence without leave." The credit items are : " Due marine from last settle- 
ment ;" " Checkages against pay for overdrawn clothing ;" " Allowances." The 
record will be kept up to date in duplicate (white and yellow) at all times, 
except that the "Allowance" will _ be entered just prior to closing an account. 

219. The clothing accounts of all men will be settled semiannually, on March 
31 and September 30, except as may be necessary to settle individual accounts, 
by reason of discharge, death, desertion, or conviction by general court-martial 
involving loss of allowances. 

(a) To settle an account, the date it is settled to include will be entered in 
the first column, the words " All. for period " in the second column, and the 
amount of the allowance in the credit; column. As any absence without leave 
will have been entered in the record when occurring, the "All. for period" 
will be the allowance for the total number of days in the period. A single line 
will then be drawn across both debit and credit columns, both columns totaled., 
and a double line drawn across the page. 

(&) When the account is settled at the semiannual period, the date of the 
first day of the new period will be entered in the first column just below the, 
double line, the words " Due U. S." or " Due marine." as the case may be, en- 
tered in the second column, and the amount due entered in the proper debit 
or credit column. The duplicate (yellow) will then be detached and for-_ 
warded to the Quartermaster. The original (white) will be pasted on the, 
back of the top edge to the inside of the back of the cover, fresh sheets 
(yellow and white) placed in the folder, and the balance t- Due U. S." or " Due 
marine" entered on the new page. 

(c) When the account is settled for any other, reason, the date the account is 
settled to include will be entered in the first column just below the double lines, 
referred to in paragraph 219a-, the w T ords " Due U. S." or " Due marine !' entered, 
in the second column and the amount due entered in the proper debit or credit 



48 

column. Suitable remarks should immediately follow, stating the reason for 
settling the account. For example, " For discharge, exp. enl. ; " " For discharge 
by purchase ; " " Deserted Nov. 15, 1915 ; " " Died Nov. 15, 1915 ; " " G. C. M. 
approved Nov. 15, 1915.'* When the account is settled for discharge in ac- 
cordance with this paragraph, the officer or noncommissioned officer keeping 
the account will certify it by signing his name immediately following the re- 
marks, and will forward the duplicate (yellow) to the Quartermaster. In case 
of a man who deserts, dies, or is sentenced by a general court-martial to 
lose allowances, the original clothing record will be forwarded to the Quar- 
termaster as soon as the necessary entries have been made thereon. (C. S. 
of A. 3.) 

(d) When clothing accounts are settled in accordance with paragraph 219c, 
a "Statement of clothing account," Form N. M. 0. 146, will immediately be 
prepared and forwarded to the officer keeping the man's pay account, for trans- 
mission with Form N. M. C. 90 to the settling paymaster. '' v*> <*--£ f e-cuo-^v < * 

220. When a man's clothing account is closed for discharge for any reason, 
his original clothing record will be retained at the post until such time as the 
man is actually discharged, when it will be forwarded to the Quartermaster, 
after any additional credits given by the settling paymaster have been entered. 
The commanding officer will notify the post quartermaster of any such credits. 

221. Clothing accounts of men to be discharged upon expiration of enlist- 
ment, will be settled to include the date of discharge. Clothing accounts of 
men to be discharged for any other reason will be settled to include the date 
of forwarding same. Clothing accounts of men whose pay accounts are carried 
by naval paymasters will, in all cases, be settled to include date of discharge. 
In case of death, the account will be settled to include the date of death ; in 
ease of desertion, to include the date prior to the date of desertion ; in case of 
general court-martial involving loss of allowances, to include the date prior to 
date of approval of sentence. 

222. When a man is transferred, the date of transfer and the station to 
which he is transferred will be entered on his clothing record on the line 
immediately following the last entry. His account will not be settled unless 
the date of transfer is so near the semiannual settlement that he will not ar- 
rive at his new station until after that date, in which case his account will be 
settled before transfer to include the date of the semiannual settlement, the 
duplicate (yellow) being immediately forwarded to the Quartermaster. 

(a) Where large forces are ordered to expeditionary or other duty at 
about the time of the semiannual settlement and the accounts have not been 
settled, they will be forwarded in the usual manner and settled by the new 
quartermaster as soon as practicable after the end of the settlement period. 

228. When a man joins by enlistment or from desertion, the clothing record 
will be prepared in triplicate and the triplicate (green) immediately forwarded 
to the Quartermaster. 

224. When a general court-martial prisoner, who was sentenced to lose allow- 
ances, is restored to duty, a new record will be prepared in triplicate, as 
provided in paragraph 223, the allowance Commencing from date of restora- 
tion to duty. The clothing account of a man convicted by a general court- 



49 

martial and not sentenced to lose allowances will lie treated in the same 
maimer as the clothing account of a man in good standing. (C. S. of A., 3.) 

(«) In case the question of dishonorable discharge is held in abeyance by 
the department or reviewing authority, to be considered at the expiration of 
confinement in connection with reports on conduct in the meantime, the ciotiiwg 
account will not be settled but will be carried in like manner as for men not 
sentenced to lose allowances. (C. S. of A., 3.) 

225. When the clothing allowance of an enlisted man for any year of enlist- 
ment, together with credits due from prior years, has been exhausted, the 
amount in excess, together with the money value of any subsequent issues 
during that year, will be checked against his pay on the pay roll for the month 
in which the issues are made, except as provided in the following paragraph. 

226. In cases of men transferred, or in cases where clothing" records are 
forwarded by one officer to another officer, no request for checkage for over- 
drawn clothing will be made, but the notation " Excessive issues." shall be 
made on the clothing record for the information of the receiving officer that 
the man has drawn clothing in excess of the authorized credit and that check- 
age against his pay should be requested. It shall be the duty of an officer 
receiving clothing records carefully to examine them as soon as received, and 
to make immediate request for checkage in all cases bearing the notation 
"Excessive issues." (C. S. of A., 3.) 

227. Requests for " Checkages for overdrawn clothing.'' Form X. M. C. 1, 
will be forwarded to the Quartermaster as soon as checkage has been made 
on the pay roll. 

228. Officers failing to make checkages on account of excessive issues will 
be held responsible for all losses to the Government by reason of such failure. 

229. Applicants for enlistment, when quartered by the Government at recruit 
depots only, will be supplied with one suit of pajamas ; upon the accomplish- 
ment of such enlistment the pajamas so issued will be charged in the clothing 
account and become the property of the man. In case of rejection, the pajamas 
will be returned to the accountable officer, laundered, and returned to store for 
similar subsequent issue. 

230. To compute the allowance for any period, the amount shown in the table 
published annually for the actual number of days in such period will be given. 

231. When men reach the end of the first year of enlistment during a period 
the amount shown for the actual number of days served in each year of enlist- 
ment will be added together to arrive at the allowance for the period. 

232. Commanding officers will promptly notify in writing officers in charge 
of clothing accounts of any change affecting the clothing account of any enlisted 
man. When men join by enlistment or from a recruiting office, such account- 
able officers will be furnished at once with the full name and correct date of 
enlistment. In case of absence without leave, the necessary information will 
likewise be furnished. 

233. In case of absence without leave between the date the man's clothing 
account is closed and the date he is to receive his discharge, the clothing 
allowance for the actual number of days so absent will be collected by the 

53008a— 18 4 



50 

commanding officer before the discharge is handed to the man. The amounts 
bo collected will be forwarded to the paymaster having the man's account. 

234. Accountable officers making certificates showing the condition of clothing 
accounts will be held pecuniarily responsible for the correctness thereof. 

(a) Nothing in the above paragraph relieves the commanding officer from 
pecuniary responsibility where overpayment is made by his failure to notify 
the accountable officer, as provided in paragraph 232. 

235. No article of outer uniform clothing other than such as may be neces- 
sary to enable them to appear decently clad will be issued to enlisted men who 
surrender or who are delivered to the Marine Corps authorities as stragglers 
or deserters from the Marine Corps, and who are recommended for trial by 
general court-martial. Such men will be retained in confinement, and in case 
of conviction will be transferred to prison in the clothing worn by them when 
received into the custody of the Marine Corps authorities. 

230. Necessary issues of clothing made to marines sentenced to forfeiture 
Df pay and allowances will not be charged against their accounts, >as same are 
proper charges against the appropriation " Pay, miscellaneous," for the Navy, 
and officers making such issues will forward monthly to the Quartermaster 
receipt forms, in duplicate, for clothing so issued, in order that transfer of 
funds may be effected. Articles of clothing issued in accordance with this 
paragraph will be abstracted separately and dropped from the return on such 
separate abstract. 

237. Rubber coats, hats, boots, ponchos, other rain clothes, and dungarees 
will not be issued as "regular," but will be "in use by enlisted men." These 
articles will only be issued to and used by enlisted men on actual duty ; they will 
be accounted for on the return of Marine Corps property, and expended by 
report of board of survey when no longer serviceable. If lost through fault or 
neglect, the money value of same will be charged on the pay rolls as prescribed 
in paragraph 83. 

238. Commanding officers of organizations will immediately collect and make 
an inventory of the effects left by absentees. When an absentee is declared a 
deserter his effects and the inventory will be turned over to the post quarter- 
master, who will receipt for same. 

(a) The post quartermaster will retain all articles of uniform clothing for 
loan, under the direction of the commanding officer, to applicants for enlist- 
ment, or to enable stragglers or deserters to appear decently clad, as contem- 
plated by paragraph 235. In case a surplus of this clothing accumulates, a re- 
port will be made to the Quartermaster with a view to having the surplus 
transferred to a recruit depot. 

( I) ) All other personal effects will be sold at public auction after two months, 
and the total amount received from such sale will immediately be transmitted 
to the paymaster having the deserter's account. The full name and rank of 
the man, as well as the dates of enlistment and desertion, will be shown on 
the form provided for this purpose. Money found in the effects of a deserter 
will immediately be forwarded to the paymaster having his account. 

(c) Enlisted men purchasing deserters' effects may have the amount of pur- 
chases charged against their accounts on the pay roll next succeeding the sale. 



51 

239. Whenever an enlisted man is convicted of fraudulent enlistment and 
sentenced to be discharged or confined in a prison, his commanding officer will 
secure all clothing issued to him by the Government before discharging Mm or 
transferring him to a prison, except such as may be absolutely necessary to 
enable him to appear decently clad. 

(a) Any clothing fit for reissue will be turned over to the post quartermaster, 
who will take it up by certificate on his return. 

(&) Any clothing not fit for reissue will be disposed of at the discretion of 
the commanding officer. 

240. Every article of clothing shall be plainly marked with the owner's 
name, using marking machine, stencil, or stamp, the letters to be either three- 
sixteenths inch or one-quarter inch high and similar in style to the following 
sample : 

(C. S. of A. 25.) 

J.T.SMITH. 

(a) These names shall be marked in black on light-colored material and in 
white on dark-colored material, and shall be placed on the several articles as 
follows : 

Caps: Inside the crown. 

Cap covers: Inside the band. 

Coats, blue, winter field, and overcoats: On lining of right sleeve, near the 
shoulder seam. 

Coats, summer field : Inside, on right facing, under the pocket. 

Drawers : On the outside of right half waistband. 

Gloves: Inside w T rist, parallel to edge. 

Hats: Inside the crown. ^<3W' ££, JV. 

Leggings: On the inside, one inch from £ke- parallel to the top. 

Shirts, under: Across center of back, inside, one inch below collar. 

Shirts, flannel: On the inside facing, underneath the right pocket. 

Shoes: Inside, near the top. 

Socks : On the leg near the top. 

Trousers: Inside right waistband. 

(C. S.of A.9.) 
(&) Blankets shall be marked with the owner's name in white block letters 
one inch in height, similar to the standard stencil issued by the Quartermaster's 
Department, on the face of the blanket, in the center of the lower stripe. 

241. Particular attention is called to the various sizes of all coats and trousers 
issued to the Corps. The sizes " long," " medium," and " short " coats and trousers 
of different sizes are now made. The conformation of men varies. Some men 
with certain chest measurements, for example, require long sleeves and waists, 
and others short sleeves and waists. Diversity also exists as to hip and seat 
measurements, etc. To provide for this diversity in the conformation of men, 
"long," "medium," and "short" coats and trousers are manufactured. Complaints 
have been made that coats part in front at the bottom. Experience shows 
in most cases that this parting is due to one of two causes — that the men have 
their coats taken in on the hips or seat, or that the coats issued are too small 
over the hips or seat. For illustration, a man may seem to require a No. 2 



52 

"medium" coat ; it is possible that a No. 3 "short" will fit better. Special care 
will be observed in the issue of garments. 

(a) In all cases men will be required to try on garments before taking them. 
Trying on garments is important. It is the practical, surest way to obtain a fit. 
Owing to the increased number of sizes the alteration of garments should not be 
necessary if careful attention is paid to trying on at time of issue. Garments 
will only be altered upon authority of the commanding marine officer. 

242. Enlisted men will not be permitted to attach hooks below the bottom 
button of the uniform coat or to make any alteration in uniforms as issued. 
except upon the authority of their commanding officer. 

243. The field hat will be worn as illustrated in the uniform regulations. 

244. Hospital Corps men transferred to a Marine Corps post or organization 
for expeditionary service or training for expeditionary service will be issued 
gratuitously such initial outfit of Marine Corps clothing, including rating badges, 
as may be deemed necessary by the commanding officer. 

(a) Any issue required subsequent to this gratuitous issue will be treated 
as a cash sale ; and if the man to whom clothing is issued has no cash for pay- 
ment, a request for checkage should be made on the paymaster having the man's 
account, the clothing to be dropped upon receipt of evidence that checkage has 
been accomplished. 

(b) In case of transfer from expeditionary or expeditionary training service, 
all Marine Corps uniform outer clothing in the possession of Hospital Corps 
men, which was issued to them gratuitously, will be turned in to the Marine 
Corps. A list of such clothing will be kept in the man's service record book. If 
the man does not possess sufficient Navy clothing adequate for the climate and 
the season of the year, he will be permitted to retain such clothing as is abso- 
lutely necessary, and the commanding officer of his next station should be 
requested to turn in such articles to the nearest post quartermaster. 

(c) All gratuitous issues of Marine Corps clothing to Hospital Corps men will 
be charged against the Marine Corps appropriation and all issues to Hospital 
Corps men will be dropped from property returns on a separate Abstract of 
Clothing Issued which should be accompanied by the issue slips supporting the 
expenditure. 

(d) The provisions of this paragraph will not apply to Hospital Corps men 
ordered to duty in a hospital at a Marine Corps post in the United States. 
(C. S. of A. 25.) 



Section 11.— GRATUITOUS ISSUES AND DESTRUCTION OF 

PR0PERTY. I ^^^_^ 3 w _, : ^ 

251. Xo article of clothing will be issued gratuitously except bachelor but- 
tons, all chevrons, insignia for gun pointers, insignia for small arms firing, 
Navy course, service stripes, trouser stripes, toilet kits to recruits on first 
entering the service, special full-dress band uniforms, and such other articles 
as may from time to time be authorized in the annual price list of clothing, 
etc., such articles as may be issued to replace those destroyed to prevent con- 
tagion or through fighting fire, as provided in next paragraph, and those which 
may be issued on specific authority of the Quartermaster; authority to be ob- f 
tained in each case before the issue is made. With the exception of toilet kits, " .£ 
the above articles when issued will not be entered on the issue slip, but will be 
expended from the return by certificate of the accountable officer. Toilet kits, 

when issued to other than recruits, will be entered on the issue slip and 
charged against the man's clothing allowance. 

252. The issue gratuitously of articles of clothing necessary to replace such as 

have been destroyed to prevent contagion, or fighting fire w 7 hich threatens the v ^ 

destruction of Government property, is authorized ; but such issue, wiien made 
to replace clothing destroyed to prevent contagion, must be based upon the 
official report of the surgeon of the post or vessel, and the order of the com- 
manding officer directing the clothing to be destroyed, copies of which papers 
will be forwarded with the return as vouchers. In the case of issues made to 
replace clothing destroyed by fire, the order of the commanding officer of the 
post or vessel for the issue of such clothing, stating the circumstances under 
which the clothing was destroyed, will be filed with the return as a voucher. 

(a) An inventory of the articles should be made before destruction, under 
the supervision of an officer or noncommissioned officer, and only those articles 
actually destroyed should be replaced. 

(b) Issues of this kind are to be receipted for on a separate receipt form by 
the men to whom issues are made, but are not to be charged against their ac- 
counts. These forms should be headed " Gratuitous issues." 

253. When clothing, the property of the Government, is ordered to be de- 
stroyed for any cause, and the articles are not enumerated in the order, a board 
should be requested to make an inventory of the property. Such an inventory, 
in duplicate, duly approved, together with certified copies of the order direct- 
ing the destruction of the property, will be the officer's voucher for the ex- 
penditure of the property. 

254. Before destroying or abandoning Government property, the responsible 
officer should always see that the necessary orders are obtained. 

(53) 



54 

255. Should it become necessary to issue new clothing for use in the burial 
of a deceased marine, as in the case of a man who dies away from his proper 
command and under circumstances rendering such issue imperatively neces- 
sary, the expense of the issue will be borne by the United States, and the 
clothing will be dropped from the return of the issuing officer on the order of 
the commanding officer, which must recite the necessity for the issue. A 
certified copy of this order should accompany the return. 



Section 12.— TRANSFERS TO OTHER BRANCHES OF THE SERVICE. 

261. Except in cases of emergency, transfers of clothing will not be made to 
other branches of the service, except to the Navy for use of the Naval Academy 
Band, unless authorized by the Quartermaster. If, in emergency, transfer is 
made without his authority, the fact will immediately be reported to him, with 
a statement of all circumstances bearing on the case. 

262. Rescinded. (C. S. of A. 34.) 

263. On board ships not at navy yards, the supply officer may make requisi- 
tion on the officer commanding the marine detachment for such necessary 
articles as can be furnished. For articles not in store, requisitions should be 
made by the supply officer on the nearest depot quartermaster. 

264. No issue of clothing will be made by officers of the Marine Corps direct 
to enlisted men of the Navy, except men attached to expeditionary forces and 
when their accounts can be checked at the time of issue. 

265. When property is transferred to the Navy or other department of the 
Government, the invoicing officer will prepare eight copies of the invoice and 
receipt on the prescribed forms, the articles shown thereon to be itemized, 
and show the unit price of each item, and total of invoice. The authority for 
making the transfer, with number and date, must also be stated. The original 
and triplicate copies will be signed by the invoicing officer, the duplicate and 
quadruplicate copies may have the signature stamped or typeivritten, and the, 
quintuplicate arid sextuplicate copies tvill be unsigned; all six copies to be 
forwarded to the officer to whom the property is invoiced. The seventh and 
eighth copies will be used by the invoicing officer as tentative vouchers, and 
handled in the same manner as prescribed in paragraph 132(e), for the quintu- 
plicate and sextuplicate copies of an invoice of property to accountable officers 
of the Marine Corps. Upon receipt of the property, the receiving officer will 
insert the date same is received, sign the original and quintuplicate copies, 
have signature stamped or typewritten on the duplicate and sextuplicate 
copies, and return same to the invoicing officer, the triplicate and quadruplicate 
copies to be retained by the receiving officer. The invoicing officer tvill forward 
the original and duplicate copies of the invoice to the Quartermaster, imme- 
diately upon receipt of same from the receiving officer, these copies to be used 
as a voucher upon which to secure reimbursement for the value of the property 
transferred. " The auditor desires, in all cases, the original copy of the in- 
voice, duly signed, and in no case will make a transfer of funds upon a copy, 
unless there is evidence therewith that the original has been destroyed." The 
quintuplicate and sextuplicate copies of the invoice are used by the invoicing 
officer as vouchers to the property account replacing the tentative copies as 
described herein. (C. S. of A. 37.) 

(a) When property is received as a loan from another department of the 
Government, the receiving officer will state on the face of all receipts given 
therefor that such is the case and that no reimbursement is to be effected for 
the value thereof, and no appropriation should be mentioned. The papers 
should be itemized and authority shown, as directed in the preceding 
paragraph. 

(55) 






Section 13.— RIBBONS OF DECORATIONS, MEDALS, ETC. 1 

270. (a) An allowance, of not more than one ribbon for each decoration pre- 
sented by the United States .Government, one ribbon (with stars or crosses, 
when required) for each service medal, one commemorative expeditionary rib- 
bon (with numeral, when required), and one fourragere, is prescribed for gra- 
tuitous issue during an enlistment, if necessary, to each enlisted man entitled 
thereto, and requisitions on this basis should be submitted to the Quartermaster. 
(C. S. of A. 28.) 

(&) Ribbons, stars, crosses, numerals, and fourrageres issued in excess of 
allowance should be charged to enlisted men at invoice price. Officers requiring 
additional ribbons, fourrageres, etc., may purchase them from the Quarter- 
master's Department. (C. S. of A. 28.) 

1 C. S. of A. 28. 



(57) 



Section 19.— TRANSPORTATION OF ANIMALS. 

301. The Quartermaster's Department will transport for officers changing sta- 
tion the number of horses for which they are legally entitled to forage, and 
an attendant to accompany the horses when necessary, subject to the following 

restrictions : 

(1) That the expense to the United States shall not exceed .$100 for each 
horse transported. The entire cost of such shipment may be paid by the Quar- 
termaster's Department, but if the entire cost exceeds $100 for eaeh horse, 
including transportation of attendant; if any. the excess cost must be refunded 
to the Quartermaster by the owner. The expenses of the attendant other than 
his transportation will not be paid by the Quartermaster's Department, except 
that when an enlisted man is ordered to be such attendant there may be paid 
also commutation of rations when necessary. 

(2) That the shipment shall be made at a valuation of not to exceed *100 
per animal, unless the owner pays the cost incident to increased valuation. 

(3) That the horses are owned by the officer and are intended to be used by 
him at his new station in the public service. 

(4) The horses of deceased or retired officers, or officers ordered to their 
homes to await retirement, or of officers effecting a voluntary transfer, will not 
be transported at public expense. 

(5) When horses are purchased by officers at points other than their station 
the Quartermaster's Department will trans port them from points of purchase 
to the station of the officer, provided the officer is entitled to have and has not 
had his authorized private mounts shipped from his old to Ids new station, and 
provided, when the cost of shipment from point of purchase to new station 
exceeds the cost from the old to the new station on last change of station, the 
officer will deposit the excess cost with the shipping officer when shipment is 
made by the Quartermaster's Department 

(6) Officers ordered for extended service over the seas or to Alaska, if they 
so desire, may have their authorized mounts transported from their old stations 
to any designated point in the United Stages for safedveeping. and upon their 
return transported to their new stations in the United States. 

(7) Private mounts of officers in excess of the authorized number of mounts 
may be shipped on the same Government bill of lading with authorized mounts. 
upon deposit with the shipping officers, prior to shipment, of a sum equal to 
the commercial freight charges on the excess mount or mounts, to be ascertained 
from or through the agent of the carrier at point of shipment, and the cost of 
exchange for remittance to the officer who will settle the transportation charges. 
The excess mounts will not be shipped on Government bill of lading unless such 
deposit be first made. 

(59) 



60 

(8) Officers making application for shipment of mounts will in all cases 
specify the last change of station, referring to orders under which it was made, 
and also the number of private mounts previously transported, if any, on last 
change of station. 

302. When private mounts of officers are shipped on change of station under 
the provisions of paragraph 301, a descriptive card of each mount will accom- 
pany the invoice covering the shipment so as to enable the receiving officer 
readily to identify the animal at destination. 

303. All private mounts turned over to the Quartermaster's Department for 
transportation must be accompanied by a certificate, in duplicate, signed by the 
owner of the mounts, stating that they are authorized mounts and intended for 
use in the public service at the new station, and giving reference to the order 
for the change of station. These certificates should be attached to the memo- 
randum bill of lading. 

304. An officer stationed at a point where he is on mounted status and who 
is transferred to another station as an unmounted officer will be furnished 
transportation at public expense for his authorized mounts. 

(1) An officer on change of station from a point where he is on a dismounted 
status to a station where his duties require him to be mounted will be furnished 
transportation for his authorized mounts at public expense. 

(2) An officer who is on a dismounted status and changes station as an un- 
mounted officer but after arrival at his new station is assigned to duty which 
requires him to be mounted is not entitled to transportation at public expense of 
his private mounts from his old station. 

305. There is no authority under which the cost of building stalls in box cars 
for transportation of private mounts can be paid from public funds. If stalls 
are desired by the officers concerned, the expenses of installation must be paid 
by the officers from personal funds. 



Section 15.— ENLISTED MEN'S CLOTHING STORED FOR SAFE- 
KEEPING. 

281. When enlisted men are transferred from shore stations in the United 
States to tropical duty or with expeditionary forces, and the nature of the serv- 
ice is such that it is impracticable for the blue uniforms and other articles of 
heavy clothing to be carried and they are ordered to leave the same behind, the 
following steps will be taken for the safe-keeping of such clothing until it is 
again required : 

(a) Each man will make into one securely arranged bundle the articles to be 
stored, provided he has no sea bag or personal box. Each bundle, sea bag, or 
box will be plainly marked with the name of the owner, first name in full, with 
middle initial, if any, and the parcel tagged if necessary. Two or more men will 
not be permitted to bundle their effects into one package or box for storage. 
Men should turn in their effects to the commanding officer as above prescribed. 
A list of the names of men storing clothing, giving the nature of the parcel to 
be stored, will be prepared, and these lists, signed by the commanding officer, 
will be turned over to the post quartermaster, together with the effects. Effects 
of men received for storage will not be delivered except upon the claimant 
establishing his identity to the satisfaction of the post quartermaster. 

(b) The post quartermaster will carefully store the effects until required. A 
permanent record, in book form, will be kept by him, giving the name of each 
man and the nature of the parcel stored. Note will be made in the record when 
the effects are turned over to the man, or shipped to another station for delivery, 
as the case may be. 

(c) Commanding officers and post quartermasters will take all reasonable 
care to insure proper marking, preservation and safe-keeping of this uniform 
clothing until it is claimed. At posts where no post quartermaster is detailed, 
storage, care and delivery of this clothing, as herein directed, will devolve upon 
the commanding officer. 

(d) Where enlisted men have become separated from their effects, as outlined 
above, shipment of such effects will be made on the direct request of the com- 
manding officer at the post where the men are stationed to the commanding of- 
ficer at the post where the clothing is stored. Requests for shipment should 
include all information necessary for locating the elothing, including the desig? 
nation of the man's original company. 

(61) 



Section 16.— ARMS AND ACCOUTERMENTS. 

291. Arms and accoutennents needed at posts or by detachments on ships 
will be procured by requisition upon the nearest depot quartermaster having 
the same in charge, the requisitions to be approved by the commanding officers. 
The column entitled " Total on hand serviceable " must be filled in before the 
requisition is forwarded. 

292. Accouterments will be marked in black with the name of the man to 
whom issued, using marking machine, stencil, or stamp, the letters to be 
either three-sixteenths inch or one-quarter inch high and similar in style to 
the following sample: 

J. T. SMITH. 

Haversacks and pack carriers will be marked inside the flaps, canteen covers 
on the bottoms, and belts inside the loops. In case of reissue the first name 
will be blocked out and the new name marked immediately below. 

293. When a detachment is ordered to a vessel it will, when practicable, be 
armed and equipped at the post from which detailed, and the arms and ac- 
couterments must be in good condition. The officer or noncommissioned officer 
commanding the detachment will return duplicate receipts: to conform to the 
invoices of the articles in the hands of the detachment or delivered to him by 
the officer making the transfer, if upon inspection the number and condition 
be found correctly stated on the invoices. When time will permit, the receiving 
officer or noncommissioned officer should immediately actually count the articles 
received. He is accountable for all articles for which he receipts. 

294. Gratuitous issues of gun oil, white bianco, laundry soap (fresh- water), 
salt-water soap, russet-leather shoe polish and russet-leather cleaner will be 
made as follows : 

(a) These articles, except salt-water soap, will be obtained by quartermasters 
from the nearest depot of supplies and issued in bulk to organization com- 
manders upon requisition, and by them issued to the enlisted men of their 
organization in such quantities as may be directed by the commanding officer, 
depending upon service conditions. These articles will be used only for the 
cleaning and preservation of Government property. Government equipment 
will be washed only when absolutely necessary, and then by direction of the 
organization commander. 

(&) Salt-water soap may be obtained upon invoices from naval supply officers 
and will be issued only on expeditionary duty while on board ship or while 
ashore where fresh water is not obtainable. The quantity issued to individual 
men will be governed by the commanding marine officer. Under no circum- 
stances will* Government equipment be washed with salt-water soap. 

295. A complete record will be kept at all depots, posts, and on board ships, 
of the serial numbers of rifles, revolvers, pistols, rapid-fire guns, gun mounts, 
carriages, field pieces, radio sets, shotguns, etc., in use and in store. When 
such articles, except rifles, revolvers, pistols, and shotguns, are transferred, the 
numbers will be stated on invoices and receipts. 

(63) 



64 

296. Blanket bags, haversacks, canteens, intrenching tools, and woven car- 
tridge belts may be kept in the storeroom on board ship, and put in the hands 
of the men when occasion requires. The money value of equipment will not 
be charged against the pay accounts of the men unless lost or destroyed by 
their fault or neglect, in which case action will be taken in accordance with 
the provisions of paragraph 79. 

297. When there is a change of flagships of the same fleet, the articles author- 
ized for flagships only, such as buff and khaki color slings, battalion flags, 
storm flags and halliards, field telephone and heliograph outfits, sterilizers and 
carpenter tools, will, when practicable, be transferred to the new flagship. 

298. All small-arms ammunition supplied by the Navy to marine detachments 
on board ship will be charged to Marine Corps appropriations; transfer in- 
voices for such ammunition, covering transfer of appropriations, should be 
receipted by the marine officer to whom the ammunition is issued, as follows: 
"Keceived __ (date) for transfer of appropriations." All ammunition re- 
ceived in this manner should be taken up and accounted for on the Marine 
Corps property return. ( See par. 265. ) 

299. Empty cartridge cases, rifle, calibers .30 and .22, empty cartridge cases, 
pistol and revolver, calibers .45 and .22, and brass clips pertaining to ammuni- 
tion, accruing from target practice in the Marine Corps, will be carefully pre- 
served and disposed of as directed by the Quartermaster, United States Marine 
Corps, from time to time. When empty cartridge cases are packed for ship- 
ment, they will be carefully inspected by an officer, in order to guard against 
live cartridges being packed with empty cartridge cases. A certificate of 
inspection accomplished by the inspecting officer will invariably be packed 
in each box in which cartridge cases are shipped. The decapping and cleaning 
of empty cartridge cases are no longer required. 

(a) The above-mentioned articles accruing from target practice in Carib- 
bean waters will be shipped by Government transportation to the Depot Quar- 
termaster, Marine Corps, Hampton Roads, Va. ; from Pearl Harbor, T. H., and 
Guam, M., by Government transportation to the Depot Quartermaster, Marine 
Corps, San Francisco, Calif. ; and from the Philippine Islands and Peking, 
China, to the Depot Quartermaster, Marine Corps, Cavite, P. I., for shipment by 
Government transportation to the Depot Quartermaster, Marine Corps, San 
Francisco, Calif. 



64 

295. A complete record will be kept at all depots, posts, and on board ships, 
of the serial numbers of rifles, revolvers, pistols, rapid-fire guns, gun mounts, 
carriages, field pieces, radio sets, shotguns, etc., in use and in store. When 
such articles, except rifles, revolvers, pistols, and shotguns are transferred, the 
numbers will be stated on invoices and receipts. 

296. Blanket bags, haversacks, canteens, intrenching tools, and woven cart- 
ridge belts may be kept in the storeroom on board ship, and put in the hands 
of the men when occasion requires. The money value of equipment will not 
be charged against the pay accounts of the men unless lost or destroyed by 
their fault or neglect, in which case action will be taken in accordance with 
the provisions of paragraph 79. (C. S. of A. 9.) 

297. When there is a change of flagships of the same fleet, the articles author- 
ized for flagships only, such as buff and khaki, color slings, battalion flags, 
storm flags and halliards, field telephone and heliograph outfits, sterilizers and 
carpenter tools, will, when practicable, be transferred to the new flagship. 

298. All small-arms ammunition, supplied by the Navy to marine detach- 
ments on board ship, will be charged to Marine Corps appropriations ; transfer 
invoices for such ammunition, covering transfer of appropriations, should be 
receipted by the marine officer to whom the ammunition is issued as follows: 

Received (date) for transfer of appropriations." All ammunition re- 
ceived in this manner should be taken up and accounted for on the Marine Corps 
property return. (See par. 265.) 

299. Empty cartridge cases, rifle, calibers .30 and .22, empty cartridge cases, 
pistol and revolver, calibers .45 and .22, and brass clips pertaining to ammuni- 
tion, accruing from target practice in the Marine Corps, will be carefully pre- 
served and disposed of as directed by the Quartermaster, United States Marine 
Corps, from time to time. When empty cartridge cases are packed for ship- 
ment, they will be carefully inspected by an officer, in order to guard against 
live cartridges being packed with empty cartridge cases. A certificate of 
inspection accomplished by the inspecting officer will invariably be packed 
in each box in which cartridge cases are shipped. TEE DECAPPING AND 
CLEANING OF EMPTY CARTRIDGE CASES ARE NO LONGER REQUIRED. 
(C. S. of A. 15.) 

(a) The above-mentioned articles accruing from target practice in Carib- 
bean waters will be shipped by Government transportation to the Depot Quar- 
termaster, Marine Corps, Charleston, S. C; from Pearl Harbor, T. H., and 
Suam, M. y by Government transportation to the Depot Quartermaster, Marine 
Corps, San Francisco, Calif.; and from the Philippine Islands and Peking, 
China, to the Depot Quartermaster, Marine Corps, Cavite, P. I., for shipment by 
Government transportation to the Depot Quartermaster, Marine Corps t San 
Francisco, Calif, (C. S. of A. 15.) 



65 

300. Rescinded. (C. S. of A. 9.) 

301. Depot quartermasters in the United States will render a weekly state- 
ment of the arms, accouterments, etc.. on hand to the Quartermaster. Those 
outside of the continental limits of the United States will render this statement 
monthly. In making requisitions for articles additional to those on hand, officers 
will state in the column provided for the purpose the number of such articles 
actually on hand and serviceable. (C. S. of A. 1.) 

302. Each enlisted man will be issued one clothing bag, to be retained in his 
possession until discharged. Clothing bags will remain the property of the Gov- 
ernment and will be issued and accounted for in the same manner as prescribed 
for infantry equipment in paragraphs 303, 304, 305, 306, and 307, excepting that 
they will be shown on separate receipt slips, similar in size and form to Form 
N. M. C. 782-QM. The receipts must show whether the bag is " new " or " serv- 
iceable " when issued. Clothing bags will be marked with the name of the man 
to whom issued, on the tag stitched to the bag, and will not be otherwise marked 
or mutilated. When turned in they will be sterilized before reissue. Used 
clothing bags needing and warranting repairs should be shipped to the nearest 
depot of supplies when it is impracticable to make such repairs at the post, 
ship, or station. Those that become worn out before the discharge of the men 
to whom issued should be exchanged and brought before a board of survey in 
the same manner as other Government property. (C. S. of A. 11.) 

303. The following equipment will be issued to enlisted men and will be 
retained in their possession until discharged: / /•/ v? eJ:— 16 

(flO^Rifie, United States, caliber .30. 

Bayonet for. 

Brush and thong for. 

Case, oiler and thong, for. 

Cover, front-sight, for. 

Scabbard, bayonet, for. 

Sling for. 
(&) One infantry equipment, complete, consisting of the following: 

1 belt, cartridge, rifle, model 1910. 

1 canteen, model 1910. 

1 can, bacon. 

1 can, condiment. 

1 can, meat. 

1 carrier, pack. 

1 cover, canteen. 

1 cup, canteen. 

1 fork, haversack. 

1 haversack. 

1 knife, haversack. 

1 package, first-aid. 

1 poncho. 

1 pouch, first-aid. 

1 pouch, meat can ( haversack * 

1 spoon, haversack. 

162167—20 



66 

First sergeants, gunnery sergeants, and field musicians will have perma- 
nently issued to them only the equipment enumerated under subparagraph (b) 
and the belt, pistol, model 1912, will be substituted for cartridge belt, rifle, 
model 1910. The above equipment will not be permanently issued to members of 
the Marine Band, nor will it be issued to men detailed for duty at Headquarters 
Marine Corps or at staff offices. (G. S. of A. 11.) 

304. When equipment is issued, receipt of the man to whom issued will be 
obtained in quadruplicate on Form N. M. C. 782-QM. The original and dupli- 
cate copies will be pasted in the man's service-record book; the triplicate will 
be given a voucher number^ and forwarded to the Quartermaster as a voucher 
to the property account of the issuing officer or noncommissioned officer, and 
the quadruplicate filed with the retained vouchers to his property account, 
credit to be taken for the property in the same manner as in the case of prop- 
erty invoiced and transferred to another officer or noncommissioned officer of 
the Marine Corps. (C. S. of A. 9.) 

305. Issues of equipment, when several are made at one time, should be 
abstracted, using the receipts therefor, Form N. M. C. 782-QM, as subvouchers 
to the abstract. Issues of equipment receipted for by sergeants major, quar- 
termaster sergeants, first sergeants, gunnery sergeants, and field musicians 
will be abstracted separately. Abstracts will be given their proper voucher 
number to the property account. (C. S. of A. 9.) 

306. When equipment has been receipted for on Form N. M. C. 782-QM, no 
change therein will be made when articles are found to be short, but like 
articles will be issued to replace same and the account of the man checked 
therefor. If it be impracticable to issue at one time the complete outfit of 
equipment listed on Form N. M. C. 782-QM, the name of each article not so 
issued will be stricken from such form and initialed by the accountable officer. 
Each article of equipment subsequently issued will be added to the form and 
initialed by the man to whom issued. Articles thus added will be expended 
from the property account by certificate. (C. S. of A. 9 and 21.) 

307. When a man is to be discharged, or for any other reason is required to 
turn in his equipment, the original and duplicate copies of Form N. M. O. 
782-QM will be detached from his service-record book and turned over by his 
commanding officer, together with the property, to the accountable officer. The 
original copy will be accomplished, both original and duplicate copies given 
the proper voucher number, after which the original will be forwarded to the 
Quartermaster as a voucher to the propety account of the accountable office, 
and the duplicate retained in his files. Property received in this manner should 
be taken up and accounted for in the same manner as property invoiced and 
received from another officer or noncommissioned officer of the Marine Corps. 
When a man dies or deserts, it will be the duty of his immediate commanding 
officer to see that his equipment is turned over to the accountable officer, who 
will take same up on his property account as provided herein. (C. S. of A. 9.) 

308. Men transferred from ships outside the continental limits of the United 
States and foreign shore stations to naval hospitals in the United States, upon 
report of medical survey, and men transferred to the Naval Hospital, Fort 
kyons, Colo., the Army and Navy General Hospital, Hot Springs, Ark., and to 



66a 

St. Elizabeth's Hospital, Washington, D. C, and men transferred to recruiting 
duty or to duty at Headquarters Marine Corps, or at staff offices, or depots, 
will be required to turn in the equipment at time of transfer, to the accountable 
officer, who will take same up on his property account as provided in paragraph 
307. (C. S. of A. 12.) 

309. In case a man is transferred from a ship within the continental limits 
of the United States to a naval hospital, his equipment will be turned in to the 
accountable officer, who will take it up on his property account as provided in 
paragraph 307, and then invoice and forward the same to the post quarter- 
master at the station to which the man's staff returns are forwarded, the 
invoice being indorsed with the man's name so that the equipment may be 
reissued to him on reporting for duty after being discharged from the hospital. 
(C. S. of A. 9.) • 

310. Upon the transfer of an enlisted man to a hospital when his staff returns 
are retained at the post or station from which transferred, it will be the duty 
of his immediate commanding officer to detach the Forms N. M. C. 782-QM 
from his service-record book and turn them over, together with his equipment, 
to the accountable officer, who will mark the equipment and keep it in store 
pending the man's discharge from the hospital, when it will be returned to him 
and the Forms N. M. C. 782-QM repasted in the man's service-record book. 
Where the transfer to a hospital involves a transfer of the man's staff returns 
the procedure outlined in paragraph 309 will apply. (C. S. of A. 9.) 



Section 17.— NAVAL ORDNANCE. 

311. All ordnance, material, and equipment purchased from the appropriation 
* Ordnance and Ordnance Stores, Navy/' or issued by the United States Navy, 
for use of the Marine Corps, will be taken up on the Marine Corps property 
return and accounted for in the same manner as Marine Corps property. 
(C. S. of A. 11.) 

312. When guns, gun mounts, gun carriages, gun sights, machine guns and 
rifles, mines, torpedoes, powder, projectiles, mine and torpedo charges, boats, 
motor vehicles, engines, radio sets, range finders, telescopes, field glasses or 
binoculars, compasses, and similar articles are transferred, the serial number, 
model, mark or type, index (in the case of ammunition and mine and torpedo 
charges), unit cost, and date of purchase (if known), and any other informa- 
tion necessary to identify the article will be entered on the invoice and 
receipt. This information will also be entered on reports of survey on property 
of this class and on requisitions for spare parts. (See par. 567.) When 
property of this kind is received and the description called for in this para- 
graph does not appear on the invoice or bill the receiving officer will have it 
entered thereon. A complete record showing the above-mentioned data will be 
kept at all posts and stations where property of this kind is on hand or in use. 
(C. S. of A. 11.) 

313. In case the ordnance allowance lists do not accord with the material 
furnished the station, the Bureau of Ordnance should be notified concerning 
the discrepancies. 

314. When spare parts, etc., are required for use in connection with Navy 
guns, etc., a requisition, Form S. & A. 76, should be submitted to the Bureau of 
Ordnance, and forwarded through the designated supply yard for the purpose 
of having the supply officer indicate thereon whether the supplies required ax*e 
on hand in stock available for issue. The number of copies of Form S. & A. 76 
which should be forwarded are one white, four blue, and one yellow; an 
additional blue copy should be made and retained for the files of the officer 
submitting the requisition. The nomenclature in the ordnance allowance lists 
will be used, and drawing and piece numbers quoted. The same procedure 
will be followed when any other material referred to in paragraph 311 is 
required. All requisitions for articles not included in allowance lists, or 
which are in excess of the yearly allowance, will be designated " in excess " 
and will be forwarded to the Bureau of Ordnance via the Major General Com- 
mandant. Ordnance requisition blanks may be obtained from the nearest 
supply officer. (C. S. of A. 11.) 

315. Surveys on Navy property will be held in the same manner as those on 
Marine Corps property, and the same forms will be used, but in its recom- 
mendations regarding the disposition of ordnance, boats, and other articles 
which by their character can be readily identified as Navy property, the board 
will be guided, so far as possible, by Navy Regulations on the subject. As soon 
as a survey has been approved by the convening authority, if it includes material 
listed in the allowance book, a requisition to replace this material should be 
submitted without delay, notation being made on such requisition of the date of 
survey. (C. S. of A. 11.) 

(67) 



68 

316. To facilitate accounting for ordnance material the Bureau of Ordnance 
issues the following forms : 

(a) No. 39. Gun card : List of guns on hand. To be forwarded to the Bureau 
of Ordnance annually, July 1, or when changes occur. 

(&) No. 40. Mount card: List of gun mounts on hand. To be forwarded to 
the Bureau of Ordnance annually, July 1, or when changes occur. 

(c) No. 41 and £la. Powder card: To be made in triplicate annually, July 1, 
or when changes occur. The original to be forwarded to the Bureau of Ord- 
nance and one copy to be forwarded to the Quartermaster. 

(d) No. 42 and J/2a. Projectiles and ammunition card: To be made in tripli- 
cate annually, July 1, or when changes occur. The original to be forwarded to 
the Bureau of Ordnance and one copy to be forwarded to the Quartermaster. 

(e) No. 50. Wrecking charge card: To be forwarded to the Bureau of Ord- 
nance annually, July 1, or when changes occur. 

(f) No. 51a and 51b. Fire-control card: To be forwarded to the Bureau of 
Ordnance annually, July 1, or when changes occur. 

(g) No. 67 and 67a. Smokeless powder test cards: Heat surveillance, and 
violet paper test. To be made in triplicate semiannually, or when occasion arises, 
in accordance with Navy Regulations. The original to be forwarded to the 
Bureau of Ordnance and one copy to the Quartermaster. Not required to be 
submitted monthly, unless tests show below 60 days, when such cards will be 
rendered in accordance with Navy Regulations. 

(h) No. 70 {revised). Ordnance equipment card: To be made in triplicate 
annually, July 1, or when changes occur. The original to be forwarded to the 
Bureau of Ordnance and one copy to the Quartermaster. 

(i) No. 70a and 70b. Ammunition expended during fiscal year card: To be 
made in triplicate annually, July 1. The original to be forwarded to the Bureau 
of Ordnance and one copy to the Quartermaster. 

(j) No. 157. List of ordnance material replaced: Annually, July 1, in dupli- 
cate, to Bureau of Ordnance direct and one copy to the Quartermaster. 

(Jc) No. 159. Report of confidential publications: To be forwarded to the 
Bureau of Ordnance annually, January 1. 

(0 Full instructions concerning the methods of filling in these cards are 
printed on the back of each card. If these cards can not be obtained from the 
nearest supply officer, they may be obtained upon requisition to the Bureau of 
Ordnance. Forms 70, 70a, 70b, 157 and 159 are required in addition to the Navy 
ordnance forms now being submitted to the Department. (C. S. of A. 25.) 

317. When Navy ordnance is received, cards in triplicate will immediately 
be prepared for each class of articles of ordnance, one copy to be retained and 
two copies forwarded to the Bureau of Ordnance, except Forms Jfi, Ifla, I}2, 42a, 
67, 67a, 70, 70a, 70b and 157, which will be prepared as indicated in the fore- 
going paragraph. When material is transferred, a card for such material 
transferred will be forwarded therewith. (C. S. of A. 25.) 



Section 18.— BOARDS OF SURVEY. 



z£ // 



321. At shore stations where damage or deficiency is discovered in Govern- 
ment property belonging to the Marine Corps, in use or in store, arising from 
any cause, a board of survey will be requested by the accountable officer. Obso- 
lete property will be surveyed as soon as possible. All kinds of property, except 
furniture and subsistence stores, "mrt-mvlnnnrn "itnr r s holftn i in™ tn thr TTnitarl 
GUlcs Nd¥j', may appear on the same request and report of board of survey. 

322. In order to relieve an officer from liability, or to determine responsibility 
on account of Government property that has become damaged, it must, before 
being disposed of by sale or turned in for repairs, be examined by a board of . 
survey. ^^J^^l/^^^i^' <S^t^a^~ : 3L*Z& '^^^^o ^ gjf J^ ^ 

323. Boards of survey ou\ shore are ordered by the Major General Com- — ' 
mandant, brigade commanders, commanding officers of Marine Corps posts, com- 

- mandant of tho station for depot of snpplio c » Cavite, P. j b, and commanding 
officers of expeditionary forces. At Marine Corps posts where there is no com- 
niisioned marine officer, or where the commanding marine officer is the ac- 
countable officer, such boards should be ordered by the commandant of the sta- 
tion or, where there is no commandant, by the senior officer present. They will 
be composed of from one to three commissioned officers, depending upon the value 
of the articles to be surveyed or the importance of the questions involved. Offi- 
cers who are interested in or responsible for the property will not be detailed as 
members of a board. In case the property in question has been previously 
acted upon by a board of survey, the officer asking for the board will so state 
and, if possible, attach a copy of the report of the previous board. 

324. All applications for surveys upon articles belonging to the Marine Corps 
on board ship must be made by the officer having charge of the same to the 
commanding officer of the ship, who is authorized to appoint the board. 

325. A board of survey must fully investigate all matters submitted to it. It 
will call for all evidence obtainable and will not limit its inquiries to proof s or 
statements presented by parties in interest. It will rigidly scrutinize the 
evidence, especially in cases of alleged theft or embezzlement, and will not rec- 
ommend the relief of officers or enlisted men from responsibility unless fuily 
satisfied that those charged with the care of the property have performed their 
whole duty in regard to it. 

326. Reports of boards of survey should be clearly and definitely written 
out, each article brought before it being referred to in detail, and the cause and 
origin of the damage of deficiency, if any, and the reason for the property being 
recommended for sale, or otherwise disposed of, should be clearly and plainly 
stated. 

(69) 



70 

327. The following terms and phrases shall be used in reports of boards of 
survey : 



Condition. 



Serviceable . 



Needing and warranting repairs 

Unserviceable for original purpose, serv- 
iceable for Government use (stating it). 

Obsolete 



Recommendation. 



Unserviceable in present form or in part. . 

In excess of Government requirements. .. 
Unserviceable for Government use 

Totally unserviceable 



To oe turned in to store for issue. 

To be turned in to store for issue at reduced cost, stating same. 

To be retained or for use. 

To be repaired, stating probable cost. 

For use as may be required. 

/To be sold. 

\To be issued for use for (any purpose, stating it). 

Ifot n?<w<Sa} For unserviceable parts, i f of no commercial value. 
(Use lor any nurpose (stating it)— for serviceable parts. 
/To be sold. * 

\To be transferred to some other station. 
To be sold. 

{To the dump j 
To be destroyed — burned, buried, >If of no commercial value, 
thrown overboard. J 

Miscellaneous recommendations. 

To be transferred to some other station for (stating purpose). 

To be used for repairs to other articles. 

To be replaced at an estimated cost of (stating it). 



328. When Government property, of whatever kind, is condemned by a board 
of survey and found to be totally unserviceable, the recommendation should be 
made that it be disposed of at public auction, unless it is of absolutely no money 
value, in which event the board should recommend that it be destroyed or other- 
wise disposed of, and a notation made on the survey that the articles have no 
money value. 

329. When an article condemned, and its disposition provided for, is to be 
replaced, the recommendation of the board should include that statement, to- 
gether with an estimate of cost. 

330. Whenever, in the opinion of a board of survey, a national flag, silken 
or bunting color, has become totally unserviceable and can not be repaired, the 
recommendation should be that it be retained for repairs to other flags, or 
destroyed by burning. A national color should never be sold at auction or used 
for cleaning purposes. 

331. Boards of survey will not recommend that any clothing condemned as 
"unfit for issue " be turned in to a depot quartermaster. Other property which 
may, by repairs, be made serviceable again should be turned in to a depot for 
that purpose, if repairs can not be made at the post. 

332. A board of survey should never recommend that a rifle be sold or con- 
signed " to the dump." Complete spare parts for repairs are furnished by the 
Quartermaster's Department and should be obtained and kept in store for the 
purpose, and if not available, the rifle should be turned in to a depot quarter- 
master for the repairs required. 

333. When, in the opinion of a board of survey, clothing but slightly damaged 
can be more advantageously disposed of by issuing it at a reduced price than 
at a sale at public auction, the board may so recommend, at the same time estab- 
lishing the prices to be charged for the articles, according to the extent of the 



71 

damage. Issues of this kind are to be receipted for by the men to whom such issue 
are made, and charged to their clothing account. 

(a) When clothing is issued in conformity with the above paragraph, the following 
notation shall be made on the issue slip: "Reduced, B. S. (and give date of the sur- 
vey)," viz: Reduced, B. S., 10-3-15. 

334. Crockery and glassware lost, destroyed, or rendered unserviceable through 
causes other than carelessness, the value of which does not exceed the prescribed 
allowance per quarter of the total money value of the allowance of such articles for 
the average strength of the command during the quarter, or fractional part thereof, 
may be expended from the returns on the certificate of the accountable officer, ap- 
proved by the commanding officer, that the loss, destruction, etc., occurred in actual 
service. This certificate must show the average strength for the period covered and 
accompany the return as a voucher. The allowance for loss or breakage is on the total 
money value of the articles rather than on the percentage of each article, which allow- 
ance will not be considered as cumulative, but must be expended only during each 
accounting period in which such loss occurs. A board of survey can not recommend 
disposal of another amount in excess of this prescribed allowance during the same 
accounting period unless it is clearly shown that the breakage was due to an accident, 
in which casa the report should be accompanied by the affidavits of one or more per- 
sons cognizant of the facts or by certificate of a commissioned officer, or unless it is 
clearly shown that the crockery surveyed is cracked or chipped so as to render it in- 
sanitary, in which case the report should be accompanied by a certificate of a medical 
officer to that effect. Whenever crockery is surveyed it must be stated in the report 
of the board that same is in excess of the prescribed allowances for breakage. Dropping 
articles, including crockery and glassware, from the returns as soon as issued to the 
troops is unauthorized. 

335. When articles are lost or destroyed and can not be produced for the action 
of the board, the latter shall diligently inquire into the reasons therefor and report 
the result on the face of the survey, fixing the responsibility when possible. The 
board may, if it so desires, require affidavits of enlisted men or certificates of officers 
cognizant of the facts, and when required they shall accompany the report of the 
board. 

(a) When affidavits or certificates are required in connection with any loss of the 
above nature, they may be made before a commissioned officer or civil magistrate 
competent to administer oaths. 

336. The proceedings of a board of survey will be prepared in triplicate and signed 
by each member who concurs in the findings. Should a member not concur, he will 
submit a signed minority report, to be embodied in the record immediately after the 
majority report. Except as hereinafter provided, the proceedings will then be sub- 
mitted to the convening authority, who will forward same, in triplicate, with such 
comment or expression as he may desire to offer, to the Quartermaster, to the desig- 
nated reviewing authority on remote stations, or through the brigade quartermaster 
to the brigade commander on expeditionary service, for final action. Upon receipt 
of the proceedings of boards of survey by officers empowered to take final action on 
same, such officers are not authorized to disregard the findings of boards in so far as 
pertain to responsibility for property lost or damaged, but such officers are empowered 
to direct the disposition to be made of property surveyed where it is deemed to the 
best interests of the Government to make other disposition than that recommended. 



72 

In cases where the findings can not be approved, owing to nonconformity with law, 
regulations, or any other reasons, the report will be returned to the board for recon- 
sideration, pointing out the matter of difference and, should the report be adhered to, 
the officers empowered to take final action can then disapprove the report of the 
board, thereby nullifying the proceedings. In such cases, the appointment of an 
additional board, or boards, is permissible, to which board, or boards, should be sub- 
mitted the original report of the board which was disapproved. (C. S. of A. 38.) 

(a) When surveys are ordered by the Major General Commandant, the report of 
the board, in triplicate, will be forwarded direct to the Quartermaster for final action. 
(C. S. of A. 38.) 

337. Upon approval by the Quartermaster, two copies of the report will be returned 
to the officer accountable for the property. The original, after the recommendations 
of the board have been carried out, will be accomplished at the bottom to show this 
action and then forwarded to the Quartermaster as a voucher to the property account. 
It is the intent of the preceding sentence to positively insure that each and every 
recommendation, should there be more than one, made by the board of survey, is 
carried into effect before the original is forwarded as a voucher to the property account. 
Upon approval by a designated reviewing officer who is empowered to act upon remote 
stations, other than a brigade commander on expeditionary service, the approving officer 
will forward one copy to the Quartermaster, Headquarters U. S. Marine Corps, Washing- 
ton, D. C.j and return the original and one copy of the proceedings to the accountable 
officer, who will, after disposing of the property as recommended and after carrying 
into effect any other approved recommendation of the board, accomplish the form 
at the bottom of the report in the manner outlined above and forwarded the original 
to the Quartermaster as a voucher to the property account. ' (C. S. of A. 38.) 

(a) When surveys are ordered by a brigade commander on expeditionary service, the 
report of the board will be forwarded, in triplicate, to the brigade quartermaster, who will 
indorse thereon his recommendation and forward the report, in duplicate, to the brigade 
commander for final action. Upon approval by the brigade commander the original and 
one copy of the proceedings will be returned to the accountable officer, who will, after dis- 
posing of the property as recommended, and after carrying into effect any other approved 
recommendation of the board, accomplish the form at the bottom of the report in the manner 
outlined above and forward the original to the Quartermaster, through the brigade quar- 
termaster, as a voucher to the property account. The brigade quartermaster, before for- 
warding the original to the Quartermaster, will verify such original with a copy retained 
by him and cause note to be made on such original that the verification mentioned above 
has been made. (C. S. of A. 38.) 

338. On board ships, except the Atlantic and Pacific Fleets, and at remote stations 
the convening authority will act as the approving authority. 

339. The Quartermaster or officer empowered to act on remote stations, upon 
receipt of report of a board of survey, will give such directions, subject to the pro- 
visions of paragraph 336, for the final disposition of the surveyed property as the case 
may require, and no officer should drop such property from his return until he receives 
notice of the action taken. But on vessels at a distance, or at post, outside of the 
continental limits of the United States which are not in a brigade, when the total 
amount involved, figuring condemned articles at invoice prices, does not exceed 



72a 

$500, and when articles surveyed are found to be totally unserviceable, of no value, 
and occupy needed space, or require, by reason of their insanitary condition, imme- 
diate disposition, such as being thrown overboard, burned, or buried, or in cases of 
loss or damage to public property, if the responsibility or pecuniary liability therefor 
has been fixed, the recommendations of boards of survey to such effect may be carried 
out by the officer or noncommissioned officer in charge of the property upon the 
approval of the officer ordering the board, in which case a copy of the report of the 
board of survey will be filed as a voucher to the return from which the articles are 
expended. The officer requesting the board will certify on the face of the survey 
that the articles have been so disposed of. This shall also apply to damaged prop- 
erty, including clothing, the sale of which or its issue at reduced prices is recom- 
mended. 

3-10. In case a board of survey holds an officer or enlisted man pecuniarily respon- 
sible for loss to the Government, an extract from the report will be referred by the 
convening authority to the officer or enlisted man concerned for a statement as to his 
responsibility. In case the officer or enlisted man held responsible acknowledges 
the responsibility, the report and statement will be forwarded to the approving 
authority. If the approving authority holds the officer or enlisted man responsible 
the report should be approved, the officer or enlisted man held responsible notified 
to that effect, one copy of the report returned to the accountable officer, and the 
original report, with all papers pertaining thereto, forwarded to the Quartermaster. 



(73) 

, „,)>m i . ,. i. 1 i n l.liu Uliimi iii lwl^u iifflnuii ^ u mHtwr mii ii iiiiil . . m|, ,.| | j j,], n , ]] p n , pp r « j pp r 

tefflkg thereto, fur w a ffl ect to T he Quoptepnioiatcrr . Q v , / 

(a) In case the officer or enlisted man held responsible disclaims the responsi- 
bility, the convening authority will forward the report, with all papers pertaining 
thereto, to the approving authority. If the approving authority holds the officer 
or enlisted man responsible, the report should be approved, one copy returned to 
the accountable officer, and the original, together with all papers pertaining thereto, 
forwarded via the Quartermaster to the Major General Commandant for final action 
on that part of the report pretaining to the responsibility of the officer or enlisted 
man. 

341. In case of any loss to the Government accruing by the fault of an officer for 
which he is held responsible by a board of survey, and the money value of the loss 
is not collected or cheeked against his pay accounts, to be covered in to the Treasury 
in the usual manner, the Quartermaster will prepare the necessary certificate in the 
case and forward the same to the Auditor for the Navy Department for settlement. 
(28 Stat., 47; 2 Compt., 267.) (See Appendix, p. 231.) 

342. Condemned clothing may be issued to general court-martial prisoners in the 
island possessions in the discretion of boards of survey, if the naval prison uni- 
form is not on hand. 

343. Drumheads, drumsticks, drum keys, drum snares, spare parts for rifles, 
revolvers, and pistols, brushes of all kinds, paints, oils, window glass, sash cords, 
ax, pickax, and hatchet helves, lime, tent pins, brooms, mops, mop handles, all 
materials for repairs, and ammunition expended under proper authority, are the 
only articles which should be expended without a survey, and then only on the ac- 
countable officer's certificate, approved by the commanding officer, that they have 
been used for public purposes or worn out in public service. All other articles 
must be acted on by a board of survey when no longer fit for use. 

344. Ammunition will be expended inaction, in defense of life or public property, 
in target practice, military exercises, in the preliminary instruction of enlisted men, 
in hunting, in carrying out the prescribed duties of sentinels, and for authorized 
lalutes. The officer's certificate as to the necessity for all expenditures of ammu- 
nition, duly approved by the commanding officer, must accompany the voucher. 
Ammunition expended by a soldier without orders, or not in the line of duty, or 
which may be damaged or lost through his neglect, will be charged to him. 

345. At shore stations the oldest ammunition on hand will be used in preliminary 
practice and collective fire and. if found to be fairly accurate, in the record practice 
at the shorter ranges. If such oldest ammunition be found sufficiently accurate, it 
shall be used in record practice at the longer ranges; otherwise, ammunition of 
more recent manufacture, if available, will be used for record firing at the longer 
ranges. 

346. When property, except articles expendable by certificate, becomes unfit for 
Government use at a recruiting office where only one officer is on duty, a list of 
such property, wherein will be set forth the condition of the property, and statement 
whether same has any commercial value, cause of condition, etc., will be submitted 
to the Quartermaster, who will issue appropriate instructions as to the disposition 
to be made of the property. 



(74) 

347, The approval of a report of board of survey by the Quartermaster or other 
officer empowered to take final action thereon, when such report recommends repairs, 
alterations, improvements or replacements involving an expenditure of funds, does 
not constitute an authorization of the expenditure and no such expenditure will be 
made prior to the approval of an open purchase requisition covering it. 

(C. S. of A. 11.) 



Section 19.— FORAGE AND HORSES OF MOUNTED OFFICERS. 

351. The forage ration for a horse is 14 pounds of hay and 12 pounds of 
oats, corn, or barley, and 3& pounds of straw (or hay) for bedding; for a horse 
of the heavy draft type weighing 1,300 pounds or over, 17 pounds of hay and 
14 pounds of oats, corn, or barley, and 3£ pounds of straw (or hay) for bedding; 
for a mule, 14 pounds of hay and 9 pounds of oats, corn, or barley, and 3i 
pounds of straw (or hay) for bedding. To each animal 3 pounds of bran may 
be issued in lieu of that quantity of grain. 

(a) The commanding officer may in his discretion vary the proportions of 
the components of the ration (1 pound of grain, 1£ pounds of hay, and 2 pounds 
of straw being taken as equivalents), and in the field may substitute other 
recognized articles of forage obtained locally, the variation or the substitution 
not to exceed the money value of the components of the ration at the contract 
rates in effect at the time of change. 

352. In special cases of hard service or exposure the commanding officer 
may authorize the grain ration to be increased, not to exceed 3 pounds. 

353. Where grazing is practicable, or when little labor is required, com- 
manding officers will order a judicious reduction of the forage ration. 

354. The salt ration for horses and mules is 2 ounces per week, which may 
be increased to 12 ounces per month when so much is considered necessary by 
the commanding officer. The quantities of salt and vinegar necessary for the 
private mounts authorized and kept for official use by officers required to be 
mounted will be noted on the regular requisitions for forage and straw, and 
issue will be made by the Quartermaster's Department accordingly. 

355. Monthly forage requisitions need not be submitted for forage for 
public animals. Post quartermasters ' will procure forage for public animals 
from the local contractor in quantities as required, due caution to be taken 
to avoid surplus and consequent loss from deterioration. Forage will be issued 
to public animals as required in accordance with forage allowance. All forage 
received will be taken up on the return, and forage issued will be expended on 
the certificate of the issuing officer. 

356. Forage is furnished to the authorized allowance of horses of mounted 
officers actually owned and kept by them in the performance of their official 
duties, either when on duty in the field or at a military post or station. Requi- 
sitions will be submitted monthly upon the Quartermaster, depot quarter- 
masters, or post quartermasters, as may be most convenient, for forage required 
for the authorized private horses of officers, which forage when received from 
contractors for issue to private horses will be accounted for on the return, 
filing a signed " Forage requisition for private horses " with the return con- 
cerned as a voucher to support the expenditure. A signed copy of such requisi- 
tion will also be filed with the return when forage is issued from the supply 

(75) 



76 

on hand for use of private horses. Forage in kind will be issued only during 
the month when due. A major general or brigadier general is allowed three 
mounts; other mounted officers two mounts. If any mounted officer should 
not own the full number of suitable serviceable mounts allowed, the number of 
forage rations furnished to him will be reduced accordingly. 

357. An officer serving as military or naval attache abroad, if mounted, will 
be allowed forage if horses are actually kept. 

358. An officer shall not sell, nor allow to be sold, the forage issued for his 
own or the public animals under his charge ; nor shall he use, dispose of, or per- 
mit to be used or disposed of, such forage, or any portion thereof, except for the 
purpose for which it was issued. Forage issued for a particular period and 
hot consumed during the period will be taken up and properly accounted for. 

359. An officer may purchase forage for two horses kept for his own use, 
for which he will be charged cost, including transportation. This privilege 
may be extended to retired officers, provided such sales are limited to depots 
or stations at which contracts for supply of forage are made and deliveries 
under said contracts are in sufficient quantities to warrant the sales without 
detriment to the service, but no contracts shall be made for the sole purpose 
of procuring forage for sale to retired officers. 

360. Forage allowance continues at an officer's regular post of duty when 
he is on leave of absence or when he is on duty the nature of which necessi- 
tates temporary separation from his mounts. 

361. In the field such quantity of straw or hay for the bedding of troops 
is authorized as the commanding officer, after advising with the medical officer 
of the command, may deem necessary to preserve the health of the troops. 

362. Grain, hay, and straw when received will be carefully weighed and 
inspected as to quality. Every officer accountable for forage and straw, at 
the end of each accounting period, and also when transferring to a successor, 
will verify by actual weight or measurements the quantities on hand. In case 
of transfer, the verification will be made in the presence of the receiving officer. 

363. Mounted officers will not use public horses and at the same time draw 
forage for those they own except while on foreign service in countries from 
which horses are not allowed to enter the United States; nor will they use 
public animals except as authorized by regulations. Should circumstances 
render it necessary, an officer may be temporarily furnished with public horses. 

364. If a mounted officer is ordered temporarily from his proper station to 
another station on duty, or to expeditionary duty, which requires him to be 
mounted, a horse may be hired for him by the Quartermaster's Department, 
provided it is not advantageous to the Government to transport the mount of 
such officer, and as such is regarded as a public horse temporarily furnished 
within the meaning of the preceding paragraph. Mounted officers above the 
rank of captain, however, while at their proper stations are required to furnish 
at their own expense their horses and equipments for all purposes. (3 
Comp., 478.) 

365. Officers below the rank of major, who are required to be mounted, will 
be furnished with one mount by the Quartermaster's Department in case they 
do not elect to provide themselves with suitable private mounts. 



77 



366. Such public mounts will ordinarily be assigned one to the exclusive 
use of each officer and will be foraged, stabled, shod, groomed, watered, and 
furnished with veterinary treatment and medicine at Government expense. 
Authorized private mounts of officers will similarly at Government expense be 
stabled, shod, foraged, and supplied with veterinary treatment and medicine. 
Should the circumstances of service at a particular station cause the number 
of Government mounts available for use under this paragraph to fall below the 
number of officers entitled to such mounts under the law, the commanding- 
officer will regulate the use of the public mounts actually on hand with due 
consideration for the service and the rights and duties of the individual officers 
concerned. 

367. The following articles will constitute a set of horse equipment for issue 
to officers below the grade of major required to be mounted, and will be re- 
quired for and issued, in whole or in part, depending upon the conditions under 
which officers may be serving : 



1 curb bridle, officer's, model of 1909. 
1 halter headstall. 
1 halter strap. 

1 saddle, officer's (McClellan or Whit- 
man). 
1 currycomb.* 
1 horse brush. 
1 saddle blanket. 



1 surcingle. 
1 pair spurs, officer's, 
1 pair spur straps, officer's, russet. 
1 pair spur straps, officer's, black. 
1 saddlecloth, blue (with insignia). 
1 saddlecloth, field (with insignia). 
1 horse cover, or horse-cover blanket, 
lined. 



(a) If an officer below the grade of major provides himself with two suitable 
mounts, one additional halter headstall and halter strap and one additional horse 
cover or horse-cover blanket, lined, may be issued to him. 

368. The Quartermaster's Department will provide and issue horse and mule 
shoes, nails, smiths' tools, and materials required for the service. 

369. An officer who keeps his horse in the immediate vicinity of the station 
where he is on duty does not lose his right to forage for such horse nor the 
shelter for same: Provided, There is not shelter in a Government stable avail- 
able at the place where he is on duty or that the same was refused him by the 
Government : Provided further, That the cost of such shelter shall not exceed 
what it would have cost the Government at the officer's station. (16 Comp., 128.) 
(C. S. of A. 3.) 



Section 20.— PUBLIC ANIMALS. 

371. A descriptive book on public animals will be kept at all posts where 
they are in use by the officer accountable for them. It will contain a descrip- 
tion of every animal received and transferred, showing the kind, sex, name, age, 
size, color, marks, brands, or other peculiarities of each; how and when ac- 
quired, and if disposed of, in what manner, and the particular use to which 
applied. 

372. When public animals are transferred the officer receiving them will be 
furnished with full and accurate descriptive lists by the invoicing officer. A 
complete descriptive list of each animal will be made at the time of purchase or 
acquirement, and will accompany each animal wherever transferred. 

373. Any alteration in the length or shape of the tails, manes, or forelocks 
of public horses by docking, banging, or clipping is prohibited, and only such 
reasonable trimming and plucking as may be necessary to prevent shagginess of 
appearance is permitted. 

374. Public animals that die of sickness, or that it is necessary to kill be- 
cause of contagious disease, or when incurably wounded, will be dropped by the 
accountable officer upon the certificate of the responsible officer and affidavit of 
the veterinarian, or, in absence of the latter, the certificate of a disinterested 
officer and the affidavit of a disinterested person, approved by the commanding 
officer. In such case the action of a board of survey is not required, unless it 
appears that the condition of the animal resulted from fault or neglect; and, in 
such case the investigation by the board of survey may follow the killing of the 
animal when its immediate destruction is made necessary to prevent contagion 
or to terminate suffering. 

375. Veterinary instruments, books, medicines, and supplies for the treatment 
of public animals and authorized private horses of mounted officers are furnished 
by the Quartermaster's Department. Requisitions will be limited to actual 
necessities. When necessary, the services of veterinary surgeons may be ob- 
tained by officers in charge of public and authorized private animals, proper 
vouchers to be rendered for services rendered. 

376. Post quartermasters will have charge of veterinary instruments, books, 
medicines, and supplies, and under the direction of the commanding officer will 
issue and expend such medicines and supplies in such quantities as may be 
necessary. 

(79) 



Section 21.— FUEL. 

381. Officers occupying public quarters will be governed, regarding the alloxo- 
ance and issue of fuel, by United States Army Regulations and circulars, as 
published by the War Department from time to time, supplemented by orders 
and circulars from the Quartermaster's Department of the Marine Corps. 
Effective 1 July, 1922. (C. S. of A. 35.) 

382. The Quartermaster's Department is charged with the proper heating of 
all public buildings, including officers' quarters. Each officer or enlisted man, 
entitled to and occupying public quarters, will be furnished at the expense of 
the United States with the quantity of fuel required to do the necessary cook- 
ing, and heat the necessary water in the building to which assigned at a post 
or station, in accordance with allowances published from time to time. The 
allowances are cumulative for the entire fiscal year, or such portion thereof 
as the building concerned may be occupied. At the end of the fiscal year, 
fuel accounts shall be closed and excess issues paid for. Savings on allowances 
are not transferable to another post or station, nor from one building to an- 
other at the same post or station. 

383. Rescinded. (C. S. of A. 35.) 

384. Fuel may be sold to officers, including retired officers, and to members 
of the immediate family of an officer who is at sea or on a remote station 
where lie is not occupying public quarters, when they reside at places where it 
can be done conveniently. Effective 1 July, 1922. (C. S. of A. 35.) 

385. Fuel will be sold to an officer, or immediate member of an officer's 
family, only on his certificate that it is for his personal or immediate family 
use; any sale, exchange, or transfer whatever of fuel sold to an officer under 
this paragraph is forbidden. 

386. Rescinded. (C. S. of A. 35.) 

387. Post quartermasters will make requisition on the contractor for all 
fuel required. All fuel received will be taken up and accounted for on the 
property return. 

388. Coal when received will be carefully weighed. Wood will be carefully 
piled or ricked, and measured. Both will be inspected as to quality. Every 
officer accountable for fuel, at the end of each quarter, or when transferring 
to a successor, will inventory the fuel on hand. . If, as a result of the inventory, 
the quantity of fuel on hand is found to be in excess of the balance on hand 
as shown by the property return, the quantity in excess will be immediately 
taken up by the accountable officer on his property return. 

389. For the firing of heating boilers in barracks, officers' quarters, and 
messes, at a post or station, there will be assigned a sufficient number of en- 
listed men to properly care for such heating apparatus. 

390. At posts or stations situated in the Tropics, or for troops on expedi- 
tionary service, fuel for cooking and heating purposes will be issued in such 
amounts considered necessary by commanding officers, who will exercise super- 
vision to prevent waste or misuse. Fuel for power purposes at such posts or 
stations will be governed by paragraph 381. 

(81) 



Section £2.— ILLTIMINATIflG SUPPLIES. 

391. Officers will be governed in the issue and allowance of illuminating 
supplies by orders and circulars as issued by the War Department from time 
to time, supplemented by orders and circulars from the Quartermaster's De- 
partment of the Marine Corps. &fe^2L*-s 3^L—/./f2J.* <^>_ SJZ 

392. Each officer and enlisted man entitled to and occupying public quarters, 
at a post or station where gas, acetylene, or electricity is installed, will be 
allowed annually at the expense of the United States the amounts of illumi- 
nants in accordance with allowances published from time to time. 

393. At the end of the fiscal year, or when officers change station, light ac- 
counts shall be closed and excess consumption paid for at the cost or contract 
price at the station where such excess occurred. Charges for electricity fur- 
nished by Government plants at which cost accounts are not available will be 
6 cents per K. W. H. for electricity. Savings on allowances are not transfer- 
able to another post or station. 

tTiix-Bo.yra a gfn r 'g n o p nr J-mpnt will pay pnmTp ^t ptinr j nf .J ight-ta^anph nfficoiL^r 

eeMste d m a n . -^c^^j^/ ^c/%. /— XJ. ~~ e& , ,J£~^ 

395. The number of lights, exterior and interiorT and the hours during which 
they may be used at a post will be fixed and announced by the commanding 
officer. The number of such lights must be limited to the smallest number for 
proper lighting, and the period of authorized burning of each light must be 
limited to the necessities of the case. 

396. In order to measure the amount of gas or electric current consumed, 
each officer's quarters will be provided with a meter. All meters shall be kept 
sealed with a lead seal, to prevent tampering- by unauthorized persons, and 
these seals shall not be broken without the authority of the post quarter- 
master. The cost of installation and maintenance of electric lights, gas fix- 
tures, or mineral-oil lamps in officers' quarters, as in other public buildings at 
posts, will be borne by the Quartermaster's Department, as well as the rental 
of meters when necessary. (C. S. of A. 3.) 

397. The allowances of lamps and mineral oil are prohibited for buildings 
and grounds where gas or electricity is installed for lighting purposes. 

(83) 



Section 23.— THE NAVY RATION. 

401. The following appears in the act making appropriation for the naval 
service for the fiscal year ending June 30, 1920, under " Maintenance, Quarter- 
master's Department, Marine Corps," subhead " Provisions " : 

Provided, That hereafter, except when detached by the President of the 
United States for duty with the Army, enlisted men of the Marine Corps 
shall be entitled to the same allowance for rations as are enlisted men of 
the Navy, under such rules and regulations as may be prescribed by the 
Secretary of the Navy. 

Effective October 1, 1921, all posts and stations of the Marine Corps will be 
subsisted on the computed Navy ration allowance, unless otherwise designated 
by the Major General Commandant. 

402. The term " ration " is the allowance of subsistence for one man for one 
day, issued to such persons as may be entitled to receive it at Government ex- 
pense, and to such other persons as may be authorized to receive it at their own 
expense, and ordinarily denotes the computed Navy ration allowance. In the 
case of very small posts or detachments, the Major General Commandant may 
direct that such places be subsisted on the fixed Navy ration allowance. This 
is a daily money allowance prescribed from time to time by the Secretary of 
the Navy. Under this method the commanding officer is required to render a 
monthly return, Form N. M. C. 581-QM (revised), to the Quartermaster, in 
accordance with Section 28, System of Accountability, U. S. Marine Corps. The 
money allowance, whether fixed or computed, is a credit allowance only, there 
being no actual cash involved, and the commanding officer is authorized to 
issue provisions to the mess against that credit. Provisions are obtained in the 
same manner in either case. 

403. Enlisted men of the Marine Corps, applicants for enlistment while held 
under observation, prisoners of war, and military prisoners at posts shall be 
entitled to receive one ration daily. 

404. The commanding officer shall prepare the daily ration statement, N. M. C. 
565-QM (revised), to be forwarded to the post quartermaster and shall be re- 
sponsible for its correctness as affording the Quartermaster a ration issue 
basis. 

(a) The daily ration statement will be summarized 1 monthly on the Monthly y. 
Ration Memorandum, N. M. C. 828-QM ( revised )9Jj£^£&+<J^£ 

(&) One ration will be allowed daily for each person actually present for ^^^ 
rations, including men granted liberty not exceeding 48 hours, and men absent Dj y 
for any reason who take at least one meal at the post. (Comp. Dec, December 
9,1907.) J/ 9 jz 

(c) In the case of men transferred or joining, credit for rations will be taken 
on the basis of the number of meals furnished, three meals constituting a ration. 
For illustration: If a detachment of nine men is transferred after breakfast, 
credit for three rations should be taken. If a detachment of nine men joiss 

(85) 



86 

after breakfast, 18 meals will be furnished, and credit should be taken for 6 
rations. No credit will be taken for fractional parts of rations on account of 
men transferred or joining. 

(d) In computing the number of days patients are subsisted in hospital, the 
day of admission shall be disregarded and the day of discharge shall be in- 
cluded. 

405. At stations where enlisted men of other branches of the service are sub- 
sisted by the Marine Corps upon competent authority, the cost of such rations 
furnished will be charged at the unit value thereof as determined at the begin- 
ning of the accounting period. When rations are furnished in this manner a 
statement (Form N. M. C. 738-QM), in duplicate, showing the names and rates 
of the men, the period of time, number of rations furnished and cost, will be 
forwarded to the Quartermaster in order that steps may be taken to have the 
Marine Corps reimbursed in the amount involved. 

(a) On expeditionary duty junior quartermasters of the same unit will for- 
ward this statement to the senior quartermaster, who will render a complete 
statement, in duplicate, as prescribed above, to the Quartermaster. 

(b) At stations, and upon naval transports, where enlisted men of the 
Marine Corps, while passengers, are subsisted by the Navy, for which sub- 
sistence the Marine Corps reimburses the Navy Department, officers or non- 
commissioned officers in charge of detachments will furnish the Quartermaster 
with a certified report, in detail, showing names and ranks of men subsisted, 
dates during which subsistence is furnished, and the location of stations or 
names of vessels furnishing the same. This report will be forwarded from 
stations at the end of each month and, in cases of detachments traveling on 
naval transports as passengers, immediately upon debarkation. (C. 8. of 
A. 34.) 

406. When marines are received on board vessels of the Navy they are to be 
entered separately on the books, and are to be in all respects upon the same 
footing as the enlisted men of the Navy with regard to rations. When marines 
are being transported as passengers on board a naval vessel, the commanding 
officer of the detachment shall furnish the supply officer of such vessel with a 
list, in duplicate, showing the name, rank, and a statement as to where and 
by whom the pay account of each person is carried, for use by the supply officer 
of the vessel in .connection with the rationing of the detachment as super- 
numeraries. 

407. A detachment of marines traveling on duty under orders on a vessel of 
the United States Army Transport Service will be quartered and subsisted in 
the same manner as troops of the Army traveling thereon. The commanding 
officer of the detachment will certify to the proper transport officer the total 
number of rations drawn. Settlement for this subsistence will be made by 
check with the subsistence superintendent of the Army submitting proper bills, 
using the usual voucher form, upon which should be stated the number of 
men transported, the number of rations furnished, showing first and last meal, 
with dates, character, and unit price of rations, a copy of the order for each 
man transported, with reasons for such travel, and a receipt from the officer 
or other person in charge of the detachment that the travel actually has been 
performed as stated. 



86a 

densed milk, or one pound of coffee, or one and a half pounds of canned fruit, 
or four pounds of fresh vegetables, or four pounds of flour.' 

"An extra allowance of one ounce of coffee or cocoa, two ounces of sugar, four 
ounces of hard bread or its equivalent, and four ounces of preserved meat or its 
equivalent shall be allowed to enlisted men of the engineer and dynamo force 
who stand night watches between eight o'clock postmeridian and eight o'clock 
antemeridian, under steam. 

" DAILY. 

"1 pound hard bread (biscuits) ; or li pounds fresh bread; or li pounds 
flour. 

" 1 pound tinned meat ; or li pounds salt meat ; or 1£ pounds smoked meat ; or 
If pounds fresh meat ; or If pounds fresh fish ; or 8 eggs ; or If pounds poultry. 

" f pound tinned vegetables ; or If pounds fresh vegetables ; or 3 gills beans or 
peas ; or £ pound rice or other cereal. 

" 2 ounces coffee ; or 2 ounces cocoa ; or \ ounce tea. 

" 1 ounce evaporated milk ; or & quart fresh milk. 



87 

408. An enlisted man of the Marine Corps serving in the islands of Hawaii or 
Guam, the Philippines, or at Peking, who, on being honorably discharged from 
the service at one of these posts by reason of the expiration of enlistment, 
is granted authority to return to the United States in a vessel of the United 
States Army Transport Service, or other public vessel, will be allowed sub- 
sistence while on board. Payment for this subsistence will be effected as 
prescribed in paragraph 407. 

409. On expeditionary service, when field hospitals are established under the 
command of Marine Corps officers, men attached thereto and patients shall be 
subsisted in the following manner : 

(a) Officers of the Marine Corps and Navy who are patients in a field hos- 
pital shall be charged the regular commuted value of the Navy ration, which 
amount shall be paid by them in cash to the officer in charge of the hospital. 

(&) Effective July 1, 1921, enlisted men, both of the Navy and Marine Corps, 
who are patients, shall be allowed commutation at the rate of 75 cents per 
day per man. Such commutation shall be paid on properly supported vouchers 
to the officer in charge of the hospital by the disbursing officer of the organiza- 
tion or the officer having the pay accounts of such men, charging the amounts 
so paid, in the case of enlisted men of the Navy, to the appropriation " Provi- 
sions, Navy." 

(c) Enlisted men of the Navy attached to a field hospital shall be rationed 
in the regular mess, and reimbursement at the value of the ration, computed 
or fixed, shall be effected by a transfer of funds, using Form N. M. C. 738-QM. 

410. Kitchen utensils, tableware, and mess furniture will be suppl'ed by the 
Quartermaster's Department. Allowances will be announced in orders. Com- 
manding officers will enforce rigid economy in regard to such property. Articles 
broken, lost,, or damaged will be charged to the individuals at fault. 

411. In the field the mess furniture of a marine will be limited to that which 
forms a part of the Infantry equipment carried on his person, and such devices 
for individual cooking as may be furnished by the Quartermaster's Department. 

412. Rations will be furnished by the Quartermaster Corps of the Army to 
officers and enlisted men of the Marine Corps when acting or proceeding to act 
in cooperation with the land forces of the United States, in conformity with the 
requirements of section 1143 of the Revised Statutes. 

(a) Rations constitute an element of subsistence supplies, payment for which 
must be made in cash. Payment by check constitutes a cash payment as con- 
templated by the law. The amount of reimbursement should be the cost or in- 
voice price with cost of transportation added. 

413. Under no circumstances will the officer or noncommissioned officer in 
charge of the commissary be in charge of any enlisted men's mess, except at 
posts where there is only one officer on duty and in cases of detachments in 
charge of a noncommissioned officer. 

414. When persons who are not entitled to a ration are subsisted in enlisted 
men's messes they will be shown on the Monthly Ration Memorandum, Form 
N. M. C. 828-QM (revised), as "supernumeraries" and will be charged the 
value of the rations issued to them. Moneys received from these rations will be 
taken up and entered as a separate line on the Abstract of Sales, Form N. M. C. 
563-QM (revised), viz, 100 supernumerary rations at $0.5130=$51.30. 



88a 

417. Effective August 1, 1920, all meat and meat food products for the Ma- 
rine Corps, in the United States, will be inspected either at place of preparation 
or place of delivery, or both, by inspectors of the Bureau of Animal Industry, 
Department of Agriculture, with such exceptions as may be authorized by the 
Quartermaster, Marine Corps. (C. S. of A. 25.) 

418. Proposals for meat and meat-food products will contain a clause re- 
quiring bidders to state the name and location of the plant from which the 
meat and meat-food products are to be furnished and that no contracts will be 
entered into unless such products, other than smaller quantities provided for in 
paragraph 420, are to be prepared in an establishment regularly under the super- 
vision of the inspectors of the Bureau of Animal Industry of the Department of 
Agriculture. (C. S. of A. 25.) 

419. To enable the inspectors of the Bureau of Animal Industry properly to 
inspect meat and meat-food products for compliance with Marine Corps specifi- 
cations, at the time of preparation, all information (such as copy of contract 
and specifications) must invariably be furnished to them at the establishment 
where such products are prepared. (C. S. of A. 25.) 

420. When the quantities involved are so small that the supplies will be fur- 
nished from a branch house or from other unofficial establishments (unofficial 
in this sense indicates plants where there are no regular Federal meat inspec- 
tors, although the products have been prepared under Federal inspection, and 
so marked), the inspection for compliance with Marine Corps specifications 
will be made by the Bureau of Animal Industry inspectors at time of delivery 
at some designated place in the yard mutually agreeable to the inspector and 
the post quartermaster. (C. S. of A. 25.) 

421. Arrangements have been made with the Bureau of Animal Industry, 
when inspection is made at time of preparation, to have a special stamp, " U. S. 
M. C," placed on all meat and meat-food products, and inspectors and Marine 
Corps officers assigned to duty at posts and stations are directed carefully to 
observe that meat and meat-food products are so marked on reinspection at time 
of delivery. 

(a) Under the conditions of paragraph 420, and in emergencies, meat and 
meat-food products not bearing the special " U. S. M. C." stamp will be ac- 
cepted. In emergency cases report in detail will be forwarded immediately 
to the Quartermaster, Headquarters. (C. S. of A. 25.) 

422. Proposals and contracts must clearly and explicitly refer to the speci- 
fications under which each item is to be furnished. When the amount involved 
for any one post or depot warrants inspection at place of preparation, proposals 
and contract must also contain a clause requiring the successful contractor to 
notify the inspectors of the Bureau of Animal Industry concerned, that he is 
about to prepare such products for the Marine Corps and will afford every 
facility for the inspectors to determine whether same are in compliance with 
Marine Corps specifications. (C. S. of A. 25.) 



88b 

423. Inspectors of the Bureau of Animal Industry are stationed in the follow- 
ing cities, where it will be possible for them to inspect or reinspect the meat and 
meat-food products at the time of delivery to the Marine Corps posts : 



Post. 



Name of inspector. 



Address. 



Boston, Mass- 

Hingham, Mass. . . 

Bremerton, Wash. 
Charleston, S. C. . 

Dover, N. J 

Mare Island, Calif 

New Orleans, La. 
Newport, R. I 

Iona Island, N. Y 

New York, N. Y.. 

Norfolk, Va 

Pensacola, Fla 

Philadelphia, Pa. 
Portsmouth, N. H 
San Diego, Calif. . 
Indian Head, Md. 

Quantico, Va 

Washington, D. C. 

Annapolis, Md... 



Dr. J. F. Ryder. 
Dr. J. F. Ryder. 



2001 Customhouse Bldg., Boston, 



Dr. Jens Madsen 

Mr. E. J. Clohessy 

Dr. A. F. Martins 

Dr. H. H. Hicks 



Dr. R. W. Tuck. 
Dr. H. M. Smith. 



Dr. N. L. Townsend. . 

Dr. N. L. Townsend . . 

Mr. J. M. Harris 

Dr. R. W. Tuck 

Dr. C. A. Schaufler. . . 
Mr. J. H. Morrissev. . 

Dr. Joel E. Cloud 

Dr. H. K. Walter 



Dr. H. K.Walter.. 
Dr. H. A. Hedrick. 
Dr. H. A. Hedrick. 



2001 Customhouse Bldg., Boston, 

557 Central Bldg., Seattle, Wash. 

Navy Yard, Charleston, S. C. 

421 Essex Bldg., Newark, N. J. 

501 Customhouse Bldg., San 
Francisco, Calif. 

323 P. O. Bldg., New Orleans, La. 

407 Federal Bldg., Providence, 
R. I. 

303 U. S. Barge Office, New York, 
N.Y. ' 

303 U. S. Barge Office, New York, 
N.Y. 

P. O. Box 465 (office, 226 Water 
Street). 

323 P. O. Bldg., New Orleans, La. 

601 Lehigh Bldg. 

Navy Yard, Portsmouth. N. H. 

306 Federal Bldg. 

638 Munsey Bldg., Washington, 
D. C. 

638 Munsey Bldg., Washington, 
D. C. 

426 Customhouse Bldg., Balti- 
more, Md. 

426 Customhouse Bldg., Balti- 
more, Md. 



(C. S. of A. 25.) 
424. It will not be necessary to ha^e inspected at posts and stations canned 
meat and meat-food products received from Marine Corps depots, as these articles 
have been inspected previously to delivery at the depot. (C. S. of A. 25.) 

424a. A complete set of Marine Corps specifications will be kept up to date at 
all posts and stations. (C. S. of A. 25.) 



Section 24.— PROCUREMENT OF PROVISIONS.* 

420. Depot quartermasters will furnish on the first of each quarter to all posts sup- 
plied by them a list showing the article of provisions carried in stock. Requisition 
Form N. M. C. 9-QM for subsistence stores carried in stock by depots, duly approved 
by the commanding officers, will be submitted to the nearest depot of supplies. 

(a) Monthly proposals will be issued by post quartermasters in the United States 
for fresh provisions and such additional items will be included on the proposals, the 
purchase of which will be in sufficient quantity to warrant the execution of a contract. 

(6) Post quartermasters are hereby granted authority to purchase competitively in 
the open market as required on open-purchase requisitions, approved by commanding 
officers, any articles of subsistence stores required for issue to messes that can not be 
obtained from depots, including fresh provisions of which only occasional issues are 
made. Fresh vegetables and fruits will only be procured when in season, and they 
shall be considered in season if the officer ordering can certify, in case of question, 
that at the time the order was placed they were on general sale in the local market 
by ordinary dealers in these commodities. The certificate of the officer concerned 
must give a list of the names, addresses, and prices of such ordinary dealers. 

(c) Post quartermasters will prepare open -purchase requisitions (Form N. M. C. 
461-QM) in triplicate, whenever necessary, and submit the same to commanding 
officers for approval, who will return them to post quartermasters after approval or 
disapproval. These requisitions will be numbered consecutively for each fiscal year, 
commencing with Number 1, with the name of the station preceding the number, 
i. e., Quantico, Number 1. The original and duplicate of the requisitions will be 
filed with the first voucher in the case, and the triplicate retained in the files as a 
permanent record at the post. Public vouchers covering such purchases will be 
handled in the same manner as other public vouchers at the post. 

421. From and after the passage of this act all awards of contracts for provisions for 
the Navy shall be made by individual items, a contract for each item being awarded 
to the lowest responsible bidder. (Act approved March 4, 1913.) 

(a) All awards of contracts for provisions will be made by individual items to the 
lowest responsible bidder on each item.. 

(6) Competition shall invariably be had in making open purchases, formal bids 
being invited from at least three regular dealers, except where such is positively im- 
possible; and all bids received, together with a record of proposals issued but not 
returned, shall be filed for future reference. 

(c) Proposals should embody specifications as to quality as closely resembling 
Marine Corps standard specifications as market conditions render practicable, or so 
phrased as to insure the procurement of articles of the best plain quality without con- 
troversy as to their suitability. Payments for net weights only should be specified. 
In case of meats, fish, fowl, etc., it will frequently be necessary to conform to local 
customs of cutting, cleaning, etc.; but these points must be clearly laid down in order 
that controversy may not arise as to the weights claimed. 

422. Weights of containers shall be excluded and net quantities only are tojbe 
receipted for, irrespective of trade customs. 

(a) The market weights of fresh and frozen meats are usually excessive, owing to 
shrinkage or to nonconformity to the specified Marine Corps cut. 

(*C. S. of A. 31.) 
(89) 



90 

(5) Fresh fowl is required by specifications to be delivered "dressed and drawn," 
i. e., with feathers, feet, and head, and all entrails except giblets removed — but may 
be ordered by the post quartermaster "dressed" only, i. e., with feathers only re- 
moved — in which case it is provided that a deduction will be made of 20 per cent of 
the weight delivered, and payment will be made for the resulting net weight. 

(c) Frozen fowl is required to be "dressed" only, and as prices are quoted on that 
basis the contractor will be paid for the weight delivered. In such cases 20 per cent 
of the weight may subsequently be expended on the monthly survey, as provided in 
paragraph 442. 

(d) Fresh fish are required by specifications to be delivered with scales and tails off 
and clean, i. e., all entrails removed, and only the resulting net weight allowed. 

423. Articles received on contracts should be required to conform to the latest 
issue of standard specifications as quoted or referred to in the contract. Copies of 
specifications are procurable from the Quartermaster, Washington, D. C. Specifica- 
tions provide that all deliveries shall conform to the requirements of the national 
food and drugs act of June 30, 1906, as far as applicable, and to any law in the State 
to which deliveries are made. 

(a) All contractors should be held to a rigid observance of the specifications of their 
contracts, and no deviations from the specifications should be tolerated unless abso- 
lutely necessary on account of lack of time or unforeseen conditions; and under no 
circumstances should contractors be permitted to substitute other kinds or cuts of 
meats or meat-food products or any other items of provisions than those specifically 
covered by the contract. 

(6) The Quartermaster will give careful consideration to requests for the purchase 
of special cuts and kinds of meats and other classes of provisions not specifically cov- 
ered by contract, if the desirability of such purchases be brought to his attention; 
and arrangements will be made to have such requirements met by special purchases 
or through additional contracts. Consequently substitutions of any nature on pro- 
vision contracts on the ground of convenience are not at all necessary. 

Fresh (and frozen) meats. — The most careful study of meat specifications is essential 
for protection against inferior deliveries. All meat delivered under Marine Corps 
contracts is required to bear on it or on the original packages containing it the stamp 
or label of the Department of Agriculture that the meat has been "U. S. Inspected and 
Passed." 

The word "fresh," whenever occurring in Marine Corps specifications for meats and 
meat-food products, shall be interpreted to include "chilled" fresh products which 
are not and have not been frozen. 

Beef. — The specifications for beef call for a grade of beef generally obtainable in all 
markets and of a quality used largely in the shipping trade and by hotels and restau- 
rants that cater to commercial rather than fashionable patrons. 

Bull and stag meat can be detected by its unusually dark color, unusual leanness, 
and on the forequarter by the heaviness of the neck. Meat from females can be 
detected by parts of the udder remaining on the hind quarter and from the formation 
of the pelvic bone. In general, young cattle as required by the specifications can be 
distinguished by the bright red color of the backbone where it is split. 

Veal. — Prime condition of the calf is indicated by the kidney, which should be cov- 
ered with clear white fat. 



91 

Hamburger, sausage, etc., and corned beef. — Particular care should be exercised with 
these classes of meats that they bear certificates showing inspection by the Department 
of Agriculture, as so much opportunity exists for the introduction of adulterants and 
preservatives, and in view of the frequent practice of butchers to use for these items 
the remnants of carcasses as they collect. Meats and meat-food products to which 
substances have been added must bear labels plainly indicating the character and 
percentage of added substances. 

The purchase of beef, hamburger style, is discontinued. When beef in this style 
is desired issued to the general mess it will be prepared at the station concerned. It 
may be readily prepared from trimmings cut from bones, shanks, necks, etc., to which 
may be added, if needed, the cuts that are ordinarily boiled or stewed, as navel flanks, 
flanks, and briskets. Cuts are stated in order of their economy. 

Retail meats, i. e., meats delivered by the cut and which may be allowed for posts 
subsisted on the fixed Navy ration allowance, must be covered when bills are rendered 
by a certificate furnished by the contractor to the effect that they were ' ' U. S. Inspected 
and Passed" before being cut up. 

Butter. — Tubs which have been passed by inspectors of the Department of Agricul- 
ture will be sealed at the top by official caution labels, at each end of which will be 
stamped the inspection mark, slightly overlapping the seal. 

Eggs delivered in the vicinity of New York must be accompanied, when required 
by the post quartermaster, by a certificate of inspection from the New York Mercantile 
Exchange that the eggs delivered conform to the specifications; and eggs delivered 
in the vicinity of San Francisco, Calif., must be accompanied, when required by the 
purchasing officer, by a certificate of inspection from the San Francisco Wholesale 
Dairy Produce Exchange that the goods delivered conform to the specifications. 

Milk. — The contractor may be required to furnish a satisfactory certificate from a 
qualified veterinarian or from the board of health showing in specified terms that the 
herd from which the milk is obtained is free from all disease and has been specially 
examined for tuberculosis and found to be absolutely free from infection; also that 
the conditions surrounding the herd are hygienic and the care and handling of the 
milk sanitary. 

Oysters and clams. — Post quartermasters must personally assure themselves that the 
conditions of the specifications have been strictly complied with. 

424. Being responsible for provisions, the post quartermaster should enforce, in his 
own department, such inspection routine as may be necessary. Mess officers are 
responsible for the quantity and quality of all provisions received by their messes, 
and shall, either in person or by their proper representative, inspect all provisions 
received. The greatest care and vigilance should be exercised by commanding offi- 
cers, post quartermasters, and, in fact, all officers serving at posts who are in any way 
brought in contact with the ration, to see that not only do the articles of the ration, as 
supplied by contractors, conform in all respects as to quality with the requirements 
of the contract and specifications, but furthermore to note that the quantities actually 
received are in accordance with the amounts called for in the dealer's invoices so that 
there may be no question that both in quantity and quality the rations supplied the 
men conform in every particular to the requirements of the contract. This is a ques- 
tion of the utmost importance, and the officers concerned are therefore enjoined to 
exercise the greatest vigilance in the matter. 



92 

(a) Nothing herein contained shall in any way relieve the quartermaster or his 
subordinates of their responsibility in the premises. 

(6) Under all ordinary circumstances the net weights or measurements marked on 
standard packages from supply depots may be accepted. 

(c) Receipts for open-market purchases should be given only for net quantities, 
exclusive of containers. To avoid controversy over special deductions for trimmings 
of meat, fish, fowl, etc., it is essential that the manner of trimming, cleaning, etc., be 
clearly agreed upon at the time of purchase. 

(d) Contract deliveries will be inspected as to quantity in accordance with the pre- 
ceding sentence. 

425. Effective August 1, 1920, all meat and meat food products for the Marine Corps, 
in the United States, will be inspected either at place of preparation or place of deliv- 
ery, or both, by inspectors of the Bureau of Animal Industry, Department of Agri- 
culture, with such exceptions as may be authorized by the Quartermaster, Marine 
Corps. 

426. Proposals for meat and meat-food products will contain a clause requiring 
bidders to state the name and location of the plant from which the meat and meat- 
food products are to be furnished and that no contracts will be entered into unless such 
products, other than smaller quantities provided for in paragraph 428, are to be pre- 
pared in an establishment regularly under the supervision of the inspectors of the 
Bureau of Animal Industry of the Department of Agriculture. 

427. To enable the inspectors of the Bureau of Animal Industry properly to inspect 
meat and meat-food products for compliance with Marine Corps specifications, at the 
time of preparation, all information (such as copy of contract and specifications) must 
invariably be furnished to them at the establishment where such products are prepared. 

428. When the quantities involved are so small that the supplies will be furnished 
from a branch house or from other unofficial establishments (unofficial in this sense in- 
dicates plants where there are no regular Federal meat inspectors, although the prod- 
ucts have been prepared under Federal inspection, and so marked), the inspection for 
compliance with Marine Corps specifications will be made by the Bureau of Animal 
Industry inspectors at time of delivery at some designated place in the yard mutually 
agreeable to the inspector and the post quartermaster. 

429. Arrangements have been made with the Bureau of Animal Industry, when 
inspection is made at time of preparation, to have a special stamp, "U. S. M. C," 
placed on all meat and meat-food products, and inspectors and Marine Corps officers 
assigned to duty at posts and stations are directed carefully to observe that meat and 
meat-food products are so marked on reinspection at time of delivery. 

(a) Under the conditions of paragraph 428, and in emergencies, meat and meat food 
products not bearing the special "U. S. M. C." stamp will be accepted. In emergency 
cases report in detail will be forwarded immediately to the Quartermaster, Head- 
quarters. 

430. Proposals and contracts must clearly and explicitly refer to the specifications 
under which each item is to be furnished. When the amount involved for any one 
post or depot warrants inspection at place of preparation, proposals and contracts must 
also contain a clause requiring the successful contractor to notify the inspectors of the 
Bureau of Animal Industry concerned, that he is about to prepare such products for 
the Marine Corps and will afford every facility for the inspectors to determine whether 
same are in compliance with Marine Corps specifications. 



92a 

and contracts made for the purchase of fresh meat by the cut at posts subsisted 
on the Navy ration allowance. 

434. Perishable provisions shall not be procured in greater quantities than 
can probably be used before spoiling. 

Percentages of fresh meats and vegetables. — Of the total quantities of 
fresh vegetables issued to messes during any one month, whether procured under 
contract or by open purchase, at least 70 per cent shall be Irish potatoes; and 
the following proportions will be strictly adhered to in the issue of fresh meats 
to messes: (C. S. of A. 28.) 

Not less than 60 per cent beef. 

Not more than 15 per cent pork. 

Not more than 10 per cent sausages. 

Not more than 5 per cent veal. 

Not more than 5 per cent mutton. 

Not more than 5 per cent fowl. 



93 



431. Inspectors of the Bureau of Animal Industry are stationed in the following 
cities, where it will be possible for them to inspect or reinspect the meat and meat-food 
products at the time of delivery to the Marine Corps posts: 



Post. 



Name of inspector. 



Address. 



Boston, Mass 

Hingham, Mass... 
Bremerton, Wash. 
Charleston, S.C... 

Dover, N. J 

Mare Island, Calif. 
New Orleans, La.. 

Newport, R. I 

Iona Island, N. Y. 
New York, N.Y.. 

Norfolk, Va 

Pensacola, Fla 

Philadelphia, Pa.. 
Portsmouth, N. H 
San Diego, Calif. . . 
Indian Head, Md . . 

Quantico, Va 

Washington, D. C. 
Annapolis, Md 



Dr. 



Dr. 



J.F.Ryder 

.do 

JensMadsen 

E. J. Clohessy... 

A. F. Martins 

H.H. Hicks 

R.W. Tuck 

H.M.Smith 

N. L. Townsend. 

.do 

J. M.Harris 

R.W. Tuck 

C. A.Schaufler... 
J. H. Morrissev.. 
Joel E.Cloud.*... 
H.K.Walter.... 

do '. 

H. A. Hedrick... 
do 



2001 Customhouse Bldg., Boston, Mass. 

Do. 
557 Central Bldg., Seattle, Wash. 
Navy Yard, Charleston, S. C. 
421 Essex Bldg., Newark, N. J. 
501 Customhouse Bldg., San Francisco, Calif. 
323 P. O. Bldg., New Orleans, La. 
407 Federal Building, Providence, R. I. 
303 U. S. Barge Office, New York, N. Y. 

Do. 
P. O. Box 465 (office, 226 Water Street). 
323 P. O. Bldg., New Orleans, La. 
601 Lehigh Bldg., Philadelphia, Pa. 
Navy Yard, Portsmouth, N. H. 
306 Federal Bldg., San Diego, Calif. 
638 Munsey Bldg., Washington, D. C. 

Do. 
426 Customhouse Bldg., Baltimore, Md. 

Do. 



432. It will not be necessary 7 to have inspected at posts and stations canned meat 
and meat-food products received from Marine Corps depots, as these articles have 
been inspected previously to delivery at the depot. 

(a) A complete set of Marine Corps specifications will be kept up to date at all 
posts and stations. 

433. Articles of the rations received in standard packages from supply depots or 
other accountable officers of the Marine Corps may, under all ordinary circumstances, 
be presumed to be in the same condition which warranted their original acceptance. 

(a) Open-market purchases should be required to conform to the specifications 
under which purchased, i. e., to be of the best plain quality, or, if standard specifica- 
tions exist, to conform to them or to such modification as market conditions render 
necessary at time of purchase. 

434. Whenever fresh provisions have to be obtained under contract or by open 
purchase, the post quartermaster shall himself, or a commissioned assistant who has 
been designated as commissary officer and specifically authorized, sign in advance 
an order for each delivery and keep a copy of same in his office. 

435. An account of all articles of the ration received from contractor will be kept 
in a book set apart for this purpose. All articles purchased during the accounting 
period, from whatever source, will be entered on the return. Articles that may be 
received on invoices will be taken up on the return, the invoices accompanying the 
return as vouchers. 

436. Whenever practicable, meats shall be procured in sufficient quantity to enable 
purchase under the wholesale contract, but when this is impracticable, by reason of 
small messes, lack of storage facilities, etc., proposals may be issued and contracts 
made for the purchase of fresh meat by the cut at posts subsisted on the fixed Navy 
ration allowance. 

437. Whenever, in accordance with the provisions of contracts, subsistence stores 
are purchased in the open market to be charged to the account of the contractor, the 
post quartermaster will promptly submit a detailed report of the case to the Quarter- 
master, a copy of which will be furnished the contractor. 



94 

438. Thirty Days' Provision Supply for 1,000 Men. 
(S. & A. circular letter 24-1921, 3-1-21, 451.) 



Article. 



Apple butter 

Apples, evaporated. 

Apples, tinned 

Apricots, tinned — 
Asparagus, tinned . . 

Bacon , tinned 

Baking powder 

Baking soda 

Barley 

Beans, kidney 

Beans, lima , dried. . 
Beans, navy. 



Beans, string, tinned . 
Beef, chipped. 



Beef, corned, tinned . . 

Beets, tinned 

Biscuit 

Butter 

Catsup, tinned 

Cheese, tinned 

Citron 

Cocoa 

Coconut, shredded 

Codfish and haddock . 

Coffee 

Corn meal 

Cornstarch 

Corn, tinned 

Crackers, soda 



Extract, lemon, concentrated. 

Extract, vanilla, powder 

Flour, buckwheat 

Flour, graham 

Flour, wheat 

Fruit, fresh 

Ham and bacon, sugar-cured . 

Ham, smoked 

Hominy grits 

Hops 

Jams, assorted 

Macaroni 

Mackerel 

Meats, refrigerated 

Milk, evaporated 

Mincemeat 

Mustard 

Nuts, mixed 

Peaches, evaporated 

Peaches, tinned 

Pears, tinned 

Peas, tinned 

Pepper, black 

Pickles 

Pineapple, tinned 

Prunes, tinned 

Pumpkin, tinned 

Raisins 

Rice 

Rolled oats 

Salad oil 

Salmon, tinned 

Salt 

Sardines, American, tinned. . . 
Sauce, Worcestershire 



Unit. 



Provi- 
sion for 
1,000 men 
for 30 
days. 



Number 
of pack- 



Lb.... 
..do.. 
..do.. 
..do.. 
..do.. 
..do.. 
..do.. 
..do.. 



..do... 
..do... 
..do... 
..do... 
..do... 
..do... 
..do... 
..do... 
..do... 
..do... 
Gall... 

Lb 

..do... 
..do.. 
..do... 
..do... 
..do... 
..do... 
..do.., 
..do.., 
..do... 
Doz... 
Bottle. 
Lb.... 
...do... 
..do.. 
..do.. 
...do.. 



.do. 



.do. 
.do. 
.do. 
.do. 
.do. 



...do. 
...do. 
...do. 
...do. 
...do. 
...do. 
...do. 
...do. 
Gall., 
Lb... 
...do. 
...do. 
Gall., 



462 
150 
324 
675 
372 
432 
120 

36 
100 
300 
600 
2,400 
741 

72 
720 
246 
150 
2,880 
108 
240 

10 
120 

40 

144 

2,400 

200 

200 

1,200 

66 



24 

100 

200 

24,000 

6,000 

1,209 

380 

300 

25 

960 

400 

200 

27,000 

3,120 

150 

24 

50 

100 

1,001 

720 

1,260 

48 

276 

450 

504 

320 

200 

1,200 

432 

56 

528 

1,200 

150 

5 



36 

24 
4 
1 
3 
2 
3 

24 
2 
5 

40 
3 

20 
1 
1 
1 
2 
240 



Total 

gross 

weight. 



605 

192 

450 

945 

512 

594 

168 

43 

101 

303 

606 

2,424 

1,092 

101 

920 

312 

231 

3,959 

1,296 

316 

13 

180 

50 

201 

2,880 

210 

255 

1,680 

96 

1,200 

9 

37 

101 

202 

24,240 

6,800 

2,080 

620 

303 

32 

1,320 

536 

336 

29,160 

4,225 

168 

40 

62 

130 

1,386 

1,008 

1,764 



630 



265 
1,212 

'560 

560 

770 

1,212 

264 



94a 



438. Thirty Days' Provision Supply for 1,000 Men — Continued. 



Article. 



Unit. 



Provi- 
sion for 
1,000 men 
for 30 ' 
days. 



Number Total 
of pack- gross 
ages. weight. 



Sauerkraut, tinned 

Sausage, Vienna, tinned 

Spices, assorted 

Spinach, tinned 

Sugar, granulated 

Sugar, powdered 

Sirup 

Tapioca 

Tea 

Tomatoes, tinned 

Vegetables, fresh 

Vegetable shortening . . . 

Vinegar 

Yeast 



Total. 



Lb 

...do 

...do 

...do.... 
...do....i 
...do....: 

Gall 

Lb 

...do.... 
...do....: 
...do.... 
...do.... 

Gall ; 

Lb 



577 

288 

24 

288 

8,600 

100 

80 

100 

190 

2,832 

47,000 

1.280 

64 

75 



15 
6 
1 
8 

86 
1 

15 
1 
2 

57 
470 

32 
4 



750 

450 

40 

400 

8,686 

101 

1,110 

101 

240 

3,876 

56,400 

1,728 

648 

90 



178,320 



Total- 
cubic 
feet. 



20.00 

6.60 

1.08 

9.20 

202.71 

2.50 

19.95 

1.11 

10.50 

94.62 

1, 880. 00 

41.60 

17.32 

1.50 



5,392.34 



Section 25.— ISSUE OF PROVISIONS.* 

440. Issues. — Provisions may be issued by the post quartermaster to the value 
of the ration credit of the mess, as determined by procedure outlined in paragraphs 
469 and 470. 

(a) In no case will an organization be allowed to draw articles of the ration and 
sales articles in excess of the total credit of the organization. 

(b) An account of issues of articles of subsistence stores will be kept in a book de- 
voted exclusively to such purpose. At posts where separate messes are maintained, 
an account by money value Will be kept with each mess, but all issues will be con- 
solidated and the rationing of the command conducted as for a single unit. It will 
be the duty of the post quartermaster to see that each individual mess is kept within 
its authorized ration allowance. 

(c) The aggregate value of all articles of subsistence stores, including sales articles 
issued to a command as a unit, or to a mess, as the case may be, will be determined 
by computing the quantity of the various articles issued at the prices determined for 
the month, as prescribed by paragraph 4G9 and such aggregate will be entered on 
Form N. M. C. 563-QM, revised (joint form), in the space provided therefor. 

(d) Form N. M. C. 563-QM, revised (joint form), will constitute the voucher for 
dropping the articles issued from the return of subsistence stores. 

441. All provisions, including those purchased upon requisitions approved in ac- 
cordance with paragraph 420 (6), will be accounted for on the monthly return of sub- 
sistence stores, Form N. M. C. 581-QM (revised). 

442. When fowl is purchased "undrawn" at prices quoted on that basis as in the 
case of frozen fowl on Marine Corps contracts, payment will be made for gross weight, 
and subsequently the post quartermaster will be allowed to enter on the monthly 
survey and to expend on the return of subsistence stores a quantity representing 20 
per cent of the gross weight of the actual issues. A notation should be made on the 
survey showing the nature of the item, together with the actual gross weight of the 
issues. This allowance does not apply to purchases of "undrawn" fowl at prices 
quoted for "drawn" fowl; in such cases the deduction of 20 per cent must be made 
from the bills before payments, as provided in paragraph 422. 

443. In its letter of the 7th instant (120530, 320-6) the Bureau asks whether oleo- 
margarine or butterine can legally be substituted for butter as a part of the Navy 
ration. 

The Navy ration, prescribed by sections 1580 and 1581 of the Revised Statutes as 
amended by the act of June 29, 1906, includes a daily allowance to each persou of 
2 ounces of butter. Substitutes are authorized by these statu tes for certain components 
of the ration, not including, however, butter, as to which accordingly no substitution 
can be made. The Bureau's inquiry is therefore answered in the negative. (Letter 
Secretary of the Navy to Bu. S. & A., April 14, 1913.) 

444. The purchase of certain items of provisions may not fall within the terms of 
the ration, and in case the post quartermaster has the slightest doubt as to the legality 
of such purchase the matter will be referred to the Quartermaster before purchase is 
consummated. (Bu. Memo. 92.) 

445. The following table, compiled by the Provisions and Clothing Depot, showing 
the maximum period for which provisions may be kept before deteriorating, is pub- 
lished for the information and guidance of all concerned : 

(*C s. of A. 31.) 
(95) 



96 

Maximum safe-keeping period. 



Remarks. 



56-B-G 

56-A-l 

56-A-2 

56-A-3 

56-A-6 

56-B-9 

56-P-10 

56-S-6 

56-B-l 

56-B-2 

56-B-3 

56-B-ll 

56-B-13 

56-B-4 

56-B-10 

56-B-40 

5&-B-7 

56-B-8 

56-C-l 

56-C-17 

56-C-3 

56-C-14 

56-C-4* 

66-F-l 

56-C-15 

56-C-6 

56-C-7 

56-C-16 

56-C- 

66-E-l 

56-E-2 

56-E-4 

56-B-5 

56-F-2 

5&-F-3 

56-F-4 

56-H-4 

56-H-l 

56-H-3 

56-J-l 

56-L-l 

5ti-M-4 

56-M-l 

5G-M-5 

56-M-2 

56-M-6 

56-N-l 

56-P-2 

56-P-3 

56-P-4 

56-P-12 

56-P-8 

56-P-l 

56-P-9 

66-P-5 

56-P-7 

56-P-6 

56-P-13 

56-R-l 

56-R-2 

56-0-1 



Apple butter Pound . 

Apples, evaporated do. 

Apples, tinned do . 

Apricots, tinned do . 

Asparagus, tinned do . 

Bacon, tinned do . 

Baking powder do. 

Baking soda do. 

Barley do . 

Beans, kidney do . 

Beans, Lima, dried : do. 

Beans, navy < do . 

Beans, string, tinned do. 

Beef, chipped do., 

j Beef, corned, tinned do.. 

1 BeetSj tinned do.. 

Biscuit do . . 

Butter, tinned do . . 

Catsup, tinned Gallon. 

Cheese, tinned Pound . 

Citron do . . 

Cocoa do.. 

Coconut, shredded do . . 

Codfish and haddock do. . 

Coffee do . . 

Corn meal do . . 

Cornstarch do.. 

Corn, tinned do. . 

Crackers, soda do.. 

Emergency rations Each. . . , 

Extract lemon, concen- Bottle.., 
trated. 

Extract vanilla, pow- Pound., 
dered. 

Flour, buckwheat do . . 

Flour, Graham do.. 

Flour, wheat do . . 

Flour, wheat, tinned do . . 

Ham, smoked do. . 

Hominy grits do.. 

Hops do . . 

Jams do . . 

Lard and vegetable short do . . 

Macaroni, tinned do.. 

Mackerel do. . 

Milk, evaporated do . . 

Mincemeat do . . 

Mustard do.. 

Nuts, mixed do . . 

Peaches, evaporated do . . 

Peaches, tinned do . . 

Pears, tinned do . . 

Peas, tinned do . . 

Pepper, black do . . 

Pepper, cayenne do . . 

Pickles do . . 

Pineapple, tinned do . . 

Pork, salt do.. 

Prunes, tinned do.. 

Pumpkin, tinned do.. 

Raisins do.. 

Rice do. . 

Roiled oats do.. 



1 year 

do 

do 

do 

do 

do 

9 months. . . 

1 year 

do 

do 

do 

do 

do 

do 

do 

do 

8 months. . . 

l year 

do 

do 

do 

do 

8 months... 

1 year 

do 

5 months... 

1 year 

do 

6 months. . . 
Indefinite . . 
do 



1 year 

5 months ! 

do ! 

9 months I 

1 year 

6 months 

8 months — 
1 year 

do 

do 

do I 

5 months 

1 year 

5 months 

1 year 

6 months 

1 year 

do 

do 

....do 

....do 

do 

....do 

....do 

6 months 

lyear 

do 

....do 

....do...... 

5 months 



More perishable than other tinned 
fruits and vegetables. 

Reduce this period if possible. 



Keep dry and cool; otherwise they will 
become musty or moldy or weevilly. 



^Reduce this period if possible. 

Keep dry and cool. 
Keep under refrigeration. 

Reduce this period if possible. 
Keep in cool place. 

Keep dry and cool; look out for weevils. 
Reduce this period if possible. 

Keep dry and cool. 



Do. 



Do. 
Do. 

Keep cool, dry, and well ventilated; 

reduce period if possible. 
Delicate; keep stock to the minimum. 



Perishable; reduce period if possible. 
Keep cool; refrigerate if possible. 

Must be kept cool; refrigerate if possi- 
ble. 



Reduce to 8 months wherever possible. 
Delicate; keep stock to the minimum. 



Keep dry and cool; otherwise it will 
become musty or moldy or weevilly, 



97 



Maximum safe-keeping period — Continued. 



Article. 


Quantity. 


Period. 


Remarks. 


56-0-2 


Salad oil 


Gallon 


1 year 

. .do 




56-S-7 






56-S-8 


I Salt....' 


do 


Indefinite . . . 
1 year 

do 




56-S-l 
56-S-3 


Sardines, American, 
tinned. 

I Sauce, Worcester 

[ Sauerkraut, tinned 

Sausage, Vienna, tinned . 
1 Spices: 

Allspice 


do 

Gallon 




56-S-25 


Pound 


do 




56-S-4 
56-S-10 


do 

do 


do 

do 


Reduce this period if possible. 


56-S-12 


Cinnamon 


....do 


...do 




5G-S-13 
56-S-14 


Cloves 

Curry 


do 

do 


do 

do 


Reduce this period, if possible, to 8 


56-S-15 
56-S-17 
56-S-18 


Ginger 

Sage 

Thyme 


do 

do 

do 


do 

do 

do ■ 


months. 


56-S-28 
56-S-19 
56-S-5 


Spinach, tinned 

Sugar, granulated 

t Sugar, powdered 


do 

Pound 

do 


do 

Indefinite...; 

4 months ! 

do 




56-S- 


Sugar, brown 


do 




56-T-l 


i Tapioca 


do 


1 vear 

do I 

do ! 


Keep dry and cool; otherwise will be- 


56-T-2 


Tea 


do 


come musty or moldy or weevilly. 


56-T-3 




do 


56-V-2 




Gallon 


do i 










i 





446. Subsistence stores longest on hand, if in good condition, will be issued first. 
Reserve stocks must be continuously turned over and not allowed to deteriorate. 

(a) Subsistence stores in good condition but not required for use will be immedi- 
ately reported to the Quartermaster. Stores liable to rapid deterioration, or in other 
urgent cases, such as sudden abandonment of a post, may be sold or otherwise dis- 
posed of on the recommendation of the post quartermaster, approved by the com- 
manding officer. 

447. Perishable provisions shall not be procured in greater quantities than can 
probably be used before spoiling. 

Percentages of fresh meats and vegetables. — Of the total quantities of fresh Vegetables 
issued to messes during any one month, whether procured under contract or by open 
purchase, at least 70 per cent shall be Irish potatoes; aDd the following proportions 
will be strictly adhered to in the issue of fresh meats to messes: 

Not less than 60 per cent beef. 

Not more than 15 per cent pork. 

Not more than 10 per cent sausages. 

Not more than 5 per cent veal. 

Not more than 5 per cent mutton. 

Not more than 5 per cent fowl. 



Section 26.— SALES OF PROVISIONS.* 

450. The post quartermaster may, when authorized by the commanding officer, make 
sales of provisions at cost price for cash, to any officers or enlisted men, to civilian 
employees of the Marine Corps, and to welfare organizations now authorized to 
purchase, on their certificate that the articles are for their personal or family use, or 
lor the use of a mess of which they are the caterer, the members of which are entitled 
to sales privileges under these regulations. Sales may also be made under similar 
conditions, at cost price, for cash, to a member of the immediate family of an officer <, ■ 
or enlisted man during his absence, upon a written request by him to the post quar- 
termaster. Sales to officers paid for within the calendar month in which made will 

be regarded as cash sales. A company, detachment, or exchange may purchase for 3 %p j 
cash under similar conditions and upon the certificate of the officer in charge. ^ 

(a) Members of the Marine Corps Reserve and members of the Fleet Marine Corps , 7 
Reserve, on inactive duty, will not be permitted to purchase from the commissary. 

451. Officers of the Public Health Service, and officers and enlisted men of the^J* 
Army, Navy, and Coast Guard, and honorably discharged officers and enlisted men 

of the Army, Nan, and Marine Corps who are being^caredfor and are receiving medical 
treatment from the - Public Health Sorvioti rwhiTe undergoing such care and treatment, 
are permitted to purchase provisions at the same price as is charged to officers and 
enlisted men of the Marine Corps. 

452. Articles purchased by the Marine Corps by net weight will be sold at net 
weight at the time of sale. Where the weight of a wrapper or cover was included in 
the weight of an article at the time of purchase, it will be included in the weight when 
the article is sold. Articles in cartons, packets, or sealed cans will be sold as pur- 
chased. Stores longest on hand will, if in fit condition, be sold first. 

453. The price to be used for sales of provisions for cash to authorized persons will 
be the price shown on first line of Return of Subsistence Stores, Form N. M. C. 581- 
QM (revised), as price per unit. On the first day of each month a price list will be 
prepared, a fraction of a cent less than 5 mills will be disregarded, a fraction of 5 mills 
or more will be computed as a whole cent. All price lists should bear the notation 
"Prices subject to change without notice." This price list will govern for the balance 
of the month, but the prices will be changed for sales only, if a shipment is received 
during the month the prices of which are at great variance with the published list. 
One copy of the list will be furnished to the commanding officer, one posted in the 
salesroom, and one copy forwarded to the Quartermaster. U. S. Marine Corps, Wash- 
ington, D. C. 

(a) Where authority is granted to carry for sale an article of better quality than the 
issue quality, or in special size container, such as bacon, 9 ounces; or chipped beef, 
7 ounces, such articles will be carried on the return separately. 

454. The commanding officer will regulate the sale and delivery of supplies. Sell- 
ing or bartering of supplies purchased from the sales commissary is forbidden except 
by post exchange. 

455. Sales will be abstracted monthly on Form N. M. C. 563-QM (revised), Ab- 
stract of Sales of Subsistence Stores, and the proceeds will be accounted for monthly. 
The actual quantity sold should be expended at the unit price and any difference 

(*C. S. of A. 31.) 
(99) 



100 

taken up as excess cash on the account sales. The commanding officer will satisfy 
himself that the sales have been properly authorized and duly made and will so 
certify on the abstract. When the proceeds of sales of provisions are remitted to the 
Disbursing Assistant Quartermaster on duty at Headquarters, Washington, D. C, 
this form will be prepared in quadruplicate, the original and one copy forwarded 
therewith. The other copies will be used by the officer making the sale, one accom- 
panying his provision return, the other being retained. This form should be pre- 
pared in quintuplicate when these funds are forwarded to any otner Disbursing 
Assistant Quartermaster, the original and two copies being forwarded therewith; 
the other tvvo copies will be used by the officer making the sale, one of which, accom- 
panied by the acknowledgment of the receipt of the cash by the disbursing officer, 
mil accompany his return . When ihe selling officer is also the disbursing officer, 
the form should be prepared in quadruplicate, the original to accompany his account 
current to the Auditor for the Navy Department, one copy to accompany the account 
current to the Quartermaster, one copy to accompany his provision return, and the 
remaining copy to be retained. 

456. In order to provide a uniform method of selling cuts of meats to authorized 
persons and messes for cash there is printed herein for the information of all concerned 
the following tables showing the percentages of the quarters, sides, and carcasses of 
certain cuts of beef, mutton, and veal, together with the percentage of the cost price 
to be charged for these cuts. 

(a) The base price to be used is to be the unit price of the particular kind of meat 
sold. 

(6) To determine the sales price of any cut, the unit price should be multiplied by 
the percentage in the column "Percentage of issuing price." For example, with 
beef at unit price of 12 cents per pound, porterhouse steak should be sold at 200 per 
cent of 12 cents, or 24 cents per pound. On the same basis chuck roasts would be 
sold at 70 per cent, or 8.4 cents per pound. 

(c) The actual quantity of meat sold should be expended at the unit price, and 
any differences taken up as excess cash on the account sales. 



101 



BEEF. 




Figure 1.— Side of beef trimmed in accordance with Navy Specification 56B9— Carcass beef in small cuts; 
1, Hind shanks for soup; 2, rumps for roast; 3, rounds for steak; 4, sirloin steaks; 5, porterhouse steaks; 
6, flank steaks; 7, flanks for boiling; 8, short ribs for roast; 9, navel flanks for boiling; 10, rib roast; 11, rib 
steaks; 12, chuck steaks; 13, chuck roasts; 14, briskets for boiling; 15, shanks for soup; xx, knuckles off; 
oooo, lumbar and kidney fat out; A, 4 vertebra off. 



102 



Table showing cuts, percentage of issuing price, etc. 





Per cent. 


Percentage 

of issuing 

price. 


CARCASS BEE? IN MARKET CUTS. 

Rits 


9.10 
17.50 
23. 11 

5.10 

8.47 
33.00 

3.72 


125 




160 


Rounds 


90 


Flanks 


100 




70 


Chucks 


85 


Shrinkage 










100.00 








CARCASS BEEF IN SMALL CUTS. 

1 . Hind shanks for soup 


3.82 
3.83 
15.46 
9.00 
8.50 
1.00 
4.10 
4.00 
4.47 
3.50 
5.60 
13.00 
10.00 
6.00 
4.00 
3.72 


30 


2. Rumps for roast 


70 


3. Rounds for steak 


110 


4. Sirloin steaks 


130 


5. Porterhouse steaks 


200 


6. Flank steaks 


170 


7. Flanks for boiling 


80 




80 


9. Navel flanks for boiling 


60 




110 


11. Rib steaks 


140 




110 


13. Chuck roasts 


70 




90 


15. Shanks fnr soup . ." _. , ,..,, ... 


40 












100.00 






3.82 
3.83 
15.46 
9.00 
8.50 
1.00 
4.10 
2.72 


30 


Rumps for roast 


70 


Rounds for steak 


110 


Sirloin steaks 


130 




200 


Flank steaks 


170 




80 












48.43 








BEEF FORE QUARTERS IN SMALL CUTS. 

Short ribs for roast 


4.00 
4.47 
3.50 
5.60 
13.00 
10.00 
6.00 
4.00 
1.00 


80 




60 




110 




140 


Chuck steaks. . . 


110 




70 




90 




40 


Shrinkage .\ 










51.57 








Hind quarters 


48.43 
51.57 


100 




100 








100.00 









102a 





Per cent. 


Percentage 

of issuing 

price. 


CARCASS SHEEP IN 
SMALI CUTS. 


23.73 
20.34 

3.39 
20.34 
30.50 

1.70 


100 


Loin chops 

Flanks 


130 
50 
155 


Stew 

Shrinkage 


60 






100.00 








HINDS SHEEP. 


49.13 

42.11 

7.01 

1.75 


100 




130 


Flanks 

Shrinkage-. 


50 






100.00 








FORES SHEEP. 


39.34 155 


Shrinkage 


59.01 
1.65 


60 






100.00 










51.69 90 




48.31 1 110 








100.00 









MUTTON. 




Figure 2.— Cuts of mutton and lamb: 1, 2, saddle; 
3, 4, 5, rack; 1, 2, 3, long saddle; 2, 3, 4, 5, body; 
1, leg; 2, loin; 3, short rack; 2, 3, back; 4, breast; 
5, chuck; 4, 5, stew. 



102b 





Per cent. 


Percentage 

of issuing 

price. 


CARCASS VEAL IN SMALL 
CUTS. 


14.41 

18.01 

17.12 

5.42 

21.61 

14.41 

3.61 

3.60 

1.81 


90 




135 




70 




50 




135 




110 




70 




50 












100.00 








FORES VEAL. 

Breast 


25. 82 

32.26 

30.67 

9.67 

1.58 


90 


Chops 


135 




70 




50 












100.00 








HINDS VEAL. 


48.98 

32.66 

8.16 

8.16 

2.04 


135 


Loins 


110 




70 




50 












100.00 








Fore quarters 


55.85 
44.15 


90 


Hind quarters 


110 








100.00 









VEAL. 




Figure 3.— Cuts of veal: 1, 2, saddle (or 2 hind 
quarters); 3, 4, rack (or 2 fore quarters); 1, leg; 
2, loin; 3, ribs; 4, stew. 

457. The application of the proceeds from the sale of garbage from a general mess of 
any vessel to any fund for the promotion of the interest, welfare, and contentment of 
the enlisted personnel is illegal, since such proceeds should be deposited and covered 
into the Treasury as "Miscellaneous receipts." (Oomp., Feb. 1, 1913.) 

The above decision would likewise apply to the sale of empty food containers. Such 
sales will be reported as a separate entry on the Abstract of Sales, Form N. M. C. 
563-QM (revised). 



Section 27.— SURVEYS OF PROVISIONS. 

460. The post quartermaster will keep himself informed as to the condition of 
provisions and see that unfit articles are promptly surveyed, removed from contact 
with good stock, and disposed of as recommended. Fresh provisions should when 
necessary be overhauled and sorted. "The medical officer shall, when required, 
inspect the provisions, and report any that are unsound or likely to cause illness." 

(a) Storerooms must be kept clean and in good order, and every opportunity should 
be availed of for thorough cleaning of the refrigerator rooms and vegetable lockers. 

461. Commanding officers of posts shall appoint at the beginning of each quarter, to 
serve to the end of it, a surveying officer for provisions. To this officer the post quarter- 
master shall refer, either orally or in writing, all such provisions as he may consider 
unfit for use, provided they do not exceed in value, on any one occasion, $300. 

(a) The surveying officer shall keep an itemized record of all his surveys, which, in 
case of his disability, shall be used and referred to by the officer appointed in his 
place. He shall make his report at the end of each month or earlier if ordered. Pro- 
visions found to be unfit for use according to this report will be consolidated on a monthly 
survey, or survey for the period covered by the subsistence return rendered, using Form 
N. M. C. 17-QM, which must be completed in all details and may be approved by the com- 
manding officer of the post or organization. Surveys must be approved before being accept- 
able as vouchers to the return. (C. S. of A. 38.) 

(6) Where the amount involved on any one occasion exceeds $300, a board of survey 
will be requested in the usual manner, as provided in Section 18, System of Account- 
ability. 

462. Surveys should in all cases show the name of the contractor from whom the 
provisions were received, the date of their receipt, and the contract number. 

(102c) 



Section 28.— RETURN OF SUBSISTENCE STORES. 

468. The Return of Subsistence Stores will be rendered on Form N. M. C. 
581-QM (revised) monthly and will be forwarded to the Quartermaster within 10 
days after the expiration of the month to which it pertains, accompanied by sup- 
porting vouchers, such vouchers to be properly numbered, briefed, and clearly legible. 
(C. S. of A. 38.) 

(a) When there is a change in accountable officers during a month, an inventory 
of all provisions on hand will be made. The old accountable officer will submit a 
complete return and forward same to the Quartermaster. The new accountable 
officer will render a complete return for the balance of the month, using the same 
ration allowance value as used for the first part of the month. 

(6) Depots of supplies and organizations acting as depots where no troops are sub- 
sisted will render quarterly certificate of balances and account for the subsistence 
stores in the same manner as public property, keeping the subsistence stores account 
entirely separate from the property account. 

469. On the first day of each month the value of the ration for the month will be 
computed and entered on the Computation Table on Form N. M. C. 581-QM (revised), 
carrying the value of each component to the fourth decimal place. The umt prices 
to be used in computing the value of the ration for the current month, will be the 
current contract price; last contract price, where there is no current contract; or 
invoice price of the last lot received prior to the first day of the month. Such price 
will be entered on line "Prices per unit" on the return. For newly established posts 
or organizations, where no contracts have been made, the invoice price of the first 
lot of a component received by invoice or purchase, will be used in computing the 
value of the ration for the first month, or part thereof. Organizations on the fixed 
Navy ration allowance will not be required to compute the cost of the ration, in lieu 
of which the ration allowance as fixed from time to time by the Secretary of the Navy 
will be used. 

(a) Computation table for determining unit ration value: 



Per 

cent. 



100 
30 
70 
10 
60 
20 
10 
30 
30 
40 
15 
75 
10 
100 
100 
100 
100 
100 
100 
100 
100 



Component. 



Flour, issue pounds.. 

Bacon, issue do — 

Beef, issue, fresh do 

Beans, Navy, dry gallons.. 

Potatoes, fresh pounds.. 

Onions, fresh do 

Tomatoes, canned do — 

Apples, evaporated do 

Peaches, canned do 

Jam, blackberry ; do 

Cocoa, issue do 

Coffee, P. and G do.... 

Tea, issue do 

Milk, evaporated do 

Butter, issue do — 

Cheese, issue do 

Lard, issue do 

Macaroni, issue do — 

Mustard, dry do. 

Pepper, black do. 

Pickles, cucumber .» • -do — 

(102e) 



Quantity 
allowed. 



112.5 
37.5 
122.5 

.9375 
105 
35 
7.5 
2. 8125 
5. 625 
7.5 
1.875 
9.375 
.3125 
6.25 
12.5 
3.57 
7.875 
3.57 
.446 
.446 
3.57 



Unit price. 



Value. 



102f 



Per 
cent. 



Component. 



Quantity 
allowed. 



Unit price. 



Value. 



100 

100 
100 
100 
100 
100 
100 



Salt, issue 

Sirup, issue 

Cinnamon 

Sugar, granulated. 

Vinegar 

Baking powder... 
Extract, lemon . . . 



.pounds., 
.gallons., 
.pounds.. 

do 

.gallons., 
.pounds.. 
do 



3.57 
.446 
.1116 
25 

.8928 

.5 

.0875 



Value of 100 rations. 



Value of 1 ration. 



(6) The various quantities of articles on hand on the first day of the month, as 
shown by inventory on last day of previous month, will be entered on line "Balances 
on hand, per last return." The unit prices for such articles will be the current 
monthly contract price; last contract prices, where there is no current contract; or 
invoice price of the last lot received prior to the first day of the month and such prices 
will be entered on line "Prices per unit." 

(c) Where there is no stock on hand of an issue article (as distinguished from mis- 
cellaneous articles), on the first day of the month, and the article is not a component 
used in computing the value of the ration, prices will not be entered on line "Prices 
per unit" unless a supply is received during the month, in which case the invoice or 
contract price of the first lot received will be entered and will govern for the balance 
of that month. 

(d) Prices once determined and entered on the return will govern all expenditures 
during the month, except as modified by that part of paragraph 453, applying to stores 
received during the month the prices of which are at great variance with established 
prices, and then only after all stock at the old price has been expended. (C. S. of 
A. 38.) 

(e) Where stores are received at posts from expeditionary forces or abandoned posts, 
the articles will be receipted for at the invoice prices and carried on the return of the 
receiving officer at his current prices, and issued accordingly. (C. S. of A. 38.) 

(/) In computing the cost of the ration on the first day of the month for articles 
where it is necessary to use the price of the last lot received, as specified above, should 
any of the last lots contain two or more lots of the same articles received on the same 
invoice or on the same date, at different prices, the unit price will be determined by 
dividing the total value of such lots by the total quantity, carrying unit price to the 
fourth decimal place. The same procedure applies in determining the price of issue 
articles other than components, to be shown on the return as "Price per unit." 
(C. S.of A. 38.) 

(g) In computing the cost of the ration when component articles of the ration are 
provided for in the contract, or furnished on invoice, in different kinds of packages, 
the price varying with the package, the current or invoice price of the article in the 
least expensive package will be used, (C. S. of A. 38.) 



102g 

(h) If, at a post or station, a component article of the ration has not been supplied, 
or if, for any other reason, the post quartermaster is unable to determine the current 
price for use in computing the cost of the ration, the price for the month (or until a 
supply is received) will be fixed by the Quartermaster, Marine Corps, Washington, 
D. C, who will base it, whenever practicable, upon the last price at the place desig- 
nated as the source of supply of the article for the post or station. (C. S. of A. 38.) 

(i) The procedure outlined in the preceding subparagraphs does not apply to mis- 
cellaneous articles procured for sales or issue purposes, or to stores procured by local 
purchase during the month, for which there is no contract; such articles will be taken 
up separately on the return and expended at the price at which received, and will be 
shown separately on the voucher expending same. (C. S. of A. 38.) 

(;') Where beef, fresh, as described in existing Marine Corps specifications, is not obtain- 
able for issue or, because of lack of storage facilities or other reason, purchase of same is not 
practicable, and live cattle are purchased and kept on hand to supply fresh beef for troops, 
the following method will be used in determining the net weight and unit price of beef, issue, 
to be taken up on the subsistence return. 

Live cattle will be taken up on the return in the following manner: 

Example. 

5 steers, at $54-00 each $270. 00 

and so shown on the public voucher covering purchase. When issued for slaughter such 
cattle will be expended by certificate and, after being slaughtered and the carcasses dressed 
to the condition required by existing Marine Corps specifications and cut shown on page 
101, paragraph 456, the resulting net weight of beef , fresh, will be taken up on the return 
as ' ' Beef, fresh . ' ' The certificate should read as fo Hows: 

Example. 

5 steers, at $54-00 each $270. 00 

expended for slaughter and 

3,375 lbs. beef, fresh, issue, @ $0.08 lb $270.00 

taken up for issue; 

the unit price of beef, fresh, issue, being determined by dividing the total cost of the live 
cattle plus the cost of slaughtering, if any, by the net weight of issue beef derived from the 
slaughter of the cattle. 

The unit price of fresh beef, issue, covering all slaughtering during the month obtained, 
as shown above, will be determined on the last day of each month and will be used as the 
price of fresh beef for the following month. Live cattle remaining on hand at the end of 
any month will be carried over to the next month's return at the price per head for the last 
lot purchased. 

Purchase of live cattle, when necessary, will be made by a representative of the Quarter' 
master's Department, who will also arrange for the care and maintenance of the animals 
until they are converted into fresh beef. (C. S. of A. 38.) 



102h 

470. Enter on the Statement of Ration Allowance on Form N. M. C. 581-QM 
(revised) the value of unused allowance from previous month; the total number of 
rations as shown by monthly ration memorandum Form N. M. C. 828-QM (revised), 
together with computed or fixed allowance per ration and the aggregate value of same; 
subtract total value of subsistence stores issued, as per abstract of issues, Form N. M. 
C. 563-QM (revised), from total ration credit, which will give the value of unused 
ration allowance to be carried to succeeding month. The value of any unused allow- 
ance will be carried forward to the return of the following month of the current quarter 
as an additional allowance, but no unused allowance existing at the end of a quarter 
will be carried to the succeeding quarter. All unused allowance at the end of a quarter 
will revert to the Government and will not be taken up on the ration return of a suc- 
ceeding quarter. 

471. In the event an accountable officer was not informed of the presence of men 
entitled to rations, and did not take credit during an accounting period, he is entitled 
to take credit for such rations during the accounting period in which such information 
is furnished to him. 

(a) In the event an accountable officer was not informed of the absence or transfer 
of men entitled to rations and took excess credit during an accounting period, he will 
make the necessary deduction from the number of rations due for the accounting 
period in which such information is furnished him. 

472. Subject matter embodied in subparagraphs 469 (b) and (e). (C. S. of A. 33.) 

473. Great care should be exercised in taking up and issuing stores in pounds and 
gallons according to headings on the return. There are 8 pounds of beans to the 
gallon and 8 pounds of cucumber pickles to the gallon. 

474. A monthly inventory will be taken on the last day of each month by the 
accountable officer, or, in case it is impracticable for the accountable officer to take 
such inventory, by one or more commissioned officers designated by the commanding 
officer, and the certificate, on Form N. M. C. 581-QM (revised), that such inventory 
was taken signed by the officer or officers taking the inventory, such inventory to be 
an actual physical inventory of the various storerooms on the last day of the month or last 
day of the period for which the return is rendered. (C.S. of A. 38.) 

(a) If, after taking his monthly inventory, an accountable officer finds that minor 
shortages exist through waste, breakage, errors, etc., he is allowed to drop such short- 
ages from his returns on a certificate approved by the commanding officer. Unusual 
discrepancies not covered by the above will be accounted for by survey. Wastage 
will be reported only when it actually exists as determined by the monthly inventory 

(6) When the monthly inventory indicates that stores are on hand in excess of the 
paper balances, the excess will be taken up under the heading "Gains. " 

475. At the end of each month itemized vouchers will be prepared in favor of 
contractors for the actual quantity of the component or substitutive articles of the 
ration purchased during the month under existing contracts and forwarded to the 
officer of the Quartermaster's Department authorized to pay same. 

(a) The firm name of the payee on the monthly voucher and the signature to the 
certificate of correctness on the contractor's bill (or on the voucher form) should 
agree literally with the signature to the contract in each instance. 



102K ^£9f< 

(6) The various quantities of the same item stated on the contractor's bills should 
be consolidated before the items are transcribed to the vouchers and such accounts 
prepared on Forms N. M. C. 377 and 377a (revised) in the manner illustrated below: 



Date of de- 
livery or 
service, 192-. 


Item 
No. 


Quan- 
tity. 


Unit. 


Article or service. 


Unit 
price. 


Amount. 


(9) 


(10) 


(li) 


(12) 


(13) 


(14) 


(15) (16) 


July 1-31 

Do 


1 
23 

38 


1,500 
45 
12 


Pound 

Gallon 

Bottle 




$0. 1162 
.113 
.16 


$174. 30 




5.09 


Do 


Lemon extract (4-ounce bottles) 


1.92 



476. The following blank forms pertain to the Return of Subsistence Stores: 
N. M. C. 581-QM. Return of subsistence stores (revised). 

24 Invoice and receipt for subsistence stores. 

377 Combination purchase order and public voucher. 

563 Abstract of articles of subsistence stores issued or sold (joint- 

form) (revised). 
17 Survey. 

828 Monthly ration memorandum (revised). 

565 Daily ration statement (revised). 



Section 30.— ICE, SOAP, AND CANDLES. 

480. Requisitions for ice for the preservation of rations and for use in offices 
will be made on the Quartermaster's Department annually or when necessary, 
the quantity for each purpose to be stated separately. Surplus ice manu- 
factured with Government ice machines at posts and stations of the Marine 
Corps may be sold under regulations and at prices to be established by the 
Quartermaster. 

(a) Ice that may be issued in accordance with regulations will be dropped 
from the subsistence returns of the accountable officer on certificate of the 
issuing officer, duly approved by the commanding officer. 

(b) The issue of laundry soap for kitchen and general cleaning purposes is 
authorized on a daily basis of \ pounds per, 100 men, Candles, auto soap, 
saddle soap, salt-icater soap, and other cleansers may be issued in such quanti- 
ties as may be necessary, on approval of the commanding officer. Such soap, 
candles, and cleansers, when issued in accordance with the above, ivill he 
dropped from the property returns of the accountable officer on certificate of 
the issuing officer, duly approved by the commanding officer. (C. 8. of A. 3^.) 



(102k) ' 



I 



>^ 



4^' 



f? 



Section 31.— SUBSISTENCE ALLOWANCE. 

485. All requests for subsistence and quarters allowances will be referred to 
the Major General Commandant by the commanding officer of the post, with 
the following information, together with the recommendation of the com- 
manding officer (C. S. of A. 37) : 

(a) Full name and rank of applicant. 

(b) Married or single. 

(c) // married, whether his family is with him. 

(d) Nature of duty performed. 

(e) Whether or not the military efficiency of the command will suffer by 

reason of his being quartered outside the post. 

(f) Whether or not quarters and messing facilities are available. 

(g) If quarters and messing facilities are not available, whether they can 

economically be made available. 

(h) The nearest approximate distance from the post at which he could 
secure quarters, provided an allowance for^ quarters is authorized. 

(i) Before the request is forwarded, the commanding officer will carefully 
consider all existing facilities for quartering and messing. These, 
if available, or can economically be made available, must be employed. 
Special privilege or benefit to any man will not be considered as a 
reason for granting allowances for quarters and subsistence. 

486. No subsistence allowance will be paid without previously obtaining the 
authority of the Major General Commandant. Where subsistence allowance 
has been properly authorized, payment thereof will be made by the Paymaster's 
Department. 

487. The allowances for quarters and subsistence for enlisted men under 
Section 11 of the Act of Congress approved 10 June, 1922 (Executive Order 
No. 3694, 19 June, 1922), will be as follows: 

Table I. 

Men on duty where quarters or rations in kind are not furnished will be 
granted allowances as follows : 





No Govern- 
ment mess- 
ing facilities 
furnished. 


Government 

messing 

facilities 

furnished. 


1. General: 


$1.20 
.75 

2.10 
1.00 


$1.00 


(6) Quarters 


.75 


2. Special — Alaska, Europe, and South America: 


1.90 


(6) Quarters 


1.00 







(102m) O 



102s. #< 

3. Note.— (a) Upon arrival at or departure from a station where allowances 
for subsistence are paid, same will be computed as follows: The day to 
begin at midnight ; for 18 hours or more at the station, one whole day ; 
for 12 hours or over, but less than 18 hours at the station, two-thirds of 
one day ; for six hours or over, but less than 12 hours at the station, one- 
third of one day. No allowance for subsistence will be paid for the day 
on which a man arrives at a station after 6 o'clock p. m. 

(&) In determining the allowance for quarters, a fractional part of a 
day will be computed as a whole day, the day to begin at midnight. 

Table II. 

Men traveling on duty where cooked or travel rations are not furnished for 
the journey will be granted daily allowances as follows : 



1. Sleeping-car, stateroom accommodations or other quarters fur 

nished: 

(o) Subsistence 

2. No sleeping-car, stateroom accommodations or other quarters fur 

nished: 

(a) Subsistence 

(6) Quarters 

3. Special— Alaska, Europe, and South America: 

(a) Subsistence 

(6) Quarters (if not furnished by the Government) 



Travel 
status. 



<u>.2* *-<> 



2.25 
1.50 



2.50 
1.50 



Travel status involving 
detentions. 



Detention 

of less than 

7 days. 



$1.65 



1.65 
1.00 



2.50 
1.00 



Detention of 
7 days or over, 
but not more 
than 31 days. 



$1.40 



1.40 

.7. r > 



2.10 
1.00 



4. Note. — (a) When in travel status, allowances for subsistence will be com- 
puted as follows for the day of departure from and arrival at station: 
The day to begin at midnight ; for 18 hours or more in travel status, one 
whole day ; for 12 hours or over, but less than 18 hours in travel status, 
two-thirds of one day ; for less than 12 hours in travel status, one-third 
of one day ; no allowance will be paid for the first day of a journey which 
begins after 6 o'clock p. m. 

(&) In determining the allowance for quarters, a fractional part of a 
day will be computed as a whole day, the day to begin at midnight. No 
allowance will be paid for the first day of a journey which begins after 
6 o'clock p. m. 

(c) Men under orders from their regular stations upon duty which 
involves travel and also temporary detentions during the journey will 
be deemed to be traveling under orders during the entire period of such 
absence. Allowance for the periods spent in actual travel will be com- 
puted as on a " travel-status " basis. Allowances for the periods of 
detention will be as indicated in Table II. If the period of detention is 
more than 31 days, the allowance prescribed in Table I will govern. 



1 



102^ 



When an enlisted man changes from a travel status to a. travel status in- 
volving detentions, or reverts from the travel status involving detentions 
to a travel status, he will be entitled to the travel status involving deten- 
tion allowance for the entire day on which the change takes place. ( C. S. 
of A. 37). 

(d) Enlisted men absent under orders from their stations upon re- 
cruiting duty, will be deemed to be traveling under orders during the 
entire period of their absence, notwithstanding that some portion of 
the time may be occupied by detentions in the various towns which they 
visit in the performance of their duty. While so engaged they will be 
entitled, for the entire duration of such absence, to the detention al- 
lowance prescribed in Table II. Travel status will be deemed to in- 
clude the entire day upon ivhich travel commences {provided such travel 
commenced at or prior to 6:00 p. m.) and continue to include the en- 
tire day on which travel ceased. In no case will a day's alloioance be 
split. (C. S. of A. 37). 

(e) By the word "quarters" is meant quarters which are equivalent 
to those a man would have assigned to him at a barracks, post, or camp. 
By " Government messing facilities " is meant facilities for establishing 
a mess equivalent to a general mess at a barracks, post, or camp. This 
includes the procurement of provisions from the Quartermaster's Depart- 
ment, the detail of cooks and messmen, and the proper facilities for pre- 
paring and serving meals. 

488. Rescinded. (C. S. of A. 34.) 

489. Rescinded. (C. S. of A. 34.) 

490. Commutation of rations at the rate prescribed by law for enlisted men j 
of the Navy may be paid to : 

Sergeants major, 

Quartermaster sergeants, '> 

First sergeants, 

Gunnery sergeants, Xoi^fr* 

Drum majors, ^^***^ 
on duty at shore stations when the following conditions obtain : 

(a) When the man submitting the request is a married man, who will, if 

ration is commuted, subsist himself with his family. 
(5) When the mess of which such man is a member will not be left with too 

few members to permit of an economical administration, 
(c) When the commanding officer, after inquiry as to the facts of (a) and 
(6), forwards the request recommending approval by the Major Gen- 
eral Commandant. 

491. Rescinded. (C. S. of A. 34.) 

492. Enlisted men of the Marine Corps traveling on duty under orders on a 
vessel of the United States Army Transport Service will not be allowed com- 
mutation of rations or subsistence allowance for the time they are aboard. 
They will be quartered with the enlisted men of the Army on board of cor- 
responding rank and will mess with them accordingly. 



102p£ 



(a) Unlisted men granted furlough with permission to travel on a vessel of 
the United States Army Transport Service will be quartered with the enlisted 
men of the Army aboard of corresponding rank and will mess with them ac- 
cordingly, and will be required to reimburse the transport quartermaster the 
actual cost of subsistence furnished. The transport officer will certify upon 
the man's furlough the dates between which the subsistence was so furnished. 

493. Rescinded. (C. S. of A. 34.) 

494. Rescinded. (C. S. of A. 34.) 

495. Commutation of rations and subsistence allowance will be paid by the 
Paymaster's Department. 






Section 30.— ICE, SOAP, AND CANDLES. 

491. Requisitions for ice for the preservation of rations and for use in offices 
will be made on the Quartermaster's Department annually or when necessary, 
the quantity for each purpose to be stated separately. Surplus ice manufac- 
tured with Government ice machines at posts and stations of the Marine Corps 
may be sold under regulations and at prices to be established by the Quarter- 
master. 

(a) Ice that may be issued in accordance with regulations will be dropped 
from the subsistence returns of the accountable officer on certificate of the is- 
suing officer, duly approved by the commanding officer. (C. S. of A. 12.) 

(&) Soap and candles that may be issued in accordance with established al- 
lowances will be dropped from the property returns of the accountable officer 
on certificate of the issuing officer, duly approved by the commanding officer. 
(C. S. of A. 12.) 

492. All ice received during the quarter should be taken up wider the head- 
ing " Ice " on one of the blank spaces on the last page of the Return, and dropped 
by certificate, such certificate to show the quantity and money value, the money 
value to be included in the cost of the ration as an issue to the mess, but not 
shown in the statement of " Over and Under Issues." The certificate should be 
prepared in compliance with paragraph 491 (a). Posts or organizations on the 
Monthly Ration Allowance will take up ice received during the month under the 
receipts, and expend the quantity used, by certificate, duly approved, entering 
such expenditure on the line provided therefor on the Monthly Ration Record. 
(C. S. of A. 25.) 

(101) 




A&(. 



Section 31. TBANSPOBTATION . 

501. Transportation of troops and supplies for the Marine Corps will be 
governed by the instructions contained in the pamphlet " Instructions Governing 
Transportation of Troops and Supplies for 'United States Marine Corps," as 
amended from time to time. 

(103) 



1 



Section 33.— RECRUITING. 

511. All expenses connected with the recruiting service ivill be paid by the 
Quartermaster's Department, except mileage, traveling expenses, including 
transportation, rental and subsistence allowance of recruiting officers, and spe- 
cialist's pay and subsistence allowance of enlisted men. (C. S. of A. 34.) 

512. Orders for transportation of recruits will be issued by the recruiting 
officers, but before such expense can be created, general authority to issue such 
transportation orders must be obtained from the Quartermaster. 

513. Instructions for the guidance of officers of recruiting districts on all 
matters pertaining to the procurement of services, supplies, the subsistence and 
lodging of recruits awaiting transportation to permanent posts of the Corps, 
etc., and the rendition of accounts will be issued from time to time as may be 
necessary. 

514. Enlisted men on recruiting duty, or on duty at the Recruiting Bureau, 
will be paid subsistence allowance at the prescribed rates, in lieu of board and 
lodging at Government expense. In exceptional cases, board and lodging may 
be authorized by the Major General Commandant in lieu of the allowance above 
prescribed. (C. S. of A. 34.) 



(105) 



Section 34.— DECEASED PERSONS. 

521. Officers of the active list, and enlisted men both of the active and retired lists, 
including accepted applicants, who die, will be buried at public expense, subject to the 
provisions of the following paragraphs. Accepted applicants will be considered such 
after rejection up to the time of arrival at the recruiting station where they were originally 
accepted. (C. S. of A. 38.) 

522. When an officer or enlisted man dies in the status specified in paragraph 
521 in the United States and early shipment is practicable, the remains will be 
prepared for burial and shipment, and the next of kin of the deceased will be notified 
at once by telegraph by the commanding officer of the death and asked to state whether 
it is desired that the remains and effects shall be shipped to the home of the deceased 
at Government expense, and if shipment home is desired to designate the destination 
and name of the person to whom the remains and effects are to be consigned. 

523. If the next of kin desires that the remains be shipped to the home of the 
deceased, shipment will be made by express at Government expense, and the con- 
signee will be notified by telegraph. The effects will accompany the remains if 
practicable, when carried free by express companies. If not practicable to forward 
with the remains, or the express companies will not carry free, the effects will be 
forwarded on Government bill of lading in the most economical manner. 

524. In the event the next of kin replies that it is the wish that the remains be 
buried at the place of demise, or in a post or national cemetery, or in the event that 
it is impossible to ascertain the desires of the next of kin within a reasonable time, the 
remains will be interred at the place of demise or in the nearest post or national 
cemetery at Government expense. Necessary transportation for remains to place of 
burial will be provided at Government expense. 

525. When an officer or enlisted man while on the active list dies outside of the 
continental limits of the United States, and it is impracticable to ship the remains at 
time of death, burial will be made at place of demise at Government expense, and a 
detailed report made to the Major General Commandant. At the request of relatives, 
or in the absence of such request, upon the authority of the Quartermaster, the remains 
of officers and enlisted men that have been interred outside of the continental limits 
of the United States may be subsequently disinterred and shipped to the United 
States for reinterment in a national cemetery or at the home of the deceased. The 
cost of disinterment, shipment to the United States, and reinterment in a national 
cemetery will be borne by the Government. 

526. In cases where the remains of deceased officers and enlisted men have 
been buried in the United States prior to receipt of request from next of kin for 
shipment of remains to the home of deceased, or in cases where it is impracti- 
cable to communicate with the next of kin, or where it was impracticable to ship 
the remains at time of death, the remains of such deceased officers and enlisted 
men may be disinterred and prepared for shipment and forwarded to the home 
of the deceased at Government expense upon subsequent request of the next of kin, 
and reinterment at home of deceased will be made at Government expense; 
but where the remains of deceased officers and enlisted men have been buried 

(107) 



108 



at place of demise or in a national or post cemetery in the United States after the 
next of kin has directed that the remains be not shipped home, or after reinterment 
after transportation from place of demise outside of the United States to a national 
cemetery in the United States, subsequent disinterment and shipment to home of 
deceased of the remains at the request of relatives will not be made at the expense of 
the Government. 

527. The following usual expenses are considered as reasonable and the amounts 
set opposite the various items are furnished merely as a guide and are subject to increase 
or decrease as may be required by special conditions to be met at the time and place of 
burial, viz: 

(a) Embalming remains $15. 00 

Casket 65. 00 

Outside box 10. 00 

Undertaker's fee 5. 00 

Hire of hearse 10. 00 

Digging of grave 16. 00 

Hire of two carriages or automobiles (each) 10. 00 

Charge for grave space in cemetery 25. 00 

Minister's fee (where necessary) 5. 00 

Death certificate 1. 00 

(b) In general, any reasonable expense incident to a proper and appropriate burial 
will be borne by the United States unless the prices charged for the various items are 
out of proportion to the services rendered. 

(c) No unusual charges, such as clothing, flowers, candles, or extraordinary items 
for motor transportation will be allowed in cases of this kind. 

(d) The cost of disinterment and preparation of the remains for shipment will be 
restricted to the reasonable and necessary expenses. 

528. Transportation may be issued for one attendant to accompany the remains 
shipped, provided the cost to the Government of shipping the remains by express is 
not thereby exceeded. 

529. Where necessary, contract will be made with an undertaker, or other compe- 
tent person, for services in the preparation of remains for interment or shipment of 
officers of the active list and enlisted men both of the active and retired list, during the 
fiscal year, in like manner as provided for the procurement of other necessary services. 
Where experience of former years shows through the infrequency of burials that this 
contract is not necessary, it may be omitted, but if it becomes necessary to secure these 
services advantage must be taken of any contracts which the War Department, 
Navy Department, U. S. Public Health Service, U. S. Coast Guard, or any other 
branch of the Government may have for the rendering of these services. This 
applies particularly to officers and enlisted men of the active list who die while 
away from their regular stations and outside a naval hospital, and retired 
enlisted men who die outside a naval hospital. The Bureau of Medicine and Surgery, 
Navy Department, has issued the necessary instructions to cover the burial of 
retired enlisted men who die at naval hospitals. The post quartermaster or recruit- 
ing officer will forward to the Quartermaster a written report of the disposition of 



109 

the remains, with an itemized statement covering all expenses in connection there- 
with, such as the cost of embalming, casket, hire of hearse, transportation, and digging 
of grave. 

530. Under the act of March 3, 1905 (33 Stat. 1196), the War Department will pro- 
vide the sum of $45 in each case, exclusive of cost of grave, for the burial of all honor- 
ably discharged indigent ex-marines who die in the District of Columbia or immediate 
vicinity and are buried within said limits. 

531. All reasonable expenses incident to the preparation and burial of deceased 
men of the Marine Corps, including accepted applicants, are payable from the appro- 
priation "Maintenance, Quartermaster's Department." (C. S. of A. 38.) 

532. The Secretary of the Navy may, in his discretion, cause to be transferred to 
their homes at public expense the remains of civilian employees who die outside the 
continental limits of the United States. 

533. Upon the death of any person in the Marine Corps, the commanding officer 
shall cause all of the effects of the deceased to be collected and inventoried. If the 
deceased was an officer, this shall be done by two officers detailed for that purpose; if 
an enlisted man, by his immediate commanding officer. The inventories shall be 
made in triplicate, duly attested, and signed by the officers making them. The com- 
manding officer shall retain one copy of the inventory, one copy shall be delivered to 
the post quartermaster, who shall take charge of the effects for safe-keeping, and the 
third copy shall be forwarded to the Quartermaster. 

(a) If any of the effects of a deceased person are perishable and deteriorating, they 
shall be immediately sold at auction, the proceeds of which shall be disposed of in the 
same manner as other money found in the effects. 

534. All moneys, articles of value, papers, keepsakes, and other similar effects 
shall be forwarded to the legal representative, or in default of such, the heirs at law, 
of the deceased. Should it be impossible to ascertain the existence of the legal repre- 
sentative or of heirs at law, the moneys and articles mentioned and other similar effects 
8 hall be sent to the Major General Commandant for sake-keeping. Should the above- 
described property be unclaimed for a period of two years after the death of the owner 
thereof, all articles and effects so deposited shall be sold at auction to the highest 
bidder, and the proceeds of such sale, together with the moneys above mentioned, 
shall be deposited in the Treasury to the credit of the Navy Pension Fund. 

(a) If at any time during the two years such above-described property is in the 
custody of naval authorities, the executor or legal representative of the deceased 
person should apply for his effects, all shall be delivered to him. 

535. Where burial is made at place of demise or in a post cemetery, and other 
means are not available, the cost of digging grave may be paid by the Quartermaster's 
Department. 

536. When necessary to procure the services of a minister to officiate at the funeral 
of a deceased enlisted man of the Marine Corps, in the absence of a Navy chaplain, 
such expense is a legitimate charge against the appropriation "Maintenance, Quarter- 
master's Department, Marine Corps," subhead "Contingent," although it has always 
been considered a part of the duties of a minister of any denomination to assist at a 
burial without expense. 



Section 34.— WORKING PARTIES— EXTRA AND SPECIAL DUTY 

MEN. 

541. Enlisted men detailed by name on extra duty under the written author- 
ity of the Major General Commandant at constant labor for not less than 10 
days, are entitled to receive extra-duty pay at the following rates: For service 
as mechanics, artisans, and school-teachers, 50 cents per day; as overseers, 
teamsters., laborers, and for all other extra-duty services, 35 cents per day. 
Enlisted men receiving or who are entitled to the 20 per cent increased pay 
under the acts of April 26, 1898, and March 2, 1901, are not entitled to extra- 
duty pay. (C. S. of A. 8.) 

542. Enlisted men on extra duty will be paid by the Paymaster's Department 
the extra rates of pay allowed by law for the duty performed and for the exact 
number of days employed. 

543. Extra-duty men will be held to such hours of labor as may be expedient 
and necessary; but, except in case of urgent public necessity, as in military 
operations, eight hours will be considered a day's work. For all hours employed 
beyond that number* the soldier will receive additional compensation — the extra 
hours being computed as fractions of a day of eight hours' duration. 

544. An enlisted man in the Marine Corps detailed on extra duty is not 
entitled upon reenlistment within three months from the date of discharge to 
the inclusion of extra-duty pay in the bounty unless he works and is paid for 
extra duty performed on the day of his discharge. (17 Comp., 828.) 

(HI) 



Section 35.— VEHICLES. 

551. At posts or depots where motor vehicles are in use an accurate daily 
account of the expense of operation will be kept on Form N. M. C. 696, from which 
account a monthly report, Form N. M. C. 690, will be prepared and forwarded 
promptly at the end of each month to the Quartermaster. Instructions covering" the 
rendition of these reports are printed thereon. The item of "depreciation" should 
be included in such reports, regardless of whether or not the vehicle reported on 
has actually been in operation during- the period covered by such report. This item 
of "depreciation" is figured on a monthly basis of one and three-fourths per cent 
of the original cost of the vehicle, all depreciation therefor being written off when 
the vehicle has been in use for a period of four years and nine months, after which 
time no depreciation will be included in the monthly reports. (C. S. of A. 2.) 

(a) A report of the cost of operation of all other vehicles will be prepared quarter- 
ly on Form N. M. C. 706 and forwarded to the Quartermaster. 

(&) In order to secure uniformity in the designation under which the various motor 
vehicles carried on Marine Corps property returns art shown, the following instruc- 
tions will govern. (C. S. of A. 14.) 

(c) The term "motor vehicle" will be construed to include trailers and bicycles, as 
well as vehicles driven under their own power, and such vehicles will be carried on 
the Marine Corps property account under the following general heads: 

Ambulances, motor. — This to include all motor-driven cars fitted with ambulance 
bodie s. 

Automobiles. — This to include all passenger- carrying cars other than ambulances, 
regardless of style and type of body, -with exception of delivery cars fitted with drop 
seats for passenger use, which should be classed as trucks. 

Bicycles. 

Cars, motor, armored. — This to include all cars designed for use as fighting units. 

Motorcycles. — This to include all motorcycles and motorcycle cars. 

Tractors. — This to include all types of tractors. 

Trailers. — This to include all trailers designed as freight carriers to be drawn by 
motor-driven vehicles. 

Trucks, motor. — T'his to include all motor vehicles constructed for carrying freight, 
regardless of capacity or type of body, including light delivery trucks sometimes 
equipped with drop seats for carrying passengers. (C. S. of A. 14.) 

(d) Separate sheets will be used for different types of vehicles under the above 
general heads, and the type, make, and capacity shown, as indicated by the following 
examples: 

Ambulances, motor, King. 
Ambulances, motor, Packard. 
Ambulances, motor, White. 
Automobiles, Ford, touring, 
Automobiles, Dodge, roadster. 
Automobiles, Cadillac, limousine. 
Automobiles, White, bus. 
Cars, motor, armored, King. 
Cars, motor, armored, White. 
Motorcycles, Indian. 
Motorcycle parcel car, Indian. 
Motorcycle rear car, Indian. 
Motorcycle side car, In dian. 

(113) 



(114) 

Tractors, caterpillar, Holt, 75-h.p. 

Tractors, radio, King, 45-h.p. 

Tractors, Universal, 150-h.p. 

Trailers, automobile, 2 -wheel. 

Trailers, Troy, 3 -ton. 

Trailers, Universal, 2 -ton. 

Trucks, motor, Ford, %-ton. 

Trucks, motor, radio tender, Ford, 1-ton. 

Trucks, motor, Nash Quad, 2-ton. 

Trucks, motor, Packard, 3 -ton. 

Trucks, motor, fire, hose and chemical, White. 

dropped by transfer or otters Tte'^21 Z n o" t0 l "'"I™ ^ take " " P " 

. (*) WAen a m , or ™W«fc is phased fAe „ . _ < G S - of C - «■ ) 

«"7/ 6e entered on tte voucher froj T I PS " Um6er '« s '#»><* <° rt 

teans/erred or suJeyedZyJuiZ I ' '! '**"" ^ ^ m ° tor *«***• « 

«e r appea r on tte proplri a cco U n TZ fZ "" ^^ °* "I"™' for ««"V " 

ceived oe improperly Lfjated o„ f ■ ' ' * ""^ Sh ° aU * *«"<*• «" 

tte /n voice. (C. S. of AH ) memorandum of explanation to each copy of 

master, U. S Marine Corn, Z Z T?° ""' • 1,obW o6f « f - '"«» '*• Oepof e„ ar . 
necessary to ^ lo T ^2 To t ' f " * ""*'* ^ "** °" d "*™™ 
or norse-draL cart oZalon t'^o t fT^^ mba ^'- 6 ^c/e, trailer, 
and station wagons, noZdTJn na t I "IT ^"^ ^ l "°«" ^"nettes 
Plied, tne exact snade ofthZlo rsZ "d T^ "'^ **" *° *" 

ment, and for the instruction of rh „ff P ?" °P eration ' '^ntenance, and equip- 
post quartermastet- o oth r a eeountaWe U „ r L ln ^ dU " eS - * " the du * «' ^ 
periodical inspection of all 2 torveh^l th? w^* m0t0r vehicles *> "ake 
twice a week. Thev shou d ako m?l~ , h u Char ° e at least as fluently as 

to their beino- dispatched on deta S thorou ^ f s P^ion of motor vehicles prior 
their return "xron, de a hed se "ce Cn V^ 8 ™ *?""* ""* ^'^ U *° a 
Proper .stations f ro,n detached ^^ X^^ %£. ^S ^£ 



(115) 



mile on such service will report to the post quartermaster or accountable officer 
the condition of the respective vehicles, with detailed information regarding repairs 
or replacements made, or necessary to be made, to the vehicles in question, together 
with any other information which would be of interest to the post quartermaster 
regarding their operation while on such detached service. (C. S. of A. 2.) 

554. Except in cases of emergency, to be determined by the officer in charge, no 
greater load will be carried than that of the guaranteed total capacity of the truck, 
car, or motorcycle. Chauffeurs will immediately report to the officer in charge any 
defects which they may know or believe to exist in the vehicles they are operating. 

(C. S. of A. 2.) 

555. Odometer readings on all motor vehicles will be taken each day, and an accurate 
record made of the daily mileage. Records will be kept of all gasoline, oil, grease, 
repairs, and replacements fur nished each vehicle. Comparison of the consumption 
of gasoline, oil, etc., with the daily mileage should be made in order to ascertain 
whether or not proper results are being obtained. Chauffeurs will examine their 
trucks or motor cars daily to see that all parts are in ordei', to the end that vehicles 
are kept at a maximum of mechanical efficiency, and to avoid accidents. Governors 
of all motor trucks will be set for a maximum speed of not more than 14 miles per 
hour. This does not apply to light motor delivery wagons or combination delivery 
and passenger-carrying motor wagons. Keys to the locks of governors will be 
kept by the officer in charge of trucks. Chauffeui-s will be held responsible that 
trucks and motor cars always have sufficient water, gasoline, oil, and grease, and 
that a full complement of tools is always on hand, and kept in the place provided 
therefor: and also for the proper washing and cleaning of their trucks or cars. 
Special instructions issued by the manufacturers of motor vehicles should be strictly 
adhered to. (C. S. of A. 2 and 3.) 

556. In winter, freezing of the water in the cooling system should be prevented 
by the use of denatured or wood alcohol. Sufficient alcohol should be used in 
the cooling system to prevent freezing under the lowest temperature conditions. 
The amount of alcohol necessary to prevent freezing at different temperatures is 
given below: 

Per cent alcohol by volume: 
Temperature ° P. 

10 25 

20 13 

30 - 2 

55 -40 

35 -12 

40 —20 

47 -30 

(C. S. of A. 2.) 



(116) 

557. All tires are guaranteed for a certain mileage, and an accurate record 
should be kept of each tire so that in the event it does not run its guaranteed mile- 
age, refund may be obtained for the difference on the purchase of new tires. 
Pneumatic tires will be kept inflated to the number of pounds pressure advised by 
the manufacturers and usually indicated thereon. When tires are replaced the 
actual mileage performed by the old tire will be entered on N. M. C. 690, and if less 
than the guaranteed mileage, a notation to that effect will also be made. 

(C. S. of A. 2.) 

558. When motor vehicles are transferred, the expense account N. M. C. 696 
(and other papers pertaining to the vehicle) will accompany the invoice. When 
spare parts are installed from stock on hand, that is, such parts which are not pur- 
chased for any particular vehicle, the number (U. S. M. C. No ) of the motor 

truck, or motorcycle, together with the name of the spare part, and cost of each> 
will be stated on the certificate of expenditure. When vehicles are transferred, 
surveyed, repaired, etc., the serial and Marine Corps numbers of each, together 
with the date of purchase and purchaseprice, will be stated on the invoice, survey, 
requisition, etc. (C. S. of A. 2.) 



Section 36.— REQUISITIONS. 

561. All estimates or requisitions for supplies from officers and noncommis- 
sioned officers will be submitted for approval to their immediate commanding 
officer. It is the duty of commanding officers to carefully examine these requisi- 
tions and to satisfy themselves that the articles enumerated therein are actually 
required, and that the list embraces all that is needed for the time estimated. 
Commanding officers, before forwarding requisitions, will indorse thereon their 
approval or disapproval, stating in the latter event the part disapproved. 

562. Requisitions will be submitted to the depot furnishing the supplies re- 
quired as indicated in the annual order. 

(a) All requisitions for clothing, addressed to the Depot Quartermaster, 
United States Marine Corps, Philadelphia, Pa., will be submitted in duplicate, 
and requisitions for other articles in quadruplicate, except subsistence stores, 
which will be submitted in quintuplicate. 

563. For services other than personal and for personal services to be pro- 
cured by open contract, requisitions shall be made in duplicate in the manner 
hereinafter prescribed for open purchases. 

564. Requisitions for ice, telephone service, newspaper subscriptions, and 
post-office box rent should be submitted to the Quartermaster prior to the 
beginning of each fiscal year and to include the entire year, unless the services 
will not be required for so long a period. 

565. In making requisitions for articles not kept in store by the Quartermas- 
ter's Department full details and descriptions, and when practicable, cuts or 
illustrations of same, will be given thereon as a guide for the purchasing officer. 
Such descriptions must be made as broad as possible in order that the fullest 
and freest competition may be obtained, and special care taken to avoid so 
describing the article required as to limit a purchase to any proprietary article 
or the product or manufacture of any particular individual. Proprietary ar- 
ticles will only be called for when absolutely necessary, and a statement should 
then be made by the officer preparing the requisition that that article and no 
other will fulfill the requirements of the service. 

When articles that may be used for several different purposes are required, 
such as lumber, etc., the requisition must show the specific purposes for which 
they are to be used and how much of the total quantity called for is to be used 
for each of the purposes stated, in order that the approving officer may be able 
to charge the proposed expenditure against the proper subhead of the appro- 
priation " Maintenance, Quartermaster's Department, Marine Corps." 

566. When proprietary articles are called for they should be those of some 
standard manufacture or equal thereto in all respects and guaranteed to stand 
the same test. 

(117) 



118 

567. When spare parts which can not be procured locally are required, par- 
ticularly at remote stations or on expeditionary service, for automobiles, trucks, 
motor cycles, bicycles, field wireless sets, portable radio sets, surveying instru- 
ments, range finders, cooking ranges, bake ovens, dough-mixing machines, potato- 
peeling machines, dish-washing machines, electric motors (direct or alternating 
current), engines, motor boats, printing presses, band instruments, etc., the 
serial and model numbers, make, cost, and date of purchase should be stated 
on the requisition or other papers. When spare parts or other articles are 
ordered from catalogue, such catalogue (and supplement, if any) should be 
mentioned, and the part number, page number, and unit price (with total), 
if shown, be given with each item. This information is required in order 
that proper parts may be procured without unnecessary delay, and should 
be furnished in every instance. In regard to spare parts for boats, see also 
paragraph 931. 

568. On all requisitions for spare parts for rifles, pistols, machine guns, auto- 
matic rifles, 31 '-millimeter guns, Stokes mortars, motor vehicles, etc., the re- 
quiring officer ivill state the quantity of such articles for which parts are 
required that are on hand at the post or in the organization with which he is 
serving. (C. S. of A. 33.) 

569. Whenever a request for articles of any description is made, by letter, 
dispatch, requisition, or otherwise, direct to a bureau of the Navy Depart- 
ment, a copy of same should be forwarded to the Quartermaster. 



Section 37.— ATHLETIC APPARATUS. 



571. Requisitions for articles of field sports and athletic supplies will be 
made on depot quartermasters. The allowance specified in annual orders will 
I not be exceeded in any fiscal year. Where a post has been furnished with 
[articles which are of a permanent nature, or should last longer than one year, 

jjjch articles will not be required for or replaced annually, but only when 
worn out in service, in which case a board of survey should be requested. 

572. Requisition will be made for only such of the articles as will be of 
immediate beneficial use to the enlisted men of the post. Only such articles 
under the heading " Gymnasium apparatus " in the annual order as there is 
ample gymnasium space to accommodate will be required for; further requi- 
sitions to be made as conditions and seasons change. 

573. All articles of field sports and athletic supplies will be taken up and 
accounted for on the return of Marine Corps property. Baseballs and bats 
only may be expended from the return upon certificate of the accountable officer, 
duly approved by the commanding officer. 

(119) 



Section 38.— STATIONERY. 

581. The allowances of stationery, books, etc., for use at the different posts 
and recruiting offices of the corps, and by detachments of vessels, are published 
in annual orders. Officers when relieved will transfer office stationery to their 
successors. 

582. The Quartermaster's Department is authorized to issue yearly to retired 
officers, upon proper requisitions, 6 quires of writing paper, 100 official en- 
velopes, and 50 letter envelopes. 

583. Necessary stationery for courts and boards will be furnished by post 
quartermasters on requisition of the judge advocate or recorder, approved by 
the presiding officer. 

584. Requisitions for stationery will not exceed the quantities specified in 
the annual allowance table, and where the allowance of any article is in excess 
of the requirements the full allowance will not be required for. When the 
allowance in any case proves insufficient a detailed report, with supplementary 
requisition, will be transmitted to the Quartermaster. 

585. A statement showing the quantity and kinds of stationery on hand at 
the Depot of Supplies, Marine Corps, Philadelphia, Pa., will be promptly sent 
to the Quartermaster at the end of each quarter. (C. S. of A. 3If.) 



(121) 



Section 39.— PURCHASE OF SUPPLIES AND ENGAGEMENT 
OF SERVICES— GENERAL PROVISIONS. 

591. No contract or purchase shall be made unless the same is authorized by law, 
or is under an appropriation adequate to its fulfillment, except for clothing, sub- 
sistence, forage, fuel, quarters, or transportation, which,' however, shall not exceed 
the necessities of the current year. No officer of the Marine Corps shall accept volun- 
tary service for the Government or employ personal service in excess of that authorized 
by law, except in case of emergency involving loss of life or destruction of property. 

592. All purchases and contracts for supplies or services, in any of the departments 
of the Government, except for personal services, shall be made by advertising a 
sufficient time previously for proposals respecting the same, when the public exi- 
gencies do not require the immediate delivery of the articles or performance of the 
service. When immediate delivery or performance is required by the public exigency 
the article or service required may be procured by open purchase or contract at the 
places and in the manner in which such articles are usually bought and sold, or such 
services engaged, between individuals. (Sec. 3709, Rev. Stat.) 

593. The law expressly requires such advertisement in all cases of contracts for 
services in any department where the public exigencies do not require the imme- 
diate performance of the service. The only exception is where immediate perform- 
ance is required by the public exigency. The power here given to make contracts, 
without advertisement, plainly contemplates only such contracts as the urgent neces- 
sities of the service may demand, and in all cases where the public interests would 
suffer. 

594. The purchase of supplies and the procurement of services for all branches of 
the naval service may be made in open market in the manner common among business 
men, without formal contract or bond, when the aggregate of the amount required 
does not exceed $500, and when, in the opinion of the proper administrative officers, 
such limitation of amount is not designed to evade purchase under formal contract 
or bond, and equally or more advantageous terms can thereby be secured. 

595. No advance of public money shall be made in any case whatever. And in 
all cases of contracts for the performance of any service, or the delivery of articles of 
any description, for the use of the United States, payment shall not exceed the value 
of the service rendered, or of the articles delivered previously to such payment. It 
shall, however, be lawful, under the special direction of the President, to make such 
advances to the disbursing officers of the Government as may be necessary to the 
faithful and prompt discharge of their respective duties, and to the fulfillment of the 
public engagements. The President may also direct such advances as he may deem 
necessary and proper, to persons in the military and naval service employed on dis- 
tant stations, where the discharge of the pay and emoluments to which they may be 
entitled can not be regularly effected. (Sec. 3648, Rev. Stat.) 

(123) 



(124) 

596. No advertisement, notice, or proposal for any executive department of 
Government, or for any bureau thereof, or for any office therewith connected, ehal 
be published in any newspaper whatever, except in pursuance of a written authorit 
for such publication from the head of such department; and no bill for any such ar 
vertising, or publication, shall be paid, unless there be presented with such bill 
copy of such written authority. (Sec. 3828, Rev. Stat.) 

597. The labor of troops or Government employees, or Government means of trans 
portation, will not be used to enable contractors to fulfill contracts, except in case 
of manifest necessity, and then only on the written authority of the proper officer 
Full deduction will be made for Government services when rendered at the rates 
specified in the contract or agreement. 

598. Articles of domestic production or manufacture will be preferred to those of 
foreign origin, cost and quality being equal. 

599. Supplies, and services not personal, will be procured where they can be 
purchased the cheapest, quality, cost of delivery, and the interests of the Govern- 
ment considered. Except as indicated in paragraphs 600$ and 601, they will be 
procured only after public notice inviting proposals for the same. (C. S. of A. 14.) 

600. Whoever works personally as a servant of the Government renders personal 
service under the meaning of section 3709 of the Revised Statutes. Personal services 
may be either skilled or unskilled; may be rendered pursuant to informal agreement 
or contract, by individuals or firms, or their agents; but all consideration of materia 
is excluded. 

600£. Supplies or services may be procured by the Quartermaster's Department fro 
post exchanges and post laundries maintained by authority of the Major General Com 
mandant, without advertising for bids or proposals, when such supplies or services ca 
not be conveniently or reasonably secured elsewhere, and when a direct advantage wi 
accrue to the Government by procuring them in this manner. An open purchase requi- 
sition, fully setting forth all the facts and circumstances, will be submitted to the Quarter- 
master when the procurement of supplies or services from a post exchange or post laundn 
is desired, and the purchase will not be made without the approval of that officer. 

(a) A post exchange or post laundry will not be permitted to enter into public com- 
petition, submit bids in response to advertisements for proposals, or enter into forma 
contract for furnishing supplies or services to any branch of tJie Government. (C. S. o 
A. 14.) 



ices 

Lent 

roi 



i 



Section 40.— EMERGENCIES. 

601. In order that the Quartermaster may keep himself advised of the con- 
dition of the appropriation, expenses should not be created without his approval 
or the approval of an officer of the Quartermaster's Department competent to 
give such approval. Emergencies may arise or conditions be such that the 
procurement of labor and material in the open market without the authority 
of the Quartermaster's Department is necessary. Such occasions are to be re- 
garded as exigencies and officers of the corps, in preparing vouchers to cover 
such purchases, shall certify on the vouchers that an emergency existed and 
state the circumstances thereof, and that it was impracticable to communicate 
with the Quartermaster either by telegraph, telephone, or letter. An exigency 
is defined by the United States Supreme Court to be " an immediate pressing 
necessity and one requiring resort to unusual power and effort." When time 
will permit, the* Quartermaster shall be communicated with previous to an 
expense being created, but telegraphic or telephonic communication should not 
be resorted to when the sum involved does not justify it. An emergency pur- 
chase will not be made when avoidable. 

602. Before making such a purchase the officer will inform himself concern- 
ing prevailing prices by inquiry among responsible dealers in his locality, and, 
if practicable, obtain oral proposals either by telephone or in person. All oral 
proposals, whether by telephone or in person, must be confirmed in writing and 
attached to the voucher in the case. 

603. In cases of minor emergency repairs to machinery, plumbing and heating 
systems, etc., alien it is intended to have the work done by the Public Works 
Department, where an annual allotment for this purpose has not been au- 
thorized, the matter should be referred to the Quartermaster by letter or tele- 
gram, requesting an allotment of the necessary funds, and stating nature and 
necessity of repairs and that work is to be performed by Publw Works De- 
partment. (C. S. of A. 17.) 

604. An exigency can not be presumed to exist, because the statute requires 
evidence of its existence. An officer who has let a contract without complying 
with the law requiring him to advertise for bids can not by permitting per- 
formance under it to proceed to any extent make such contract binding upon 
the United States. (C. S. of A. 17.) 

605. The law does not presume the continuance of the exigency, because 
the statute provides that it shall be met by an immediate contract. The law 
requiring advertisements and proposals for public contracts obviously was 
intended by Congress to invite competition among bidders, and to prevent 
favoritism and fraudulent combinations in awarding contracts. This competi- 
tion in the procurement of public supplies as required by law in practice results 
in economy in the expenditures. (C. S. of A. 17.) 

606. A certificate as to the number of bids sought and received will be made 
on each voucher, and the bids received will accompany the first voucher. 
(C. S. of A. 17.) 

607. Care will be taken in the preparation of specifications that the article 
desired may be clearly and accurately described, in order that all dealers may 
bid on the same understandingly. (C. S. of A. 17.) 

(125) 



Section 41.— ADVERTISING FOR PROPOSALS. 

611. In cases of large purchases a period of 30 or more days should inter- 
vene between date of first publication and of. opening proposals. In small : pur- 
chases from 7 to 30 days should intervene, and when the public exigency, (con- 
stituting an emergency ) does not permit 7 days to intervene, the period should 
be for as many days as the circumstances will permit. The existence of such 
emergency is to be determined by the officer upon whom the duty of making 
the purchase devolves. Advertising for proposals by newspapers will be adopted 
when time permits and the quantity or value of the purchase, or character of 
the services, in the opinion of the purchasing officer, will justify the expense. 
In such cases the following paragraph governs as to the number of days to 
intervene between the first publication and the date of opening proposals. 
When notice of less than 30 days is given, advertising by circulars (sent to 
principal dealers in the localities where the supplies or services are desired 
and posted in public places) is permissible. A purchasing officer may advertise 
by newspapers when authorized by the Secretary of the Navy and by circulars 
at the same time. 

612. Advertisements in newspapers announcing sales of condemned property 
or inviting proposals for furnishing labor or supplies will, as a rule, allow 30 
days to intervene between date of first publication and date of sale or open- 
ing of bids. If necessity requires, a shorter period may be allowed, but no 
period of less than 10 clays will be designated except in case of emergency. 
The officer who is accountable for property which is to be advertised for sale, 
or who is authorized to invite proposals for furnishing labor or supplies, is the 
one upon whom devolves the duty of determining whether an emergency exists 
warranting the designation of a period less than 10 days for the publication of 
the advertisement. No officer will authorize the publication of an advertise- 
ment beyond the morning of the day on which the sale or opening of bids is 
to occur, and no payments will be made for continuing such publication beyond 
the period authorized. 

613. When advertisements or specifications thereunder do not announce 
fixed standards of articles required, they should be so worded as to permit 
bids to be considered item by item and awards to be made for the most suitable 
articles of each kind offered. 

614. Whenever it is intended to require that guaranties or certified checks 
shall accompany proposals, that fact, the amount in which the guarantors are 
to justify, or, if certified checks are substituted for the guaranties, the amount 
required and the periods to be allowed after the award for the execution of 
contract papers and bonds will be stated in the advertisement or specifications. 

615. Advertisements inviting proposals will ordinarily be issued by the 
officer who is to make the contract or purchase. In special cases, upon com- 
petent authority, they may be issued by any other designated officer. 

(127) 



128 



tfltf. .When -oitieers are muter the -necessity of advertising in newspapers, they 
shall forward to the Quartermaster, through official channels, a copy of the 
proposed advertisement, that he may take such further steps as may be required 
for the publication of the same. 

61.7. Bills for advertising are allowed by the accounting officers only when 
accompanied by the written authority of the Secretary of the Navy and a certi- 
fied copy of the advertisement. 

618. All advertisements, notices, proposals for contracts, and all forms of 
advertising required by law for the several departments of the Government may 
be paid for at a price not to exceed the commercial rates charged to private 
individuals, with the usual discounts. Such ratc-s to be ascertained from sworn 
statements to be furnished by the proprietors or publishers of the newspapers 
proposing so to advertise. 



Section 42. — PROPOSALS. 

621. Information in regard to supplies or services for which proposals have been 
invited will be furnished, on application, to all persons desiring it, but no person 
belonging to or employed in the military or naval service will render assistance 
in the preparation of proposals. 

622. Bidders for supplies will be informed of the kind, quantity, and quality of 
articles required, the place, time, and rate of delivery, and conditions of payment. 
They will be furnished with such specifications as have been adopted, and will be 
permitted to examine the standard samples at the places where deposited. 

In order that bidders may be fully informed of the basis on which the purchasing 
officer intends to make the award, this will be indicated on each request for proposals 
by entering thereon "Award will be made by item" or "Award will be made on the 
lowest aggregate acceptable bid" or "Award will be made either by item or for the 
lot, as may be most advantageous to the Government", according to -which of these 
methods it is intended to follow. (C. S. of A 1!.) 

623. Bidders for labor will be informed of the nature and extent of the services 
required and where they are to be performed. They will be furnished with or allowed 
to examine plans and specifications of all works upon which they desire to bid, and, 
in general, will be furnished with any information needed to enable them to act 
understandingly. 

624. When the amount involved exceeds $500, the purchasing officer should 
require proposals in duplicate, in strict accordance with the requirements of the 
advertisement or specifications. Proposals should make specific reference to the 
advertisement, if any, and to any plans or specifications which may have been 
furnished. Each proposal should give the place of residence and post-office address 
of the bidder, with county, State, or Territory, and should be signed by the bidder 
with his usual signature in full. 

625. A proposal by a person. who affixes to his signature the word "president," 
"secretary,"' "agent," or other designation, without disclosing his principal, is 
the proposal of the individual. Proposals by a corporation should be signed in 
the corporate name by the duly authorized officer of the corporation, who should 
file evidence of his authority to do so. The corporate seal, if any, must be affixed 
to the proposal. Proposals by a firm should be signed with the firm name by one 
of the members of the firm. If the signature to a proposal is that of an officer. 
attorney, or agent of a corporation, or of an attorney or agent of a firm or indi- 
vidual and his authority to act on behalf of his principal is not a matter of general 
notoriety in the locality where the proposals are opened, the officer who opens such 
proposals should, before considering the same, satisfy himself that the signer is 
vested with sufficient autnority to represent his principal in the transaction. 

626. In proposals, numbers and prices will be written in words as well as ex- 
pressed in figures: but when a great variety of articles, such as stationery, hardware 
etc.. is required quantities and prices may, if the amounts involved are incon- 
siderable and the forms of proposals so indicate, be expressed in figures only. 
The unit price will govern in case of error. It will be sufficient if specifications 
are referred to and are declared to form part of the proposal. 

(129) 



(130) 

627. Erasures or interlineations should be explained by the bidder, in the 
proposal, over his signature. 

628. Guaranties, signed by two responsible persons, or by an authorized bonding 
company, will be required to accompany proposals whenever, in the opinion of the 
officer authorized to make the contract, they are necessary to protect the public 
interests, and when so required, no proposal unaccompanied by a guaranty, made 
in manner and form as directed in the advertisement or specifications, will be con- 
sidered. At the option of the Quartermaster certified checks for the amount of the 
guaranty required may be received in place of the written guaranty. These checks 
will be made payable to u The Quartermaster, U.S. Marine Corps," kept in a 
secure place, and will be returned to bidders when no longer required to protect 
the interests of the Government. 

629. The guaranty will be in duplicate, and made out and executed with the 
necessary justification, in accordance with the prescribed blank forms. 

630. Proposals, with their guaranties, will be securely sealed in suitable envel- 
opes, indorsed and addressed as required by the advertisement, and must be in the 
possesion of the officer addressed before the hour appointed for the opening. 

631. Proposals received prior to the time of opening will be securely kept. The 
officer whose duty it is to open them will decide when that time has arrived. No 
proposals received thereafter will be considered, except that when a proposal ar- 
rives by mail after the time fixed for the opening, but before the award is made, 
and it is clearly shown that the nonarrival on time was due solely to delay in the 
mails for which the bidder was not responsible, such proposal will be received 
and considered. 

632. A bidder has a right to withdraw a bid at any time before acceptance. 
(21 Comp., 523.) 

633. Proposals will be opened and read aloud at the time and place appointed 
for the opening (bidders having the right to be present), and each proposal will 
then and there be numbered and entered on an abstract, the articles being entered 
in the order in which they are to appear on the returns. Articles to be procured 
by contract will be abstracted separately from those to be procured on written 
acceptance. If the number of proposals is large, those relating to specific 
articles or classes of articles may be entered on separate abstracts. The number 
of each proposal, with the quantities and prices of articles offered and dates of 
delivery, will appear in the proper columns, and a copy of the advertisement or 
notice under which the proposals are received, with a copy of the specifications, 
if any, will be attached to the upper left-hand corner of the abstract. When 
two or more sheets are used for the abstract, they will be properly fastened together 
and paged on the upper right-hand corner. 

634. When proposals arc received at a post, unless by an officer authorized to 
make the award, as in cases involving small expenditures, such proposals, in 
duplicate, will be forwarded to the Quartermaster under whose direction the pur- 
chase is to be made, with the recommendations of the receiving officer and the 
commanding officer as to the person to whom the award should be made. 



131 



When a purchasing officer, acting under the direct supervision of the Quarter- 
master, has invited and received proposals, he will make the award and exe- 
cute the necessary papers unless otherwise directed by the Quartermaster. 

635. When proposals for supplies are received at stations other than the 
headquarters of the corps, the purchasing quartermaster will submit them to 
his commanding officer, and after conferring with him in relation thereto will 
make the award and execute the necessary papers, unless, under existing 
orders, the action of higher authority is necessary. 



' 



Section 43.— AWARDS. 

641. Except in rare cases, when the United States elects to exercise the right 
to reject proposals, awards will be made to the lowest responsible bidder, pro- 
vided that his bid is reasonable and that it is in the interest of the Government 
to accept it. 

642. In case the Government desires to change the speciiications in any man- 
ner after proposals have been received and opened, all proposals shall be 
rejected and new proposals, embodying the changed specifications, advertised 
for. 

643. Slight failures by a bidder to comply strictly with the terms of an adver- 
tisement should not necessarily lead to the rejection of his bid, but the best 
interests of tbe Government will be fully considered in making the award. 

644. When no guaranty is required, bidders must, if called upon by the 
awarding officer, furnish satisfactory evidence before the award is made of 
their ability to carry their proposal into effect. The awarding officer will fully 
satisfy himself in this connection to protect both the Government and himself. 

645. The accepted quantity and price will be noted on the abstract of pro- 
posals. If a bid is rejected and one at a higher price accepted, the reason for 
the rejection will also be noted on the abstract. When contracts are made the 
fact will be stated on the abstract. 

646. (a) With the exception of those stations where officers are empowered 
to execute contracts, and unless otherwise directed, when proposals are re- 
ceived for one or more items and the amount of any award thereunder exceeds 
$500. ALL proposals will be forwarded to the Quartermaster with suitable 
recommendation for awards. The Quartermaster will make all awards there- 
under and will prepare formal contract and bond for awards exceeding $500. 
Voucher covering such awards for amounts of $500 or less will be accompanied 
by a copy of the letter of award, and the following notation will be placed on 
the face of the voucher : 

" Without formal contract and bond, there being $500 or less in- 
volved. Purchase authorized by the Quartermaster in letter dated 

, No. , copy attached." 

(6) When no award exceeds $500 the purchasing officer is authorized to place 
orders without forwarding the proposals to the Quartermaster. 

(c) In urgent cases when the amount of any atvard exceeds $500 and where 
immediate award is necessary, the officer receiving the bids should obtain tele- 
graphic authority from the Quartermaster to make awards, and should then 
forward all bids received, together with schedule of bids, and copies of all 
awards, to the Quartermaster for the preparation of format contracts where 
required. Such letters of award involving more than $500 should state that 
formal contract will be forwarded by the Quartermaster. (G\ S. of A. ^1.) 

647. The accepted proposal must be indorsed "Accepted for Items Nos. " 

over the signature of the purchasing officer and attached to the first voucher 
submitted for payment. In case all items on one set of proposals are awarded 

(133) 



134 

to one bidder, the blank space after the word " Nos." should be completed to 
show the total number of such items as they appear on the proposal. 

648. Where several awards are made under one set of proposals covering pur- 
chases not in excess of $500. all of the proposals received from bidders must be 
filed with the first voucher submitted for payment for any of the items con- 
tained in that particular set of proposals, and proper reference made to such 
voucher at "(&)" under "Form of Agreement" on Forms N. M. C. 377 and 
377-A. in the manner illustrated below : 

"(o) Under written proposals * * * filed with voucher, $50.2p, in favor 
of National Supply Company. Purchase order hied with this voucher." 



Section 44.— FORMS OF AGREEMENT. 

651. (1) A purchase of supplies or engagement of services will be made: 

(a.) By contract, "reduced to writing and signed by the contracting parties 
with their names at the end thereof." Agreements of this character only are 
termed " contracts " in these regulations. This method will, subject to such 
exceptions as may be duly authorized by regulations, be used when the amount 
involved exceeds $500 or when delivery or performance does not immediately 
follow the award. 

(&) By written proposal and written acceptance. This method may be re- 
sorted to when delivery or performance immediately follows award or when 
specifically authorized, and when the amount involved is $500 or less. 

(c) By oral agreement. This method may be used under circumstances in- 
dicated in the following paragraph if delivery or performance immediately 
follows the agreement. 

(2) An open-market purchase of supplies or engagement of services is one 
made without advertising, and is authorized in the following cases : 

(a) In an emergency, as when the public exigencies require immediate de- 
livery or performance and there is not time to advertise by newspapers, posters, 
or circulars. 

(b) When it is impracticable to secure competition. 

(c) When proposals have been invited and none have been received. 

(d) When proposals are above the market price or otherwise unreasonable. 

(135) 



Section 45,— CONTRACTS. 

661. Contracts for supplies and services will be made on forms furnished by 
the Quartermaster's Department in cases where such forms are applicable, and 
those forms will be modified only to such extent as is necessary. When modifi- 
cations are made, they must be fully explained over the signatures of the con- 
tracting parties. All conditions of the contract will be stated therein as fully 
and clearly as possible. 

662. No person shall be received as a contractor who is not a manufacturer 
of, or regular dealer in, the articles which he offers to supply. 

663. A person to be a regular dealer, within the meaning of the law, must 
be regularly engaged in the business of buying the articles and selling the same 
to the general public. 

664. Contracts for supplies and services will be made in the name of the 
United States, and will be signed by the Quartermaster or other officer desig- 
nated by him. They will not be made at posts unless authorized by the 
Quartermaster, and they will not be so authorized unless the stores or services 
required, of proper quality or kind, can be procured as cheaply there as else- 
where. 

665. When a contract is entered into with a partnership, the individual names 
of the partners should be given in the body of the instrument, with the recita- 
tion that they are partners composing a firm, which should be named, and it 
may be signed in the name of the partnership by one of the partners, who will 
append his own signature over the remark " member of the firm." 

666. A contract of a corporation should have the name of the corporation 
written in the body of the instrument, as one of the parties thereto, and should 
be signed by the officer or person who has been authorized to contract in its 
behalf, who should sign the corporate name and his own. The contracting 
officer will in all cases satisfy himself that the signer has authority to bind 
the corporation, and either require from him satisfactory evidence thereof and 
file the same with the contract, or certify on the contract that he has satisfied 
himself of the signer's authority and has waived this requirement. If evi- 
dence be filed with the contract, it should consist of extracts from the articles 
of incorporation, the by-laws, or the minutes of the board of directors, duly 
certified by the custodian of such records under the corporate seal (if there be 
one), showing the signer to be properly vested with authority to bind the 
corporation. 

(137) 



138 

667. After the contract has been executed, the necessary copies thereof will 
be prepared and distribution thereof made as follows: The original will be for- 
warded immediately to the Auditor for the Navy Department, but where it is 
accompanied by a bond on which an approved surety company appears as 
surety it will be forwarded to the Solicitor for the Navy Department for trans- 
mission by him through the Section of Surety Bonds to the Auditor; one copy 
will be forwarded to the Quartermaster, one to tlie contractor, one to the con- 
tracting officer (or officer at the place where the services are to be performed 
or suppUes delivered, when the Quartermaster is the contracting officer), and 
one to the returns office of the Department of the Interior. Drawings or blue 
prints forming a part of a contract will be omitted from all contracts sent to 
the office of the Auditor. (C. S. of A. 16.) 

668. The copy of the contract for the returns office of the Department of the 
Interior will be transmitted thereto, as soon as possible after the contract has 
been made and approved, and within 30 days, together with the original of 
each bid, offer, or proposal made by persons to obtain the contract, and a copy 
of the advertisement, all to be fastened together with a ribbon and seal, and 
numbered in regular order, with the affidavit of the contracting officer ap- 
pended in the following form : 

I do solemnly swear (or affirm) that the copy of contract hereto 
annexed is an exact copy of a contract made by me personally with 

— > ; that I made the same fairly, without any benefit or advantage 

to myself, or allowing any such benefit or advantage corruptly to the ■ 
said , or any other person ; and that the papers accompanying in- 
clude all those relating to the said contract, as required by the statute 
;. in such case made and provided. 

(a) When the copy of contract for the returns office can not be forwarded 
within the period of 30 days, as required by the statute, the contracting officer 
should transmit the same with an explanation of the causes of delay direct to 
the Quartermaster. This copy will then be forwarded by that officer to the 
returns office, with a notation of his views as to whether or not the reasons 
set forth for the delay by the contracting officer are satisfactory. 



WASHINGTON : GOVERNMENT PRINTING OFFICE : 1919 



Section 46.— -BONDS. 

671. Before entering upon the duties of his office every officer of the Quar- 
termaster's Department of the Marine Corps is required to give bond for the 
faithful performance thereof, with sufficient surety, to be approved by the 
Secretary of the Navy. Such bond takes effect from the date of its approval 
by the Secretary of the Navy. 

672. Each such officer shall give a new bond, with sufficient surety, every 
four years, or whenever required to do so by the Secretary of the Navy, and 
all such bonds shall be examined every two years for the purpose of ascertain- 
ing the sufficiency of the surety thereon. 

673. Pursuant to the act of August 5, 1909 (36 Stat., 125), no official bond 
of an officer of the Quartermaster's Department of the Marine Corps executed 
by a surety company and costing more than $2,025 a thousand will be accepted 
by the department. The executing company should be required to attach to 
each official bond a certificate showing the rate of premium charged therefor. 

674. The bond of an officer of the Quartermaster's Department acting as an 
assistant to another officer of the same department covers the Government 
property actually in his custody and for which he has receipted, but does not 
release the senior from a proper supervision over the acts of his subordinate. 

675. Bonds for the faithful performance of contracts for supplies will be 
required when the consideration exceeds $500, or, in lieu thereof, a certified 
check payable to the order of the Quartermaster for 25 to 50 per cent of the 
amount of the contract, the check to be held by the officer mentioned until 
the requirements of the contract shall be complied with and as a guaranty for 
compliance with the same. 

676. No bond will be required when the contract is for furnishing lodging 
and meals to recruits and recruiting parties and rent of recruiting offices and 
buildings for other purposes. 

677. The amount of penalty in a contractor's bond will be fixed by the con- 
tracting officer and will not be less than one-quarter nor more than the full 
amount of the consideration of the contract. 

678. When bonds with individual sureties are given for the faithful per- 
formance of contracts they will be made and executed with the necessary 
justification and certification of sufficiency of sureties, in accordance with the 
instructions printed on the blank forms of contractors' bonds furnished by the 
Quartermaster's Department. Such bonds must be executed by the contractor 
as principal, and by at least two responsible persons, who must be citizens of 
the United States, as sureties. Each must affix to his signature a seal, and 
each signature must be attested by at least one witness. When practicable 
there will be a separate witness to each signature. 

(139) 



MO 

679. Each individual surety must justify iu the amount of the bond, the 
affidavit of justification to be made and subscribed before an officer authorized 
by law to administer oaths for general purposes. 

680. Justification of individual sureties will be followed by the certificate 
of a judge of a United States court, United States district attorney, United 
States commissioner, or other civil officer of the United States, or of a judge 
of a State court of record, with the seal of said State court attached, that the 
sureties are known to him, and that to the best of his knowledge and belief 
each is pecuniarily worth, over and above all his debts, liabilities, and legal 
exemptions, the sum stated in his affidavit of justification. But, if necessary 
or more convenient, a separate certificate may be furnished as to each surety. 

681. Individual sureties on bonds executed in any foreign country, or in 
Porto Rico, Hawaii, the Philippine Islands, or other distant possessions of the 
United States, for the performance of contracts entered into in those places, 
need not be citizens of the United States. The affidavits of justification of 
such sureties may be taken before a notary or other officer having a seal who 
by the laws of the place is authorized to administer such oaths, the official 
seal of the notary or other officer to be affixed. The certification of sufficiency 
of such sureties may be made by a United States consul, by a notary, or by 
the judge or clerk of any court in such place having a seal, the official seal of 
the officer or court to be affixed. The regular blank forms of bonds when used 
as above will be modified accordingly and the changes will be fully explained 
over the signatures and seals of all parties to the bond. 

682. A firm will not be accepted as surety, nor will a partner be accepted as 
surety for a copartner or for a firm of which he is a member. An officer or 
stockholder of a corporation will not be accepted as surety for the corporation 
unless his affidavit of justification shows that he is pecuniarily worth the 
amount of the bond over and above his debts, liabilities, legal exemptions, and 
holdings of stock of such corporation. 

683. The sufficiency of individual guarantors or sureties on a bidder's 
guaranty or bond should be certified in the same manner as that of individual 
sureties on the bond of a contractor. Guarantors may, if the offer of a bidder 
be accepted, become sureties on his bond as contractor, if they are able to 
qualify as such. All bidders' guaranties and bonds are to be executed in dupli- 
cate. Of contractors' bonds but a single copy need be executed. 

684. When a contract is entered into for the construction of any public 
building, or the prosecution and completion of any public work, or for repairs 
on any public building or public work, the contractor or contractors will be 
required, before entering upon performance of the same, to include in the bond 
given for the faithful performance of the contract the further obligation that 
he or they will promptly make payments to all persons who supply him or 
them with labor or materials for the prosecution of the work provided for in 
such contract. If no suit should be brought by the United States within six 
months from the completion and final settlement of said contract, then the 
person or persons supplying the contractor or contractors with labor or mate- 
rials will be furnished with a copy of the contract and bond upon his or their 
application to the Quartermaster, accompanied by an affidavit that the labor 



141 

or materials have been supplied by him or them and have not been paid for by 
the contractor or contractors. 

685. Any person who has furnished such labor or materials and has not 
been paid therefor may, under the conditions prescribed by the act of August 
13, 1894, as amended by the act of February 24, 1905, obtain from the depart- 
ment a certified copy of the contract and bond and bring suit thereon against 
the contractor and his sureties for the enforcement of his claim. 

686. Where a corporation is principal or surety on a bond there must be 
attached to the bond or file in the Navy Department proper evidence of the 
authority of the person or persons executing the bond in its behalf. The re- 
quired evidence is a copy of the record of their selection or appointment in the 
character assumed, together with a copy of the by-laws or other record cover- 
ing their authority; these copies to be duly certified by the custodian of such 
records, under the corporate seal, to be correct copies. Where the authority 
is conferred by a resolution which names the person or persons vested there- 
with no other evidence is required, but the copy of the record of the resolution 
must include a copy of the record of its adoption. The principal and surety 
must sign and seal the bond. The corporate seal of the corporation must be 
affixed thereto by some person duly authorized, who must also affix the name of 
the corporation to it. followed by his own signature and official designation 
written after the word " by." The names and places of business of the principal 
and surety must be written in the body of the bond. 

687. A corporation, other than a surety or bonding company legally author- 
ized to guarantee bonds, will not be accepted as surety on a guaranty or bond. 

688. Before a corporation will be accepted as sole surety it must obtain 
authority in writing from the Secretary of the Treasury to do business with 
the United States, under the act of August 13, 1894, as amended by the act of 
March 23, 1910; and before it will be accepted as surety on the bond of a 
principal residing in a State or Territory other than the one in which it was 
incorporated it must comply with the requirements of section 2 of said act as 
amended, as to the appointment of an agent on whom process may be served, 
etc. Lists of surety companies that have conformed to the requirements of 
these laws will be published from time to time by the Treasury Department. 
Such companies will be accepted as sole sureties on official, contract, and other 
bonds, subject, however, to the following limitations: 

(a) No company having authority, under the act of Congress of August 13, 
1894, as amended by the act of March 23, 1910, above mentioned, to do busi- 
ness with the United States shall be accepted as sole surety on any recog- 
nizance, stipulation, bond, or undertaking under the Navy Department, which 
shall execute any recognizance, stipulation, bond, or undertaking on behalf of 
any individual, firm, association, or corporation, whether or not the United 
States is interested .as a party thereto, the penal sum of which is greater than 
10 per cent of the paid-up capital and surplus of such company. 

(&) Two or more companies may be accepted as sureties on any recognizance, 
stipulation, bond, or undertaking under the Navy Department the penal sum 
of which does not exceed the limit herein prescribed of their aggregate paid- 
up capital and surplus. In such cases each company shall limit its liability, 
in terms, upon the face of the bond, to a definite specified amount, such amount 



142 

to be in all cases, however, within the limitations herein prescribed. In cases 
where the law especially requires it, every such recognizance, stipulation, bond, 
or undertaking shall be executed by the principal and sureties jointly and 
severally. 

(c) No portion of any recognizance, stipulation, bond, or undertaking shall 
be included in determining the limitations herein prescribed which shall have 
been reinsured at the time of execution and delivery of the original obligation, 
or within 20 days thereafter, in a company authorized to do business under 
the acts above referred to, within the limitations herein prescribed, or in such 
companies and under such limitations as the Secretary of the Treasury shall 
have approved. 

(d) No portion of any recognizance, stipulation, bond, or undertaking shall 
be included in determining the limitations herein prescribed upon which such 
company shall have been secured at the time of execution and delivery of the 
original obligation, by the deposit in pledge, or by conveyance in trust, for its 
protection, of property equal in value to such excess. 

(e) No portion of any recognizance, stipulation, bond, or undertaking exe- 
cuted on behalf or on account of a fiduciary holding property in a trust ca- 
pacity shall be included in determining the limitations herein prescribed, upon 
which such company shall have been secured by deposit or other disposition 
of a suitable and sufficient portion of the estate so held that no further sale, 
mortgage, pledge, or other disposition can be made thereof without such com- 
pany's approval, except by the decree of a court having proper jurisdiction. 

(/) In determining the limitations herein prescribed the full penalty of a 
bond will be regarded as the liability, and no offset will be allowed on account 
of any estimate of risk which is less than the full penalty of the bond, except 
in the following cases: 

(1) Appeal bonds; in which cases the liability will be regarded as the 
amount of the judgment appealed from, plus 10 per cent of said amount to 
cover interest and costs. 

(2) Bonds of executors, administrators, trustees, guardians, and other fiduci- 
aries ; in which cases a certificate of the judge of the probate court, setting 
forth the measure of liability upon which he fixed the penalty of the bond, will 
be accepted by the department as evidence of the amount at risk when such 
certificate is filed with the supplement covering the bond. Credit will also be 
allowed for indemnifying agreements executed by sole heirs or beneficiaries of 
estates releasing the surety from liability: Provided, That a copy of such 
agreement shall, in each instance, be filed with the supplement covering such 
risk, together with satisfactory proof as to outstanding debts. 

(3) Contract bonds given in excess of the amount of a contract; in which 
cases the amount of the contract will be regarded as the liability. 

(4) Bonds for banks or trust companies as principals, conditioned to repay 
moneys on deposit, where by any law or decree of a court the amount to be 
deposited shall be less than the penalty of the bond ; in which cases the maxi- 
mum amount on deposit at any one time will be regarded as the liability. 

Each company will be required to report quarterly to the Secretary of the 
Treasury, as provided by paragraph (g) hereof, every such obligation the 



143 

al sum of which is greater than 10 per cent of its paid-up capital and sur- 
plus, together with a full statement of the facts which tend to bring it within 
the provisions of this paragraph. 

(g) Every such company will be required to file with the Secretary of the 
Treasury, on or before the last day of January of each year, a statement of its 
financial condition at the close of the preceding year upon the form provided 
by the Treasury Department. On or before the last day of April, July, and 
October of each year every such company will be required to file with the Secre- 
tary of the Treasury a statement of its financial condition at the close of the 
preceding three months. With each of said statements every such company 
will be required to file with the Secretary of the Treasury a schedule of the 
single obligations which it has executed during the preceding three months in 
excess of the limitations herein prescribed, showing the manner in which each 
of such excesses has been covered under these instructions. 

(h) The amount of paid-up capital and surplus of every such company will 
be determined by an audit of the annual and quarterly financial statements 
filed with the Secretary of the Treasury or by reports upon current examina- 
tions made by the insurance departments of the several States or by such 
examination of the companies at their own expense, as the Secretary of the 
Treasury may deem necessary. 

The qualifying powers of the respective companies will be published promptly 
on the first day of March and the fifteenth days of May, August, and November 
of each year, and the ratings of companies which fail to file or to complete 
their statements within the time herein provided will be omitted. The Secre- 
tary of the Treasury will keep the Navy Department advised from time to time 
as to the status and qualifying power of the various companies under these 
instructions. 

(i) In the event that it becomes necessary to waive the limitations herein 
prescribed on any recognizance, stipulation, bond, or undertaking given to the 
United States notice of such waiver and the manner in which the excess is 
required to be covered shall in each instance be immediately transmitted by 
letter to the head of each of the other executive departments. 

(;) Failure on the part of any company to comply with the provisions of 
these instructions will be considered sufficient ground for refusing further 
to accept such company as surety on obligations under the Navy Department 
I during the continuance of such delinquency, and in the event of persistent 
! failure to observe the provisions of these instructions the name of any such 
company will be removed from the list of sureties acceptable to the Navy 
Department. 

In case of financial embarrassment, failure, or other disqualifying cause on 
the part of the surety to a bond, the Secretary of the Navy will require the 
bond to be renewed to his satisfaction, upon notification to the principal. 
Official bonds may not be renewed at the will of the principal or surety, but 
only with the approval of the Secretary, and the substitution of one surety 
. for another on a bond will not be permitted except with the approval of the 
Secretary, or after the bond has run for a period of four years, when a renewal 
thereof is required by law. 



I 

Section 47.— RESPONSIBILITY AND PENALTIES. 

691. All officers, agents, or other persons receiving public moneys shall 
render distinct accounts of the application thereof, according to the appro 
priation under which the same may have been advanced to them. (Sec. 3623 
Rev. Stat.) 

692. Although in point of fact an officer may be charged on the books o1 
the Treasury with the amount of requisitions made in his favor, yet he is nol 
to be held accountable for money until it shall come into his hands. 

693. If any person under the Navy Department has knowledge of any fraud, 
collusion, or improper conduct on the part of any purchasing or other agent 
or contractor, or on the part of any person employed in superintending repairs, 
receiving or receipting for supplies, or has knowledge of any fraud, collusion, 
or improper conduct in any matters connected with the naval service, he shall 
report the same immediately in writing over his proper signature to his 
immediate superior, specifying the particular act or acts of misconduct, fraud, 
neglect, or collusion, and the means of proving the same. (Par. 1504 (2), 
N. R., 1913.) 

694. No person employed in the Navy or under the Navy Department shall 
take or receive, directly or indirectly, any emolument or gratuity from any 
contractor or other person furnishing supplies or act as agent or attorney tot 
such person. (Par. 1521, N. R., 1913.) 

695. No officer of the Quartermaster's Department disbursing money for the 
Marine Corps, or directing the disbursement thereof, shall be concerned indi- 
vidually, directly or indirectly, in the purchase or sale of any article intended 
for, used by, or pertaining to the department in which he is engaged. 

696. Officers will not purchase supplies for the Marine Corps from any other 
person in the military or naval service, nor contract with any such person to 
furnish supplies or service to the corps, nor make any Government purchase 
or contract in which such person shall be admitted to share or receive benefit. 

697. No officer shall give certificate to inventors whose works he may have 
examined, nor to persons with whom he has had official dealings, except that 
he may give letters to eniisted men and employees of the Navy and Marine 
Corps who are to appear before examining boards and to former enlisted men 
seeking positions, setting forth the character of service performed by such 
persons and their efficiency and conduct while under his observation. 

698. In all cases of transfer of funds the receiving officer must state on the 
receipt given that he holds himself accountable to the United States for the 
sum received. 

699. No accounting or disbursing officer of the Government shall allow or 
pay any account or charge whatever growing out of or in any way connected 
with any commission or inquiry, except courts-martial or courts of inquiry in 
the military or naval service of the United States, until special appropriations 

53008a— 18 10 (145) 



146 

shall have been made by law to pay such accounts and charges. (Sec. 3681, 
Rev. Stat.) 

700. No money shall be paid to any person for his compensation who is in 
arrears to the United States until he has accounted for and paid into the 
Treasury all sums for which he may be liable. 

701. When ordered by his commanding officer to make an expenditure of 
money which an officer of the Quartermaster's Department believes to be 
illegal or contrary to regulations the latter shall state in writing the grounds 
on which he objects to obeying the order and request that the order be 
reiterated in writing. On the receipt of such order the expenditure shall be 
made. 

(a) The officer who approves a requisition authorizing an expenditure of 
money will be held responsible for the expenditure made under the authority 
of such requisition. If the expenditure be disallowed, it will be charged to 
the officer who ordered it or to the officer who approved the open purchase 
requisition, as the case may be. 

702. If a payment made on the certificate of an officer as to the facts is 
afterwards disallowed for error of fact in the certificate, it will pass to the 
credit of the disbursing officer and be charged to the officer who gave the 
certificate ; but the disbursing officer can not protect himself in an erroneous 
payment made without due care by charging lack of care against the officer who 
gave the certificate. 

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Section 48.— MONEY VOUCHERS. 

711. When an article purchased is not named in the appropriation act, the 
purpose for which it is intended determines the appropriation from which pay- 
ment is made. , 

712. Vouchers will be made on the prescribed forms. The correctness of the 
facts stated on a voucher and the justness of the account must be certified to 
by an officer. 

713. No receipts for money paid by disbursing officers shall be required or 
taken by disbursing officers except where receipts are required either by law 
or contract, but in lieu thereof a certificate should be placed either on the 
dealer's bills or on the voucher as follows : " I certify that the above account is 
correct and just, and that payment therefor has not been received." 

714. In the rendition of accounts to the Auditor for the Navy Department or 
the disbursing assistant quartermasters of the Corps for settlement, the vouch- 
ers should show the name and place of business of the person or firm from whom 
the articles or services were procured, and the signature should correspond 
literally with the name. An attorney should sign the name of his principal to 
the certificate mentioned in the preceding paragraph, adding " By his attorney 
in fact," and sign his own name thereafter. 

715. A certificate to a voucher which has been made out in favor of a firm by 
name must be signed in the firm name by one of the partners known by the dis- 
bursing officer to be a member of the firm, when the disbursing officer has no 
notice of any arrangement among the partners that such member has no 
authority to bind the firm. The certificate should be signed in the firm name 
by the partner, who should append his own signature as " one of the firm." 
Vouchers must be stated in the name of the corporation, company, firm, or 
person rendering the service or furnishing the articles for which payment is 
made. 

716. When payment is made by check the date, number, and amount of the 
check and the depositary upon which it is drawn should be noted on the 
voucher. 

717. Vouchers should show the true date of the delivery of articles and quan- 
tity and unit price of each article, the character and true period of service and 
the rate of pay per day or month, and if employment of services is for frac- 
tional part of month, the dates on which employed should be given. 

718. Vouchers should be supported by itemized bills in duplicate, requisitions 
(except in emergency purchases), the advertisement or circular proposal, the 
letter of award, certificates of purchasing, inspecting, and receiving officers as 
to quality, quantity, and price, which certificates should in every instance, 
when practicable, be executed by an officer other than the disbursing officer, 
and by all orders and any other papers which authorize or explain the expendi- 
ture, or upon which the disbursing assistant quartermaster relies to relieve 
himself from responsibility. All vouchers and subvouchers must be securely 
fastened together before the voucher is forwarded to the disbursing assistant 
quartermaster for payment, arranged as follows: First, dealer's original bill; 
second, requisition or authority ; third, accepted proposal ; fourth, purchase 

(147) 



148 

order ; fifth, rejected proposals ; sixth, original voucher ; seventh, dealer's 
duplicate bill; eighth, memorandum voucher. (C. S. of A. 3 and 23.) 

719. The voucher should indicate on its face how the purchase or engage- 
ment was made. If under a formal written contract, the contract should be 
referred to. If under sealed proposals, after public notice, the proposals re- 
ceived should accompany the voucher. (This does not refer to cases where pro- 
posals are invited by advertisement, and contracts made thereon.) If under 
an emergency, in open market, when the time will not allow notice or proposal, 
the fact should appear on the voucher. 

720. When it becomes the duty of an officer to order a purchase, it neces- 
sarily becomes his duty to decide whether the public exigency requires imme- 
diate delivery, but it is neither the duty nor within the power of an officer of 
the Marine Corps to make a conclusive decision of the matter after the pur- 
chase is made. It is therefore deemed advisable that requisitions, upon which 
orders will be indorsed, having the order to purchase or the decision in regard 
to the exigency written thereon, be filed with the accounting officers as a part 
of the voucher ; and all original bills should also be filed with the account as 
part of the voucher. 

721. Vouchers for reimbursement of officers and enlisted men, for expenses 
necessarily incurred, should, when possible, be accompanied by receipts as sub- 
vouchers, as well as a certified copy of the authority for incurring the expense. 

722. Freight vouchers should in all cases be accompanied by the original bill 
of lading, properly accomplished by the consignee. If the shipment is made 
through any other department of the Government, all papers forwarded by that 
department should be filed with the voucher upon which payment is made. 

723. Vouchers for the transportation of officers and enlisted men should be 
accompanied by the order on the transportation company signed by the issuing 
officer. The certificate of receipt on the order should be accomplished by the 
person receiving the tickets. 

724. The vouchers for all fuel purchased and accepted, including fuel used 
in the barracks, will be consolidated and rendered monthly. 

725. All vouchers and accompanying papers should give the exact state of 
facts upon which payments are based, showing a clear and complete explana- 
tion of the transaction, for the information of the accounting officers in set- 
tling the disbursing officer's accounts. 

726. If payment in currency or by check is made to an incorporated or unin- 
corporated company, the certificate must be signed with the company name, 
followed by the autograph signature of the officer, with his title, or of the 
agent to whom the money or check is to be delivered. 

727. If payment in currency or by check is made to a copartnership doing 
business as such, the certificate must be signed with the usual firm signature by 
one of the members of the firm, who will be required to append his own signa- 
ture as " one of the firm." 



149 

728. If payment in currency or by check is made to an individual, the certifi* 
cate must be signed by him in person. 

729. In all payments made by currency the receipt must be signed by the 
person to whom the amount is due or by his authorized agent. 

730. Receipts for small sums for occasional service paid to corporations, 
such as telegraph, turnpike, transfer and express companies, etc., may be signed 
by the local agent in charge of the business of the company at the place where 
the service is rendered, or where it begins or terminates, and the certificate of 
the officer making payment that the person to whom payment was thus made 
was then the local agent of the company, in charge of its business at the place 
designated, will be sufficient evidence of the agent's authority to receive and 
receipt for the money paid. 

731. Evidence of the authority of the officer signing for an incorporated or 
unincorporated company must accompany the voucher unless the payment is 
made by a check drawn on a United States depositary to the order of the 
company, and that fact, with the date and number of the check and name of 
the depositary, is stated on the voucher. 

732. When a disbursing officer is satisfied that an attorney or agent is 
authorized to sign for his principal, whether an individual, firm, company, or 
corporation, the signature of the principal by the attorney or agent will be 
sufficient, without proof of authority accompanying the voucher, provided that 
payment is made by a check drawn on a United States depositary and payable 
to the order of the principal, and the memorandum required in the preceding 
paragraph is made upon the voucher. 

733. Every voucher in support of a payment for supplies or for services, 
whether it be made pursuant to a formally prepared contract, and accepted 
bid, or a purchase without advertising, will be made out in favor of the creditor, 
giving his address, and must state (if for supplies furnished) the date of the 
purchase, the quantity, and the price of each article, and the amount; or (if 
for service), the character of the service, the date or dates on which rendered, 
and the amount. Where a purchase under an accepted bid after public notice 
is made, the voucher, besides being subject to the foregoing requirements, will 
be accompanied by all the bids received, a copy of the letter accepting the 
bid, and must contain a certificate that the needs of the service required the 
purchase to be made in the manner indicated by the public notice. Where 
papers relating to two or more vouchers are required to accompany accounts 
they must be filed with the first voucher paid, and reference thereto made on 
the other vouchers. A voucher for service by the day or month must state 
the nature of the service, the inclusive dates of the service, the time for which 
payment is made, the rate of pay, and the amount. 

734. All vouchers, when practicable, will be rendered in the English lan- 
guage, but if rendered in a foreign language a translation of the same must 
accompany the voucher. 

735. Money amounts will be expressed in terms of dollars and cents. When 
a fraction of a cent less than one-half occurs in the footing of a voucher it will 
be disregarded. If the fraction be one-half or greater it will be reckoned as 
a cent. 



150 

736. To secure uniformity in the preparation and rendition of their accounts, 
the following illustration of the method of stating the value of foreign silver 
or gold in the islands now occupied by the United States forces is stated : The 
accounts, whether for purchases or services, will be stated in the currency 
under which the indebtedness is incurred, i. e., foreign silver or gold or tfnited 
States currency. If the agreement calls for either foreign silver or gold the 
account shall be stated in those currencies respectively. When in silver, the 
total amount will be reduced to its equivalent in the gold currency in use in 
the country in which the indebtedness is incurred, at the rate of exchange 
which may govern at the time, and from this gold currency into United States 
currency at the current rate of exchange at the date the articles or supplies 
were delivered or the services rendered. If the account is stated in the gold 
currency in use, but the one reduction — Into United States currency — will be 
necessary. 

737. The amount in United States currency having been determined, authority 
is hereby given for checks to be drawn therefor by disbursing officers of the 
Quartermaster's Department to their own order in the United States currency 
and by them exchanged at local fiscal agencies of the United States where pos- 
sible, or at local banks, for the necessary amount in the coin required to pay 
the creditor in the money originally agreed upon, and authority is hereby given 
for such exchange where the creditor declines to accept check payable in cur- 
rency of the United States. 

738. Fees of civil officers for administering oaths in matters of military 
administration (where the services of authorized officers were not obtainable) 
will be paid by the Quartermaster's Department upon properly presented 
vouchers. These authorized officers should be sought when possible, and when 
none of them is within reach and available, recourse must be had to a notary 
public or other civil officer competent to administer oaths for 'general purposes. 

739. Officers of the Quartermaster's Department will not issue vouchers for 
unpaid accounts, as due bills against the United States, but a certified state- 
ment of personal services and of wages due may be given to a discharged 
employee who, for want of funds, was not paid at time of discharge. 

740. In computing time for payment of services the following rules will 
be observed: 

(a) Annual compensation will be divided into 12 equal payments, one of 
which will be due for each full month's service. 

(&) In computing the amount due for compensation for a fractional part 
of any calendar month it will be assumed that each month consists of thirty 
days. For example, March 1 to 10, inclusive, is 10 days, or £# of the monthly 
compensation ; March 20 to 31, inclusive, is 11 days, or $£ ' of the monthly 
compensation ; February 1 to 6, inclusive, is 6 days, or ^ of the monthly com- 
pensation ; February 25 to 28, inclusive, is 6 days, or ¥ % of the monthly com- 
pensation. No payment will be made for services rendered on the 31st of any 
month when based on an annual or monthly compensation. 

741. For commutation of subsistence and for services of persons employed 
at a per diem rate, payment will be made for the actual number of days. 



151 

742. When services are rendered from one given date to another, the account 
will state clearly whether both dates are included. 

743. In computing- the wages of persons employed at a per diem allowance, the 
day on which service beg'ins and the day on which it ends will be allowed in the 
computation. 

744. In computing* amount due for rent for fractional part of a month, the actual 
number of days the premises are occupied will be used, e. g\, December 21 to 3i, 
11 days, or £J of the monthly rental. 

745. The word "month" when used in a contract means calendar month unless 
the contrary is stated, and a calendar month is one as expressed in a calendar re- 
gardless of the number of days it may contain. 

746. When "days" are used in the period of time required for the completion 
of a contract, it means "calendar days." When "working - days" are used in the 
period of time required for the completion of a contract, it means all days ex- 
cepting- Sundays and legal holidays. 

747. Instead of the present practice of a disbursing assistant quartermaster 
numbering his individual vouchers consecutively beginning with No. 1 in each 
quarter, the voucher numbers at each disbursing office, irrespective of the disburs- 
ing officer, will start with No. 1 at the beginning of a fiscal year and continue con- 
secutively at that place throughout the fiscal year. Fiscal returns to the Auditor 
for the Navy Department and to this office w r ill be rendered as heretofore with this 
difference. 

(a) For example: Captain A is disbursing assistant quartermaster at headquart- 
ers. His voucher numbers start with No. 1 at the beginning of the fiscal year. At 
the end of the first quarter his last voucher is No. 5000 and he closes his quarterly 
account and renders his fiscal return accordingly. In the second quarter his vou- 
cher numbers start with No. 5001, and so on consecutively. On November 1, Cap- 
tain A is relieved of duty at headquarters, and Captain B is assigned to his duty 
as disbursing assistant quartermaster. Captain A, whose last voucher number is 
No. 7000, renders his return for part of the second quarter, and Captain B takes 
up the disbursing work, his first voucher for the second quarter starting with No. 
7001, irrespective of his last voucher number at his previous station. 

(C. S. of A. 2.) 

748. Fees and mileage, or traveling expenses, of civilians duly summoned as wit- 
nesses before a naval court or board are chargeable to the appropriation "Pay Mis- 
cellaneous, Navy", and may be paid by disbursing officers of the Marine Corps at 
stations where there is no pay officer of the Navy available to make such payment. 
(See Paragraph 132, Naval Courts and Boards, 1917). (C. S. of A. 11.) 






■ 

Section 49.— PROCUREMENT OF PUBLIC FUNDS. 

751. Requisitions for funds should be submitted from time to time as re- 
quired by disbursing officers to the Secretary of the Navy through the Quarter- 
master, for deposit to their official credit under " General account of advances." 
(a) The following is a sample letter making requisition for funds for official 
disbursements : 

United States Marine Corps, 
Quartermaster's Department, 

(Station and date). 
From: (Name and rank of disbursing officer.) 
To : The Secretary of the Navy. 
Subject : Requisition for funds. 

1. There is required for disbursement in the Quartermaster's Department, 

Marine Corps, the sum of dollars, to be deposited to my official credit 

with the Treasurer of the United States, under " General account of advances." 

2. At the present time I have a balance with the Treasurer of the United 

States of dollars (or, I have no funds to my credit with the Treasurer 

of the United States.) 

(Signature of disbursing officer.) 
(Symbol number.) 
Approved : Approved : 



Colonel, Quartermaster. Major General Commandant. 

752. In emergency cases where time will not permit of the submission of a 
requisition for funds, as in the case of an officer of the Quartermaster's 
Department without funds to his official credit being suddenly ordered on 
expeditionary duty as disbursing quartermaster, the Quartermaster will sub- 
mit the necessary requisition for the disbursing officer and will notify him by 
mail or telegraph when such funds have actually been placed to his credit, 
stating the number and date of the warrant, which data should appear on the 
officer's account current. No disbursing officer should, however, draw against 
such requisition until he has been officially informed that such funds have been 
placed to his credit. 

753. In extraordinary cases arrangements will be made with the Bureau of 
Supplies and Accounts, Navy Department, to authorize pay officers of the 
Navy, both ashore and afloat, to supply disbursing quartermasters with the 
necessary funds. In such cases the funds so supplied should be taken up in 
the usual manner under " General account of advances," and the account cur- 
rent should show the exact nature of the transfer ; i. e., if by check, the num- 
ber, date, and drawer's name and symbol number should be shown; if in 
currency, that fact should be stated. 

(153) 



154 

754. Each requisition for funds must be accompanied by a statement of the 
amount of public funds in the officer's possession and on deposit to his official 
credit. 

755. The bulk of all currency on hand should be kept by the disbursing 
officer in a safe, the combination of which is known only to him. When open- 
ing a safe the greatest cafe should be exercised that the dial is not observed by 
others. Vouchers covering expenditures of currency should be kept in a safe 
until rendered. 

756. Disbursing officers serving outside of the continental limits of the 
United States, when conditions make it impracticable to procure funds in 
accordance with the preceding paragraphs, may obtain required funds by sale 
of bills of exchange, when duly authorized, in accordance with Navy Regula- 
tions; or necessary funds may be procured from pay officers of the Navy by 
transfer upon properly approved requisitions. 

757. The Quartermaster will see that funds in the hands of any disbursing 
officer of his department are limited to his requirements for a brief period, 
and that as much as practicable of public moneys placed to his credit is kept 
with the Treasurer of the United States. 

I 









: 



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1 









Section 50.— CHECKS. 

761. A numerical symbol number is assigned by the Treasury Department 
for each disbursing officer, for use by the Treasury Department in listing paid 
checks. A disbursing officer retains the same number so long as he remains 
in the service, without reference to his official bond or bonds. Disbursing 
officers having a special deposit account are given a separate symbol number 
therefor. No disbursing officer shall issue a check on the Treasurer of the 
United States without having * his numerical symbol printed, stamped, or 
written in the lower right-hand corner thereof. So far as possible, each dis- 
bursing officer will be supplied with checks having his individual number 
printed thereon. In case an officer uses checks on which his number has not 
been printed or uses checks bearing the number of another disbursing officer, 
proper additions or alterations shall be made, so that the checks shall bear 
the individual numerical symbol of the issuing officer; otherwise such checks 
when paid are liable to be charged to the wrong account in the Treasurer's 
office. 

762. Every disbursing officer, when opening his first account, before issuing 
any checks, will furnish the depositary on whom the checks are drawn with 
his official signature, duly verified by some officer whose signature is known 
to the depositary. 

(a) Each disbursing officer shall furnish each active designated depositary 
bank or assistant treasurer in his locality with his signature, verified in such 
manner as the bank or assistant treasurer may desire. 

763. Requisitions for blank checks shall be made on the Secretary of the 
Treasury, Division of Printing and Stationery, on the form prescribed by that 
Department, allowing six" weeks' time for the printing and delivery of the 
checks, and for a quantity sufficient to last six months, unless for good reason 
(which should be stated on the requisition) the quantity should be more or 
less than six months' supply. 

764. Requisitions should be prepared in duplicate, the original to be for- 
warded and the duplicate retained for the files of the disbursing officer. They 
must be prepared with copying ink, copying typewriter ribbon, or indelible 
pencil, but must not be press copied. Blank spaces on the requisition should 
be carefully filled out. Under the heading, " Special instructions," the details 
of desired surface printing and binding should be fully set forth. 

765. For officers requiring only a limited supply of checks the following 
surface printing and binding is prescribed: 

" Upper left-hand corner : Navy, Marine Corps. 

Date line: Blank. 

Vo. No. 

Bottom: Asst. Quartermaster, U. S. M. C. (Symbol No.). 

(155) 



156 

Checks to be bound in book form, five (5) checks to a sheet, binding at the 
top, with numbers starting at the bottom and running upward. Lines are 
(or are not) desired for the date, name of payee, and the amounts. 

Sample of check desired is inclosed. 

Stub sheets to accompany the checks to be bound at top of first fold of the 
binders inside. 

Delivery to be made to (Name), (Street address), (City 

and State)." 

766. Officers requiring a larger supply of checks may secure same on loose 
sheets, five checks to a sheet, numbers starting at the top of the sheet. The 
requisition for such checks should contain the following information instead 
of the data quoted above for bound checks: 

"Checks to be on loose sheets, two (three or five) hundred sheets to a 
wrapper, five (5) checks to a sheet, check numbers to start at the top of the 
sheet and run down." 

767. In case loose checks are required for, a separate requisition should be 
submitted to the Quartermaster for the necessary stubs, as they are not 
furnished by the Treasury Department. This requisition should state the 
first and last numbers of the checks for which stubs are desired. 

768. Check books will contain 500 checks unless otherwise specified. Care 
should be taken to give the proper first and last numbers, which should run 
consecutively after those previously obtained. Under no circumstances, except 
as provided in paragraph 831, does a disbursing officer start a new series of 
checks. 

769. A disbursing officer receiving a supply of checks shall receipt for the 
same to the issuing officer except in case of a new issue on requisition, when 
no receipt is required. When a disbursing officer is succeeded by another the 
officer relieved shall transfer his unused checks to his successor, retaining for 
file with his official records the register of checks issued. The successor shall 
use the checks so transferred by striking out the former officer's numerical 
symbol and inserting his own, except where the officer relieved is merely trans- 
ferred from one station to another in the same service and is to continue to 
disburse money under his former numerical symbol, in which case he shall 
retain the checks issued to him and use them in his new office. If there is a 
probability that the officer relieved will again disburse under the same symbol 
number, he should retain his checks. All transfers of checks should be reported 
to the Chief of the Division of Printing and Stationery as soon as accomplished, 
in order that the record of checks issued may be corrected. After a transfer 
is made the new officer should immediately insert his own symbol number on 
all checks received, and this symbol number should not again be changed. 
In case a third officer succeeds the second all checks on hand should be 
returned to the Chief of the Division of Printing and Stationery for destruction, 
and a new supply obtained. * * * It is the desire of the Treasury Depart- 
ment to prevent the excessive waste of disbursing officers' checks, but this is 
not to be accomplished at the expense of extensive alteration or mutilation. 
When a disbursing officer leaves the service permanently and no successor is 



157 

to be appointed the unused checks on hand should be returned to the Chief of 
the Division of Printing and Stationery for credit. 

770. The transfer of checks between officers shall be confined to cases of 
emergency and absolute necessity, and with that end in view officers available 
for duty as disbursing officers shall keep on hand a supply (about 500) of their 
own blank checks. For use in cases of emergency, blank checks without serial 
or symbol numbers can be furnished by the Quartermaster. 

771. Should a disbursing officer, or agent, make an erasure or alteration on 
any of his checks, he shall certify across the face of the check to the correctness 
of such erasure or alteration. Checks requiring extensive erasure or alterations 
should be canceled and a new check drawn. The checks so canceled should 
be carefully preserved until the end of the quarter to which they pertain and 
then sent to the Auditor for the Navy Department. 

772. The use of rubber stamp or typewriter is authorized in filling up checks, 
provided such warrants and checks are written on the protective surface- 
tinted blanks furnished by the Treasury Department. Only typewriter record 
ribbons, writing black or blue, the ink of which must be heavy and of the most 
permanent nature, or stamp pads inked with a heavy permanent black ink, shall 
be used for the purpose, so as to secure clear, well-inked impressions which can 
not be easily erased without removing the protective surface tinting at the same 
time. 

773. The date and station must appear at the top of the check. The check 
must be in favor of the party, by name, to whom the payment is to be made, 
and payable to " order," with the exception of " Exchange for cash " checks. 
The amount of the check must be written both in words and figures. The 
object for which the check is drawn must be indicated in a brief manner in 
the space provided for that purpose, and the number of the voucher on which 
the payment was made must be shown. 

774. The following regulations relative to duplicate checks of United States 
disbursing officers have been promulgated by the Secretary of the Treasury, 
under authority contained in sections 3646 (as amended and reenacted by acts 
of February 23, 1909, and March 21, 1916) and by section 3647, Revised 
Statutes. 

(1) Immediately upon the loss of a check, the owner, to better protect his 
interest, should, in writing, notify the office or bank on which it was drawn of 
the fact of such loss, stating the name of the disbursing officer or agent by 
whom it was drawn, describing the check — giving, if possible, its date, number, 
and amount — and requesting that payment of the same be stopped. 

(2) In order to procure the issue of a duplicate check, the party in interest 
must furnish the disbursing officer, or agent, who issued the original check 
with an affidavit giving the name and residence of the applicant in full, de- 
scribing the check and its indorsements, showing his interest therein, detailing 
the circumstances attending its loss, and what action, if any, he has taken to 
stop payment thereon. The affidavit must be made and signed before an officer 
authorized to administer oaths generally, and he must certify that he ad- 
ministered the oath. 



158 

(3) He must also furnish to the same officer or agent a bond executed on 
the accompanying form, which will be furnished to any disbursing officer or 
agent applying therefor. 

(4) The affidavit and the bond, when executed, are to be indorsed by the 
officer or agent as having been submitted to him, and as being the proof and 
security upon which he has acted. 

After the expiration of thirty days from the date of the original check the 
officer or agent will issue a duplicate, which must be an exact transcript of 
the original, especial care being taken that the number and date correspond 
with those of the original. 

The affidavit, bond, and duplicate check, he will, without delay, forward to 
the Secretary of the Treasury, who, upon their receipt, will advise the office 
or bank on which the check was drawn that an application for a duplicate is 
pending, and the office or bank will immediately inform the Secretary whether 
a request has been made to stop payment of the original, and whether such 
original has been presented or paid, and if not paid, a caveat will be entered, 
and payment will thereupon be stopped. 

(5) If the information obtained is satisfactory to the Secretary of the Treas- 
ury, and he approves of the issue of the duplicate and of the accompanying 
bond, he will certify such approval in writing, on the papers as well as on the 
duplicate check. 

(6) Any duplicate check issued in pursuance of these instructions, bearing 
such approval of the Secretary of the Treasury, may, if properly indorsed, be 
paid subject to the same rules and regulations as apply to the payment of 
original checks ; but no duplicate shall be paid if the original has already been 
paid. 

(7) In case of the loss of a check issued by a United States disbursing officer 
or agent who is dead or no longer in the service of the United States, the 
affidavit and bond required to be furnished by the owner of said check to an 
officer or agent in the service of the United States, prior to the issue of a 
duplicate check, should be forwarded to the Secretary of the Treasury, who 
will refer them to the proper accounting officer for examination and the state- 
ment of an account in favor of the owner of said check, as provided for in 
section 3647, Revised Statutes. 

(8) Whenever such an account shall have been stated, and an officer or agent 
charged with the amount of said lost check, the accounting officer will notify 
the Secretary of the Treasury, in order that the amount of the check, if re- 
maining to the credit of the officer or agent in any United States depositary, 
may be repaid into the Treasury and carried to his credit, and to the credit of 
the proper appropriation. (C. S. of A. 2.) 

775* The following procedure is prescribed in the issue of duplicate checks: 
(a) Upon receipt of notice of nonpayment of an account which the disburs- 
ing officer's records show has been paid, an attempt should be. made to trace 
the-' missing check through the mails or other channel of delivery. 

(&) If notice is received that a check has been lost by the payee, or destroyed 
while in his possession, or after an attempt to locate an undelivered check has 



159 

failed, tlie Treasurer of the United States should immediately be requested to 
stop payment thereof. In such a request the check should be fully described. 

(c) Upon receipt of notice from the Treasurer that the check has not been 
paid and that it has been entered on the stop list, a bond form, Treasury De- 
partment Form 1343, should be sent to the party in interest for execution. It 
will be necessary for the disbursing officer to enter the necessary description of 
the check in the bond. 

(d) Upon return of the form with the bond and affidavit properly executed, 
a duplicate check should be drawn by the disbursing officer. The duplicate 
check may be prepared on plain white paper of the same size as an official 
check, upon a blue-print copy of a blank official check, or a blank official check 
may be used by changing the serial number. The duplicate check should be 
signed and attached to the bond, the briefing of the bond form completed and 
signed, and all papers forwarded to the Secretary of the Treasury, Division of 
Public Moneys, Treasury Department, Washington, D. C, accompanied by a 
letter of transmittal requesting certification and return of the check. 

(e) Upon return of the check certified by the Treasury Department, it should 
immediately be forwarded to the payee, or party in interest, with the request 
that should the original check ever come into his possession it be transmitted to 
the Treasury Department with the necessary explanation. 

776. If the indorsement of an official check is forged, or if the check is not 
cashed by the proper party, and it is honored by the Treasurer of the United 
States before payment thereof can be stopped, a letter should be sent to the 
Secretary of the Treasury stating the circumstances and requesting that the 
check be withdrawn for reclamation and instructions furnished in regard to 
further action. (21 Comp. 668.) 

777. Should there be any doubt about the proper payment of an official 
check and it is necessary to verify notations thereon in a case where it is im- 
practicable to personally examine it, the disbursing officer should request the 
Auditor for the Navy Department to furnish a photostat copy of the check. 
Such a request should, however, be made only in case of necessity and not 
for trifling reasons. 

778. Each active designated depositary bank shall pay Treasury Department 
warrants and disbursing officers' checks drawn on the Treasurer of the United 
States, when presented in due course of business, under the same conditions 
as other checks are now paid. Assistant treasurers and the treasury of the 
Philippine Islands shall pay all such warrants and checks, observing the same 
precautions. 

779. If the object or purpose for which any check of a public disbursing 
officer is drawn is not stated thereon, or if any reason exists for suspecting 
fraud, the office or bank on which such check is drawn will refuse its payment. 

780. Any Treasury draft or any check drawn by a public disbursing officer 
still in service which shall be presented for payment before it shall have been 
issued three full fiscal years will be paid in the usual manner by the officer or 
bank on which it is drawn and from funds to the credit of the drawer. Thus, 
any such draft or check issued on or after July 1, 1912, will be paid as above 
stated until June 30, 1916, and the same rule will apply for subsequent years. 



160 

781. Any such draft or check which has been issued for a longer period than 
three full fiscal years will be paid only by the settlement of an account in the 
Treasury Department, as provided in section 308, Revised Statutes, and for 
this purpose the draft or check will be transmitted to the Secretary of the 
Treasury for the necessary action. 

782. In case of the death, resignation, or removal of any disbursing officer, 
checks . previously drawn by him will be paid from the funds to his credit, 
unless such checks have been drawn more than four months before their presen- 
tation, or reasons exist for suspecting fraud. 

783. In case of the death, resignation, or removal of a public disbursing 
officer, any check previously drawn by him and not presented for payment 
within four months of its date will not be paid until its correctness shall have 
been attested by the Secretary or Assistant Secretary of the Treasury. 

784. Checks will not be returned to the drawer after their payment. It is 
required that they be utilized by the auditors for the verification of vouchers to 
which they pertain. 

785. The Treasurer of the United States shall render monthly statements to 
officers having public funds on deposit to their official credit. The statements 
shall show a full and true account, including the date, number, and amount of 
each check paid, and the date and amount of each item placed to the officer's 
official credit during the period of such statement. (Treasury Department 
Circular 52—1907.) 

786. Upon the receipt of a disbursing account statement from the Treasury 
Department it shall be stamped with the date of its receipt ; the numbers and 
amounts of all checks and certificates of deposits entered in the statement shall 
be verified ; in the column " Date paid " of the check record and on the line 
of the record of each check reported paid in a statement there shall be stamped 
or written the month of the statement in which each check is reported paid; 
the unpaid or outstanding checks shall be listed to show the number and 
amount of each, and this list shall be attached to the statement to which it per- 
tains ; the sum of the unpaid or outstanding checks subtracted from the balance 
reported in the statement should equal the balance shown in the check record 
on the last day of the month which the statement covers ; if the statement and 
check record are not in agreement, the facts shall be reported immediately to 
the Treasurer; if the statement and check are in agreement, the Treasurer 
does not desire an acknowledgment of the statement. 

787. Disbursing officers will not be required to report their outstanding un- 
paid checks to the Secretary of the Treasury {Treasury Department Circular 
No. 57), but on the first of each quarter disbursing officers having in their 
possessions checks issued to pay obligations of the United States, which for 
any reason have remained undelivered for more than three full months from 
the last day of the month of issue, should forward such checks to the General 
Accounting Office, Check Accounting Division, Liabilities Section, for safe- 
keeping and lawful disposition. In forwarding the checks a statement should 
be furnished giving the name and symbol number of the disbursing officer* 
and listing each check by number, date, amount, payee, payee's last known 



160a 

address, voucher, reference, and statement of the nature of the payment; that 
is. whether for salary, reimbursement of expenses, supplies furnished, etc. 
All applications for undelivered checks should thereafter be transmitted to 
such Liabilities Section with appropriate advice for attention. When a dis- 
bursing office is permanently discontinued, all checks that can not be delivered 
should be forwarded to the Liabilities Section as provided above. (Bulletin 
No. 3, 1923, General Accounting Office, Mag IV, 1923.) (C. 8. of A. 40.) 

788. (a) In order that a more expeditious and efficient audit of the great 
volume of Government checks may be made by having lists of all checks issued 
for the purpose of an early comparison of checks paid, and a statement by 
each disbursing officer of his depository account, the following procedure is 
prescribed. (C. S. of A. 41.) 

(b) On or before the tenth day of each month each disbursing officer of the 
United States Government, except as hereinafter provided, will list separately 
under each symbol, number all checks drawn by him during the preceding 
month, arranged in. NUMERICAL ORDER, and immediately forward the list 
to the General Accounting Office (Check Accounting Division). (C. S. of A. 41.) 

(c) The list of checks should be prepared in form and contain information 
as follows: 

List of checks drawn and statement of the depository account of 

{Disbursing Officer) ._> Symbol (Department) - 

_ (Bureau) ; (Location or Station) , with the 

Treasurer of the United States (or other depository) for the month of 

, 192 : 

Check-book balance at close of business , 

192 $ 

Deposits entered on check book during , 

192 _ 

Deposits in transit for deposit to checking account, not 
yet credited _„ . . _ — „____ 

Canceled checks during . 192 

Adjustments (explain individually): 



Total 

Checks drawn during , 192— 

Adjustments: 

Check-book balance at close of business 
192 



LIST OF CHECKS DRAWN. 



Date 


Check 
No. 


Vou. 
No. 


Pay 
No. 


Payee 


Amt. 


For use of 
Check Division. 










































! 






i 





160b 

I certify that the above is a complete, true, and correct list of all 
checks drawn by me on the Treasurer of the United States (or on 
a specially designated depository to be named by the disbursing 
officer) under the symbol number and during the month stated. 



Disbursing Officer. 
(C. S. of A. 41.) 

(d) If a check is drawn in exchange for funds the notation "Exchange for 
funds " should be made. " Canceled " cheeks, i. e., those for which credit has 
been claimed, must be listed separately and transmitted monthly, the officer 
charging himself with the total thereof in his statement of the depository 
account, as indicated in the specimen form above. "Spoiled" or "Void" 
checks, i. e., those for which credit as a disbursement has not been claimed, must 
be forwarded with the list to which they pertain, the appropriate notation be- 
ing placed oil the lists and checks, viz : " Void ; no issue under this number," 
or "Void; substitute issued under same number" (on checks only). (C. S. 
of A. 41.) 

(c) In lieu of the list herein provided disbursing officers may, if they so de- 
sire, furnish to the General Accounting Office either an extra carbon copy of 
their checks, a duplicate of any list prepared for administrative purposes or an 
extra copy or tneir abstracts of disbursements* omitting distribution by appro- 
priations, but accompanying sue!) copies of abstracts with a separate list of 
checks drawn on pay rolls or in exchange oi* funds. Such, copies must, how- 
ever, contain all information in subparagraph (c) above and be accompanied 
by a depository statement. (C. S. of A. 41.) 



Section 51.— CASH ACCOUITT. 

791. The cash account embraces all public funds, whether currency, funds 
on deposit, or in transit. Disbursing officers are required to keep their ac- 
counts with the United States separate and distinct under every bond given 
by them and to state in the caption of each quarterly account the date of the 
bond under which it is rendered. 

792. Every officer having a disbursing account shall keep a general cashbook 
in which shall be entered all receipts and expenditures of money in such 
manner as to permit the account to be balanced readily. This book is the 
basis for the preparation of the monthly " Statement of receipts and expendi- 
tures," Form N. M. C. 590, and the " Quarterly account current," Form N. M. G. 
433. In addition to the above a record should be kept when necessary of funds 
handled through a " Special deposit account." 

793. Receipts of funds will be entered, when occurring, on the debit side of 
the cashbook, showing date and source. Funds received under Treasury war- 
rant will be recorded by warrant number. Funds received by check will be 
recorded by check number. Funds received into deposit accounts will be so 
recorded. Entry of miscellaneous receipts will indicate appropriations to be 
credited, and will include such data as may be necessary clearly to identify 
the transaction. 

794. Transfers of funds to other officers, payments on account of public 
bills and on account of pay rolls, will be entered, when occurring, on the credit 
side of the cashbook. Check numbers will be entered for all expenditures by 
check. Entries of public bills will show serial number, appropriation, and 
payee. Cash advances on transportation requests or other memorandum pay- 
ments to be covered by a monthly voucher may be entered in a lump sum on 
the last day of the month, the subvouchers in the meantime being listed and 
carried in the safe as cash. 

795. Debit or credit entries for gain or loss on exchange will be identified 
by the number of the bill of exchange. Debit or credit entries for gain or loss 
on value of foreign coins will be entered as such. 

796. To show clearly how balances on hand are divided as regards currency 
and funds on deposit, all receipt and expenditure entries will be recorded 
in designated columns under cash or funds on deposit, and whenever an 
" Exchange for cash " check is issued, a debit entry for currency received and 
a corresponding credit entry for expenditure of funds on deposit will be made. 

797. The cashbook will be closed and balanced on the last day of every 
month, showing separately the currency actually on hand, and the net balances 
from the disbursing officer's check stubs, on deposit. Quarterly balances of 
currency will be verified by inventory, as provided in the following paragraph. 

54148—21 (161) 



162 

798. At the close of business on the lasit clay of each quarter disbursing 
officers are required to count and schedule, in the presence of a duly authorized 
and disinterested witness or witnesses, all items of cash to appear in their 
analyses of balances on the account current. Such witness or witnesses should 
verify the count and schedule and certify to that fact on the account current. 

790. The valuation of foreign coin in the possession of disbursing officers is 
determined from Treasury Department circular, issued quarterly. Upon the 
receipt of such a circular an inventory should immediately be taken of the 
foreign currency in his possession on the date of receipt of the circular, which 
inventory should be verified by a duly authorized witness or witnesses. The 
gain or loss on exchange due to changes in value of such coin shall be entered 
as such as a debit or credit entry in the cashbook. 

800. A disbursing officer having a depositary account may obtain cash by 
drawing a check in favor of himself, or " order," object, " Exchange for cash," 
for the purpose of making small payments on public vouchers, for making 
payments at a distance from a depositary, or to make payment of salaries due 
at a certain period. After the payment of salaries in cash to officers and 
enlisted men serving at sea or at foreign stations, upon demand, and upon 
deposit with the disbursing officer of the amount involved, a check may be 
drawn to the order of the officer or enlisted man, object, " Remittance, exchange 
for cash." 

801. Any officer of the Quartermaster's Department of the Marine Corps 
serving afloat, on shore outside the continental limits of the United States or 
at places remote from a Government depositary, ivhose duties involve the dis- 
bursement of public funds, may carry at his own risk such cash as may be 
necessary for the proper performance of his duties, but at no time shall such 
funds exceed that required for disbursement for a period of two months, unless 
specifically authorized by the Secretary of tlie Navy. (C. S. of A. 30.) 



Section 52.— DEPOSIT OF FUNDS. 

811. Disbursing officers desiring to deposit funds with the Treasurer of the 
United States, assistant treasurers, and national-bank depositaries, which are 
to be placed to their official credit subject to check on the books of the Treas- 
urer, and for that purpose only, are required to use Treasury Department Form 
6599, preparing an original and three copies. The original, duplicate, and 
triplicate should be delivered to the depositary, who will date and sign the 
original and duplicate and deliver or mail the duplicate to the officer whose 
account is to be credited. 

(a) Wherever possible, these forms should be prepared by the use of a type- 
writer and good carbon paper. All blanks should be filled and care should be 
exercised to insure the correct statement of the name of the officer, the title of 
the account, and the symbol number of the account to be credited. 

(&) When one officer who is authorized to do so deposits funds to the credit 
of another, the name of the depositing officer will appear on the top line, and 
the name of the officer to be credited will be entered in the block below the 
written amount, making it read : " For official credit, subject to check, in the 
special deposit account of John Doe, symbol number 99999." 

812. In no case are certificates of such deposits required to be filed with 
accounts rendered by Government officers to the accounting officers of the Treas- 
ury. In taking credit in their accounts, however, for deposits made, officers 
shall state specifically the date of the deposit and the designation and location 
of the depositary, as well as the source from which the money was derived. 

813. Disbursing officers receiving funds under the provisions of paragraph 
881, except as provided in paragraph 816, and when they do not involve refund- 
ments (special deposit account, par. 831), should deposit same in the United 
States Treasury or the most accessible subtreasury or national-bank depositary 
to their official credit with the Treasurer of the United States. Funds so 
received and deposited should be accounted for on the account current, showing 
the number and date of the certificate of or receipt for deposit. Deposits should 
be accompanied by a letter addressed to the proper Treasury or bank official, 
reading as follows : 

" I inclose herewith the sum of dollars, for deposit to my official credit 

with the Treasurer of the United States. This amount will be accounted for 
on my account current for the quarter ending ." 

814. Funds received from proceeds of sales, etc!, and deposited in the manner 
outlined above, are listed on "Abstract of collections," Form N. M. C. 722, which 
form accompanies the regular account current. Form N. M. C. 433, and shows 
in itemized form each receipt of funds and the number of the deposit. 

(a) Remittances received by a disbursing officer in his official capacity in the 
form of checks, drafts, or money orders, should not be cashed by him, but should 
be delivered to the Treasurer of the United States or to a designated deposi- 
tary for collection and deposit with the Treasurer to the officer's official credit. 

815. The original account sales of Government property, or of condemned 
property, as the came may be, or other papers to support the deposit, should 

(163) 



164 

accompany the quarterly account current as a voucher thereto, the account 
sales of Government property to be briefed to show the appropriation involved, 
with the amount involved set opposite each appropriation, the account sales of 
condemned property briefed as " Miscellaneous receipts," and the other papers 
appropriately marked. The briefing of all papers should also show the num- 
ber and date of the certificate of deposit to which they pertain, and should be 
numbered numerically in accordance with the date of their receipt, the dupli- 
cates of such papers being retained by the disbursing officer, with the duplicate 
certificate of deposit. The numbers on all such papers should run numerically 
for the full fiscal year, starting the first voucher number with 1 and continuing 
on through the full year. 

816. Whenever a disbursing officer having funds on deposit to his official 
credit with the Treasurer of the United States desires to pay such funds into 
the Treasury, either as revenue or as a repayment to an appropriation, he shall 
draw a check on the Treasurer of the United States to the order of the Treas- 
urer, an assistant treasurer, or an active designated depositary bank, as may 
be most convenient, showing that the amount is " for deposit to the credit of the 
Treasurer of the United States on account of (state specifically on what account 
deposit is made)." The check shall be sent to the Treasurer, assistant treas- 
urer, or active designated depositary bank in whose favor drawn. The Treas- 
urer, assistant treasurer, or bank, shall issue the usual certificate, of deposit. 

817. Whenever a deposit is made by a disbursing officer to the credit of the 
United States, the Auditor for the Navy Department, the Quartermaster, and 
the Bureau of Supplies and Accounts should be separately advised by letters, 
forwarded direct. Such letters should embrace a specific statement giving the 
source from which received, purpose of the deposit, appropriation or funds to 
be credited, and certificate of deposit number. If to remove items from state- 
ments of differences, the items should be enumerated ; if from receipts of sales 
of Government property it should be stated whether from miscellaneous mate- 
rial, ordnance material, clothing, or otherwise. 

818. Every deposit of -funds to the official credit of a disbursing officer shall 
be made with the Treasurer of the United States. Disbursing officers sta- 
tioned in the Philippine Islands may make deposits with the Treasurer of the 
Philippine Islands, such deposits to be accompanied by Form 6599. The Treas- 
urer mentioned will receipt in duplicate for such deposits, returning the dupli- 
cate receipt to the disbursing officer. Checks of disbursing officers stationed 
in the Philippine Islands will be drawn on the Treasurer of the United States 
and will bear on the face thereof the following restriction: " In current funds 
at par, but only at the Treasury of the Philippine Islands, Manila, P". I." 
Each active designated depositary bank will pay checks drawn on the Treas- 
urer of the United States, when presented in due course of business. (G. S. 
of A. 28.) 

. 819. Disbursing officers in the field, or where a national-bank depositary is 
not available, should retain the cash proceeds of sales and funds received from 
other sources in their possession, accounting for such funds on their accounts 
current and showing sufficient data to readily identify each item. 

820. Funds to cover disallowances or suspensions in the accounts of dis- 
bursing officers should be deposited in the Treasury, a subtreasury, or a 
national-bank depositary, whenever practicable, to the credit of the Treasurer 



I 



165 



of the United States, a certificate of deposit obtained, and the Auditor for the Navy 
Department immediately advised regarding' such deposit. Deposits of this class 
should be accompanied by a letter addressed to the proper Treasury or bank 
official reading- as follows: 

"I enclose $ for deposit to the credit of the Treasurer of the United States, 

for which please send me certificate of deposit in my favor. This deposit is on 

account of the appropriation (s) , and represents disallowance(s) (or 

suspension (s) in my accounts." 

(a) In the case of such deposit, it is necessary to write two letters to the Auditor 
for the Navy Department worded as follows: 

(1) ''The original certificate of deposit No , dated , for 

1 , has been filed with the Secretary of the Treasury— 

''This deposit is on account of the appropriations: 



and represents suspensions in my accounts as follows: 
(You. No.) (Quarter) (Payee) 



(2) "In view of the fact that the sum of $ has been deposited in the Trea- 
sury under certificate of deposit No , dated '. , shown 

on the following- vouchers: 

i , ' J> 



it is requested that the suspensions (disallowances) in my accounts represented 
thereby, appearing- on statement of differences , be removed." 

821. livery person who, having- moneys of the United States in his hands or 
possession, fails to make deposit of the same with the Treasurer, or some assist- 
ant treasurer, or some public depository of the United States when required so to 
do by the Secretary of the Treasury or the head of any other proper department, 
or by the accounting- officers of the Treasury, shall be deemed guilty of embezzle- 
ment thereof and shall be imprisoned not less than six months nor more than ten 
years and fined in a sum equal to the amount of money embezzled. (Sec. 5192, 
Rev. Stat.) 

822. Every disbursing officer of the United States who deposits any public money 
intrusted to him in any place or in any manner, except as authorized by law, or 
converts to his own use in any way whatever, or loans with or without interest, or 
for any purpose not prescribed by law withdraws from the Treasurer, or any assist, 
ant treasurer, or any authorized depositary, or for any purpose not prescribed by 
law transfers or applies any portion of the public money intrusted to him, is in 
every such act deemed guilty of an embezzlement of the money so deposited, con- 
verted, loaned, withdrawn, transferred, or applied, and shall be punished by im- 



166 

prisonment with hard labor for a term not less than one year nor more than ten 
years, or by a fine of not more than the amount embezzled or less than one thous- 
and dollars, or by both such fine and imprisonment. (Sec. 5488, Rev. Stat ) 

823. Disbursing officers, on being relieved from duty involving pecuniary re- 
sponsibility, shall immediately deposit in the Treasury of the United States or 
other authorized depositary the total balance of public funds in their hands, except 
that a disbursing officer releived from duty at a station without the continental 
limits of the United States may transfer his balances to^ his successor, taking 
proper receipts therefor. Upon exchange of duty within the United States the trans- 
fer of balances to a successor can not be made without specific authority of the 
department. 

824. Whenever any disbursing officer of the United States shall cease to act in 
that capacity, he will at once inform the Secretary 1 of the Treasury whether he has 
any public funds to his credit in any office or bank, and, if so, what checks, if any, 
he has drawn against the same which are still outstanding and unpaid. Until satis- 
factory information of this character shall have been furnished, the whole amount of 
such moneys will be held to meet the payment of his checks properly payable there- 
from. (Treasury Department Circular No. 57, March 31, 1916.) (C. S. of A. 11.) 



Section 53.— SPECIAL DEPOSIT ACCOUNT. 

831. Disbursing officers on duty in the vicinity of the United States Treasury, 
a subtreasury, or a national-bank depositary should handle funds coming into 
their possession in their official capacity, and which may involve refundment, 
through the medium of a special deposit account. 

832. Funds handled in this manner are accounted for quarterly to the Auditor 
for the Navy Department on Forms N. M. C. 723, " Schedule of receipts and 
deposits," N. M. C. 724, " Schedule of refundments and transfers," N. M. C. 725, 
jf Schedule of disbursements," and N. M. C. 726, * Special deposit account cur- 
rent," in accordance with instructions thereon. A copy of this return should 
be forwarded to the Quartermaster; one copy of the "Special deposit account 
current " should also be sent to the Bureau of Supplies and Accounts. 

(167) 






Section 54.— FISCAL RETURNS. 

841. Disbursing officers shall transmit to the Auditor for the Navy Depart- 
ment quarterly an account current embracing all receipts and expenditures 
of funds, accompanied by an abstract and all vouchers necessary to substan- 
tiate the account, all of which shall be transmitted flat, and not folded as 
heretofore. When the abstract of expenditures consists of two or more sheets 
they shall be securely fastened together. A copy of the account current shall 
be forwarded to the Bureau of Supplies and Accounts and to the Quartermaster. 
They shall also foncard monthly to the Bureau of Supplies and Accounts and 
to the Quartermaster a statement of the amount of money received and ex- 
pended by them under each appropriation, accompanied by a monthly Abstract 
of Collections showing the appropriation to be credited, viz, "Maintenance, Quar- 
termaster's Department. Marine Corps," or "Miscellaneous Receipts." (C. S. of 
A. 2 and 23.) 

842. Where payments have been made chargeable against, or funds received 
which should revert to, Naval appropriations, the appropriations affected 
should be set forth on the monthly statement, and the copy of the statement 
forwarded to the Bureau of Supplies and Accounts should be accompanied by 
copies of the vouchers covering the transactions. 

843. The audit and settlement of accounts of disbursing officers of the Quar- 
termaster's Department is made by the Auditor for the Navy Department upon 
the rendition of a quarterly account current, accompanied and supported by 
original vouchers to substantiate each receipt and expenditure of public funds. 
A "Schedule of disbursements," Form N. M. C. 363 (revised), and an "Ab- 
stract of collections," Form N. 11 C. 722, accompany the account current, 
showing separately each payment and receipt and the appropriation involved. 

844. A copy of each voucher paid and of each account sale of public or con- 
demned property or other paper supporting a deposit or receipt of funds should 
be forwarded to the Quartermaster, together with a copy of the monthly 
" Statement of receipts and expenditures," Form N. M. C. 590, and the quar- 
terly "Account current," Form N. M. C. 433. Copies of vouchers forwarded to 
the Quartermaster should be briefed to show the appropriation subhead charge- 
able with the expense shown thereon, the check number or notation " cash," 
and the date paid. In the case of articles whose use rather than name deter- 
mines the appropriation subhead chargeable, such as lumber, nails, paints, oils, 
etc., the use for which intended should be shown on the voucher, except when 
such articles are covered by an open-purchase requisition which shows such 
data. 

(a) Vouchers should show on the briefing the voucher number, same to corre- 
spond with the number shown on the schedule of disbursements, the name and 
rank of the disbursing officer, the appropriation chargeable with the expendi- 
ture, and the fiscal quarter to which voucher pertains. When vouchers are paid 
by disbursing officers stationed outside of Washington, the amounts charged to 
the various subheads of the appropriation should be entered in the spaces oppo- 
site the names of such subheads, on the reverse of Form N. M. C. 377a before 
the memorandum vouchers are forwarded to the Quartermaster. In order to 

(169) 



170 

establish a uniform method of stamping the appropriation and name of the dis- 
bursing officers, together with the quarter and fiscal year, on the briefing, a 
rubber stamp similar to the one illustrated below should be used for the pur- 
pose: 

APP'N MAINTENANCE, Q. D., M. 0., 192__ 

Captain , Disbursing Officer. 

Quarter, 192__ 

which impression should be placed at the top of the second fold in the briefing. 
Vouchers should show on the face the check number, or if paid in cash, a 
notation to that effect, the date paid, and the depositary. (C. S. of A. 2.) 

845. Copies of accounts current, statements of receipts and expenditures, 
paid vouchers, account sales, etc., forwarded to the Quartermaster should be 
sent as follows : 

(a) Depot quartermasters, Philadelphia, Pa., and San Francisco, Calif., and 
disbursing officers with expeditionary forces, should send vouchers weekly, 
accompanied by consolidated abstract of expenditures under the various appro- 
priation subheads, stating serial numbers of vouchers inclosed. Statement of 
receipts and expenditures, monthly, N. M. C. 590, should accompany vouchers 
for the last week in the month and should be accompanied by supporting papers 
to all deposits or receipts of funds shown thereon. Account current, quarterly, 
N. M. C. 433, and "Abstract of collections," N. M. C. 722, should be forwarded 
with the statement of receipts and expenditures for the last month in each 
quarter. 

(fr) Depot Quartermaster, Cavite, P. I., the disbursing assistant quarter- 
master, Peking, China, and Marine Barracks, Guam, should forward vouchers 
monthly, accompanied by a statement of receipts and expenditures, N. M. C. 
590, a monthly allotment statement on the same form, and account sales and 
other papers to support each deposit or receipt of funds shown thereon. A 
copy of the account current, N. M. C. 433, and "Abstract of collections," N. M. C. 
722, should accompany the vouchers and statements for the last month in the 

quarter. ThP T^^m+^ly yoJ-n™ glirmlH ho q^ntnpnnini^ fry ft fll I I I I II ' " I ■ I f funds 

received from the sale of clothing, the proceeds of which were taken up on the 
account current, but were not credited to an allotment. The disbursing assist- 
ant quartermaster, American Legation Guard, Managua, Nicaragua, should 
follow the same procedure, except that no allotment report is submited. 

846. Vouchers should be arranged serially by voucher numbers, first num- 
ber on top, and should be securely fastened together. When accompanied by 
the. " Statement of receipts and expenditures " or the "Account current," those 
forms should be placed on top, followed by papers supporting deposits or re- 
ceipts of funds. (C. S. of A. 2.) 

847. All of the previous nine appropriations under the cognizance of the 
Quartermaster's Department have been placed under the general head of 



171 

" Maintenance. Quartermaster's Department, Marine Corps," this wording being 
supplemented by the following provision : 

" In all, for the maintenance of Quartermaster's Department, Marine Corps, 
.$3,054.937 ; and the money herein specifically appropriated for the maintenance 
of the Quartermaster's Department, Marine Corps, shall be disbursed and ac- 
counted for in accordance with existing law as maintenance, Quartermaster's 
Department, Marine Corps, and for that purpose shall constitute one fund." 

(a) Under the above-quoted provision disbursing officers in rendering their 
accounts to the Auditor for the Navy Department, and in reporting disburse- 
ments to the Bureau of Supplies and Accounts, Navy Department, will account 
for all expenditures under the cognizance of the. Quartermaster's Department 
as "Maintenance. Quartermaster's Department, Marine Corps. 191 — ." Pay- 
ments will be abstracted for the Auditor for the Navy Department under this 
one appropriation, and the original of the monthly report of receipts and ex- 
penditures, which is forwarded to the Bureau of Supplies and Accounts, win 
be prepared in the same manner. 

(&) In reporting to the Quartermaster, expenditures shall be rendered sepa- 
rately under each subhead. The copies of vouchers paid (but not the original 
forwarded to the Auditor) which are forwarded to the Quartermaster will state 
on the reverse thereof, when the text of the voucher does not distinctly give 
the information, the amount chargeable to each subhead, and the purpose for 
which the supplies were purchased. The recapitulation of expenditures accom- 
panying these copies of vouchers must be under the subappropriation. The 
monthly report of receipts and expenditures, and allotment reports, forwarded 
to the Quartermaster will also be submitted in the same form. Allotments will 
be made by subappropriation, and a record will be kept of all expenditures 
thereunder, and accounts will be so rendered to the Quartermaster. 

848. Each account current rendered must be accompanied by a list showing 
the first and last checks drawn, the notation showing as to each check the 
number, date, and amount thereof, in whose favor drawn, and the purpose for 
which issued. A list must also be rendered showing checks canceled, by 
numbers, covering the period for which the account is settled. 

849. The account current and papers pertaining thereto must be sent to the 
Auditor for the Navy Department within 20 days after the period to which they 
relate. The Secretary of the Treasury is authorized to waive the time limit 
within which returns are to be submitted in cases where there is, or is likely 
to be, a manifest physical difficulty in compliance. When for any reason a dis- 
bursing officer is delinquent in the rendition of his quarterly returns to the audi- 
tor, the necessary explanation thereof should be made in a letter of transmittal. 

850. An officer having a depositary account, or having public funds in his 
possession for which he is accountable to the United States, who makes no 
disbursements during a fiscal quarter or part thereof, must render an account 
current to the Auditor for the Navy Department within 20 days after the end 
of that period, in the same manner as when disbursements are made. 

851. Officers ordered to duty as disbursing quartermasters of expeditionary 
forces should supply themselves with the following blank forms before de- 



172 

parture from their stations for such duty and should replenish such supply as 
needed by requisition on the depot quartermasters, Philadelphia, Pa., or San 
Francisco, Cal. : 

Account current, Form N. M. C. 433. 

Statement of receipts and expenditures, Form N. M. C. 590. 

Schedule of disbursements, Form N. M. C. 363 (revised). 

Abstract of collections, Form N. M. C. 722. 

All necessary voucher forms, with twice as many duplicates as originals. 

852. Upon being detached or changing station, a disbursing officer should, in 
order to facilitate the transmittal of reports, inquiries, etc., in regard to his 
accounts, advise both the Auditor for the Navy Department, and the Treasurer 
of the United States or depositary carrying his account, of such change, giving 
his corrected mailing address. 

853. Disbursing officers shall not certify to true copies of papers filed in sup- 
port of vouchers they are to settle. 

854. The Auditor for the Navy Department should be notified by letter on 
June 30 of balances on hand at close of fiscal year. 

855. After examination of a disbursing officer's quarterly return, the Auditor 
for the Navy Department renders to the officer concerned a statement of differ- 
ences. Such statement serves to notify the disbursing officer whether or not the 
balance due the Government as shown by his account current agrees with the 
balance due as computed by the auditor after passing upon the correctness of 
the accounts. Where a difference exists, the items making up the amount 
thereof are enumerated, the reason why they were not passed being stated in 
each case, and the disbursing officer is required to take steps toward their 
removal. 

856. Differences are of two kinds, viz, suspensions and disallowances. 

(a) Suspensions of items in a disbursing officer's account are made by the 
auditor in order to obtain further evidence or explanation necessary to their 
settlement. (Act of July 7, 1894.) 

A suspension of action by an auditor is not a final decision of such officer. 
(1 Comp., 381.) 

Suspensions if not removed will subsequently appear as disallowances. 

(&) Disallowances : A disbursing officer is required to make good from his 
own funds (par. 860) all disallowances in his accounts not removable by any 
other method. 

857. Suspensions are removable only by the Auditor. (1 Comp., 381.) Dis- 
allowances are removable within one year only by the Comptroller; subse- 
quently only by the Auditor. (4 Comp., 303.) Removal may be directed by the 
Court of Claims. 

Methods of securing removal of differences: 

(a) Explanation or argument: In the case of suspensions, appropriate expla- 
nations as to the circumstances surrounding particular items should be made 
to the Auditor. 

In the case of disallowances, explanation of a transaction or argument con- 
cerning the applicability of laws, regulations, and decisions should be made to 
the Comptroller of the Treasury in the form of an appeal. 



173 

(&) Adjustment by evidence: Where items have been suspended because 
vouchers were missing, inadequate, or irregular, the necessary documents in 
correct form should, if obtainable, be forwarded to the Auditor. 

(c) Adjustment by recovery of funds: A person receiving public money to 
which he has no legal right, and which ex aequo et bono he should not retain, 
may be required to refund the same. (4 Comp., 212.) For removal of differ- 
ences, funds thus recovered will be deposited with self as provided in paragraph 
861, or deposited to the credit of the United States as provided in paragraph 
820. 

858. The balances which may from time to time be certified by the auditors 
to the Division of Bookkeeping and Warrants, or the Paymaster General, upon 
settlements of public accounts, shall be final and conclusive upon the executive 
branch of the Government, except that any person whose accounts may have 
been settled * * * may. within a year, obtain a revision of the said account 
by the Comptroller of the Treasury. (Act July 31, 1894; 28 Stat., 207.) 

(a) Appeals to the Comptroller from disallowances of the Auditor shall be 
forwarded direct, and, to be considered, must arrive in the office of the Comp- 
troller within a year from the date of the Auditor's settlement (statement) 
(Comp.. Dec. Feb. 19, 1909). not counting the day on which the settlement is 
made (8 Comp., 150). 

(&) Every appeal must include a complete statement of all the facts in the 
case, and of the Auditor's reason for making the disallowance. Copies of orders 
involved, if any, should be forwarded, and where statutes are mentioned the 
date of the act and number of volume and page should be given. 

(c) The Comptroller has no jurisdiction to consider items in an account sus- 
pended by an auditor. (1 Comp.. 381; id., 448; id., 501.) Only disallowances 
may be appealed from. 

id) If a disbursing officer has repaid to the Government an amount disal- 
lowed by the Auditor, the Comptroller has no authority to consider the item, as 
same is not an outstanding difference. Such disbursing officer, however, has 
authority to submit a claim for the amount so checked to the Auditor and, if 
dissatisfied with that officer's action, to appeal to the Comptroller within one 
year, provided he does not accept payment of the amount allowed by the Audi- 
tor as to any item on which he desires revision. (Comp. Dec, Aug. 18, 1910.) 

(e) After an amount disallowed in a disbursing officer's account has been re- 
funded to him by the person to whoni payment was made, the disbursing 
officer has no such interest as will authorize an appeal from the settlement of 
the Auditor as to said disallowances. (T Comp., 666.) 

859. Action may be brought in the Court of Claims for recovery of funds 
made good in accordance with disallowances which both the Auditor and the 
Comptroller have refused to remove. 

860. Unremovable differences must be settled from the pay officer's personal 
funds by one of the following methods and the Auditor advised thereof : 

(a) Deposit with self, if still acting as disbursing officer, as provided in 
paragraph 861. 

(6) Deposit to credit of United States, as provided in paragraph 820. 

■ 



174 






861. When the disbursing officer is unable to remove disallowances in his 
accounts, he may place with the Government funds in his possession a suffi- 
cient sum of his own money to cover the errors and take the same up in the 
cashbook and on the account current. The items should be identified by refer- 
ence to the date and number of the Auditor's statement of differences. 

862. The right of the accounting officers to reopen accounts which have been 
settled, either by themselves or by their predecessors, for the purpose of correct- 
ing mistakes of fact arising from errors in calculation, or upon the production 
of newly discovered material evidence, or for fraud or collusion, has received 
the sanction of the courts and of the lawmaking power. The act of July 31, 
1894, does not take away or modify that right. (4 Comp., 303.) 

(a) The accounting officers have a right to reopen accounts which have been 
settled by themselves to correct errors, either of law or fact, but they are not 
authorized to reopen accounts which have been settled by their predecessors, 
except upon the production of new T ly discovered material evidence, or to correct 
mistakes of fact, or for fraud or collusion. (11 Comp., 459.) 

(6) The accounting officers have no jurisdiction to reopen settlements made 
by their predecessors, because a subsequent decision of the courts has so 
changed the construction of the law under which the settlements were made 
as to warrant a different result in the settlements. (2 Comp., 401.) 

(c) The accounting officers of the Treasury are not authorized to reopen 
accounts for the purpose of correcting decisions upon questions of law subse- 
quently held to be erroneous. (6 Comp., 91.) No subsequent decision upon a 
doubtful or controverted question of law, essentially modifying a prevailing 
rule which was applied to the settlement of an account, would authorize the 
reopening of it, with a view to a readjustment of it in accordance with such 
decision. (12 Op. Att. Gen., 386.) 

(d) The Comptroller has the exclusive right to reopen an account which has 
been revised by himself or his predecessors. (4 Comp., 303.) 

(e) After the expiration of a year from the date of settlement an auditor 
has the exclusive right to reopen an account settled by himself or his prede- 
cessors. (4 Comp., 303.) 

(/) The Auditor has the right to reopen settlements of a predecessor, not 
appealed from within a year, at any time upon the ground of fraud, error of 
calculation, or new and material evidence. (Comp. Dec, Dec. 8, 1908.) 

863. Disbursing officers or the head of any executive department may apply 
for and the Comptroller of the Treasury shall render his decision upon any 
account involving a payment to be made by them, or under them, which deci- 
sion, when rendered, shall govern the Auditor and the Comptroller in passing 
upon the account containing such disbursements. (Act July 31, 1894, 28 Stat., 
208.) 

(a) Applications to the Comptroller of the Treasury, under the act approved 
July 31, 1894, for his decision upon any question involving a prospective pay- 
ment, shall be forwarded through the usual official channels to the Navy 
Department for transmission to that officer. (N. I., 2205-2.) 

(6) The law requiring the Comptroller to render an advance decision, upon 
application, contemplates a presentation to the Comptroller, where the question 



_L, 

is one of law, of all the material facts necessary for its determination, and 
where the question is one of fact, of all the material evidence in the possession 
of or obtainable by the officer making the application. (14 Comp., 6.) The 
specific point upon which the decision is desired must be stated. Where 
statutes are mentioned, the date of the act and number of volume and page 
shall be given, viz : Act March 3, 1893. (27 Stat., 612.) 

(c) Allowable and excluded questions: Any disbursing officer may apply to 
the Comptroller for his decision upon any question which is then before him 
and involved in a payment which he is authorized to make. (4 Comp,, 332.) 

(d) The Comptroller of the Treasury is authorized to render a decision upon 
the request of a disbursing officer only when the question submitted is one 
arising upon a claim or account, then properly before such officer for payment. 
(3 Comp., 529.) 

(e) A disbursing officer is entitled to ask a decision when the question he 
presents is involved in an account which he has, by general or special instruc- 
tion, been directed to pay. When the expense has not yet been incurred, but 
the decision of the Comptroller is desired for the guidance of the department 
in the use of its appropriations, the question upon which a decision is desired 
should be submitted by the head of the department. (1 Comp., 500.) 

(/) The Comptroller would not be justified * * * to render a decision 
on a hypothetical case involving only a question of law, and the decision of 
such a question would not be official if rendered, and would afford no legal 
protection to a disbursing officer making payment under it. (Comp. Dec, 
Feb. 16, 1903.) 

(g) The Comptroller of the Treasury is not authorized to render decisions 
to disbursing officers upon questions of law pertaining to payments which have 
been made by them. (5 Comp., 727.) 



Section 55.— SALES. 

871. Officers and enlisted men of the Marine Corps, Army, and Navy, may V <5 



purchase from depot quartermasters or post quartermasters such articles of 
cloth, clothing, and equipage as they may actually require for their personal 
use, provided the issuing officer decides that the property can he spared for the 
purpose. . W 

(a) Officers and enlisted men of the Coast Guard and officers of the Public 
Health Service may purchase quartermaster supplies from the Marine Corps 
at the same price as is charged officers and enlisted men of the Marine Corps. 5 
(Act approved March 6, 1920, 41 Stat. L., 506-7, part 1.) Honorably discharged xi 
officers and enlisted men of the Army, Navy, or Marine Corps who are being 
cared for and are receiving medical treatment from the P wb lio H e alt h Bar vi c e 
shall, while undergoing such care and treatment, be permitted to purchase 
authorized quartermaster supplies, except articles of uniform, from the Marine 
Corps at the same price as charged officers and enlisted men of the Marine Corps. 
(Act approved June 5, 1920, 41 Stat. L., 976, part 1.) (C. S. of A. 32.) 

(6) All requests for sales of rifles and pistols will be referred to the Quarter- 
master for action. Each request will be accompanied by a certificate of the 
officer or enlisted man making the request that the rifle or pistol is for his own 
personal use. 

872. Payment for articles sold to officers will be made to the officer making 
the sale at the time of purchase. Record of sales Will appear on the form " Sales 
of Government property." 

873. Payment for articles procured by enlisted men may be made in cash to 
the officer making the sale at the time of purchase or, in the case of marines, by 
checkage against the pay of the men on the pay roll for the month in which the 
sale is made ; record of such sales for cash to appear on the form " Sales of 
Government property ; " record of such sales where checkage is made on the 
pay roll to appear on the form " Statement of charges for Government prop- 
erty." In either case a copy of the form used shall be forwarded as a voucher 
to the return. 

874. Officers' servants will not be permitted to wear clothing intended for 
enlisted men, except underclothing and shoes, which may be purchased in 
limited quantities, if available, upon the officer's certificate that these articles 
can not otherwise be obtained. 

875. The prices stated for the articles mentioned in the annual order apply 
for all purposes. For property not specified therein, the last invoice or pur- 
chase price will govern. All obsolete property will be charged at the prices 
stated in the last order in which the articles appeared. 

876. Before any article of exterior uniform is sold to any civilian the buttons 
and other distinguishing marks shall be removed. 

877. Clothing or other public property which has been condemned, or the 
issue price of which has been reduced by a board of survey, will not be pur- 

(177) 



178 

chased by an officer who was responsible therefor at the time of condemnation 
or reduction of price, nor by an officer who bore any part in such condemna- 
tion or reduction. 

878. When a sale of condemned public property has been authorized it will 
be disposed of at public auction, for cash, or to the highest bidder on sealed 
proposals, on due public notice, and in such market as the interests of the 
Government may require. The officer making the sale will have the property 
scheduled and prepared and the sale sufficiently advertised that the best results 
may be obtained. He may suspend the sale when, in his opinion, better results' 
may be obtained later. No property will be removed until payment for same 
has been made. 

879. All expenses attending the preparation for and holding of sales of con- 
demned public property shall be paid from the proceeds thereof. No payment 
shall be made to an enlisted man serving as an auctioneer. Enlisted men should 
be detailed as auctioneers whenever practicable. Where practicable, a com- 
missioned officer, preferably the post quartermaster, will be present at all auc- 
tion sales and have supervision over them. 

(a) In all cases of sales of public property at auction where civilians are 
employed as auctioneers, competition shall, if practicable, be invited as to the 
rate of commission, and, if impracticable, a schedule showing the rates charged 
by local firms should be prepared. This information shall be attached to the 
copy of the account sales which is forwarded to the auditor. 

880. No advertisement shall be published in newspapers concerning the sales, 
unless authorized by the Secretary of the Navy. 



Section 56.— PROCEEDS OF SALES. 

881. All funds received from sales of public property and from other sources 
pertaining to the Quartermaster's Department of the Marine Corps shall be 
remitted without delay by the officer receiving same to the Disbursing Assistant 
Quartermaster, Headquarters Marine Corps, Washington, D. C, except — 

(a) As noted in paragraph 819. 
(&) As noted in paragraph 288 (&). 

(c) At posts and depots where a regular disbursing officer is detailed, in 
which cases proceeds will be turned over to such officer. 

(d) At posts and stations on the West Coast, in which cases remittances will 
be made to the Depot Quartermaster, Marine Corps, San Francisco, Calif. 

(e) Proceeds from sales aboard ship, which will be turned over to the supply 
officer of the ship. 

(f) As noted in paragraph 533 (a). 

All funds so received by disbursing officers shall immediately be taken up as 
provided in paragraphs 885 and 886, as the case may be. (C. S. of A. 39.) 

882. When the proceeds from sales of public property are forwarded to the 
Disbursing Assistant Quartermaster on duty at Headquarters the abstract of 
sales will be prepared in quadruplicate, the original and one copy to be for- 
warded therewith. The other copies will be used by the officer making the sale, 
one, which shall be signed by the accountable officer making the sale, also by the 
commanding officer authorizing same, to be forwarded to the Quartermaster as 
a voucher to the property account, and the other to be retained. When such 
funds are forwarded to any other disbursing officer of the Quartermaster's 
Department, or turned over to the supply officer aboard ship, the abstract should 
be prepared in quintuplicate, the original and two copies to be forwarded there- 
with. The other copies will be used by the officer making the sale as described 
above, except that the copy forwarded to the Quartermaster as a voucher to the 
property account will be accompanied by the acknoioledgement of the receipt 
of the cash by the disbursing officer. When the purchasers of condemned prop- 
erty are enlisted men the amount may be charged against them on the pay roll 
next succeeding the sale. Expenses resulting from sales of condemned property 
are paid from the proceeds thereof and the balance disposed of in accordance 
with the provisions of the preceding paragraph. (C. S. of A. 39.) 

883. Proceeds (1) of all surplus war material. (2) condemned Government 
property, including clothing, (3) recovered for Government property, lost or 
damaged by railroads or steamship companies, (4) recovered from officers and 
enlisted men for lost property covered by survey, and (5) received from the 

(179) 



180 

10 per cent added to sales for overhead expenses, are carried to "Miscel- 
laneous Revenues " of the Government by the Treasury Department. 

884. Proceeds received from sales to officers, enlisted men and civilians, 
covering provisions, clothing and other Government property, less the 10 per 
cent overhead charge, revert to appropriation " Maintenance, Quartermaster's 
Department, Marine Corps," and are credited direct to such appropriation. 
Certificates of deposit covering such sales will show on the face thereof " Cred- 
ited direct to appropriation." Funds received and deposited for " credit direct 
to appropriation " should be shown on the " Monthly Statement of Receipts 
and Expenditures " under the appropriation credited, likewise under " General 
Account of Advances." 

885. Proceeds received and deposited under " Miscellaneous Receipts " with 
the Treasury Department, or a designated depository, should be shown on the 
" Monthly Statement of Receipts and Expenditures," under heading " Miscel- 
laneous Receipts," and will not be taken up under " General Account of 
Advances," but will be offset under expenditures by the " Certificate of Deposit " 
received from the Treasury Department or depository. 

886. Proceeds received involving both " Miscellaneous Receipts " and a 
"Direct credit to the appropriation," will, where it is impracticable to deposit 
such funds with the Treasurer of the United States, or a designated depository, 
be shown on the " Monthly Statement of Receipts and Expenditures " under 
" Miscellaneous Receipts " also under the appropriation involved and carried 
out and taken up under "General Account of Advances." (See par. 819.) 

887. Disbursing officers depositing proceeds from sales of surplus war sup- 
plies, or sales of condemned Government property, will be careful to specify 
that the amount deposited represents proceeds from surplus war supplies, or 
that the amount represents proceeds from sales of other Government property. 
Proceeds of sales of surplus and condemned property should be deposited as 
soon as all expenses in connection therewith have been ascertained and paid. 
Proceeds of surplus material should be deposited separately from the sales of 
other Government property, and the certificates of deposit properly inscribed. 

888. It is very important that disbursing officers in making deposits of pro- 
ceeds of sales see that certificates of deposit clearly indicate the source of the 
receipt, also that this information is shown on all letters, or statements report- 
ing these deposits to the General Accounting Office (Navy Department Divi- 
sion), to the Bureau of Supplies and Accounts, and to the Quartermaster, XL S. 
Marine Corps. 



Section 57.— CORRESPONDENCE, 

891. In relation to all matters concerning the materiel of the Quartermaster's 
Department, including requests for the detail of all enlisted men for extra-duty 
pay, for duty under the Quartermaster's Department or elsewhere, intended 
for consideration at headquarters, communications from shore stations shall be 
addressed by the commanding officer or post quartermaster to the Quarter- 
master, except communications regarding pay-roll clerks, which should be 
addressed to the Paymaster, Marine Corps. 

892. In relation to all matters concerning the personnel of the Quarter- 
master's Department, except as provided in article 3502, Naval Instructions, 
1913, communications shall be addressed to the commanding officer, and by him 
forwarded to the Quartermaster, for reference to the Major General Com- 
mandant. 

893. In all official correspondence the provisions of article 3502, Naval In- 
structions, 1913, will be observed. 

894. In relation to matters of the Quartermaster's Department intended for 
consideration at headquarters, United States Marine Corps, the assistant quar- 
termasters in charge of depots of supplies shall address all official communica- 
tions to the Quartermaster, except as provided in article 3502, Naval Instruc- 
tions, 1913. All official communications from depots of supplies intended for 
headquarters, United States Marine Corps, will be forwarded direct to the 
Quartermaster. 

895. All official mail matter addressed to contractors and other persons not 
in Government service will be sent direct. 

890. All communications from the Major General Commandant, either letters 
or indorsements, addressed to the Quartermaster and requiring reference by him 
to officers in charge of depots of supplies will be sent direct to the depots. 

897. All public bills for supplies and services originating at the several posts 
of the corps will be forwarded direct to the disbursing assistant quartermaster 
designated to pay the same. 

898. All communications from the Quartermaster intended for posts and 
stations of the corps pertaining to matters with which the post quartermaster 
is directly concerned will be addressed to such officer and forwarded as 
prescribed in article 3503, Naval Instructions, 1913. Replies which require a 
statement or expression of opinion from a post quartermaster will be similarly 
addressed and forwarded. 

(181) 



Section 58.— TELEGRAPHIC, TELEPHONIC, CABLE AND RADIO 
COMMUNICATIONS.* 

901. The telegraph, telephone, cable and radio will he used only in cases of 
urgent and imperative necessity, in which the delay consequent upon transmis- 
sion by mail would be prejudicial to the public interests. 

902. Whenever it is considered that telegrams prepared in the afternoon will 
not he received at destination prior to the closing hour, they will be forwarded 
at night rates, or the matter will be covered by letter, provided the point from 
which the letter is forwarded is sufficiently near destination to insure its 
receipt by first mail the following morning. 

903. All telegrams, radiograms, or cablegrams shall be immediately con- 
firmed by mailing a carbon copy marked " Confirmation." When deemed advis- 
able a letter giving additional information with regard to the matter should 
accompany the confirmation. 

904. The original telegrams, cablegrams, or radiograms on official business, 
prepared on the prescribed Government forms, or on commercial forms of the 
telegraph, cable or radio companies rendering the service, and properly certified 
"Official Business," will be paid by the Quartermaster's Department, with the 
following exceptions : 

(a) Telegrams, cablegrams, or radiograms sent on official business by officers 
while in travel expense status will be prepared in duplicate, on Form N. M. C. 
123-QM, or in emergency on commercial forms, and will be paid for in cash 
from personal funds at the time of filing. Such telegrams, cablegrams or radio- 
grams will be certified in duplicate over the officer's signature as follows: 
M Certified official business and paid in advance at Government rate in the 
amount receipted for below." A receipt in the following form will be entered 

by the officer concerned on each copy of all such messages: "Received 

$__ , in payment of this message." The receipt of the telegraph, cable, or 

radio company will be obtained on both copies of such messages and the dupli- 
cate copy of the message will be filed with the officer's expense voucher prior 
to submitting such voucher to the Paymasters Department for reimbursement. 

(?>) Messages pertaining to matters of a personal nature, or for convenience 
or in the interest of the sender, received at any post or station of the Marine 
Corps will not be transcribed to official forms and quoted to the interested 
person at some distant point in an attempt to place such message on an 
official basis. 

(c) Representatives of other Government departments stationed at Marine 
Corp posts or stations will not be allowed to use the official Marine Corps forms 
for the purpose of transmitting official, semiofficial, or personal telegrams, 
cablegrams, or radiograms to their respective departments, or to others, con- 
cerning subjects which do not pertain strictly to official Marine Corps business, 
and where the services rendered are not proper charges against appropriation 
"Maintenance, Quartermaster's Department, Marine Corps.*' 

•(C. S. of A. 37.) 

(183) 



184 

(d) Telegrams, cablegrams or radiograms sent by individuals not in the 
military service for the convenience or in the interest of the sender, and the 
replies made thereto by telegraph, cable, or radio will not be transmitted at 
Government expense. Such messages will not be prepared on official forms, and 
when prepared on commercial forms will not be certified " Official business." 
Commercial messages should be sent prepaid and where a reply is desired, 
arrangements should be made by the person desiring the information to have 
such reply sent prepaid. Where the sender desires a reply, but fails to arrange 
to have it prepaid, or where such reply is sent on a commercial form " Collect " 
and the addressee does not receive such reply, due to previous departure or 
for other causes, the question as to the payment for the services rendered in 
such cases is one for settlement between the person desiring the information, 
the one making the reply, and the telegraph, cable or radio company, as the 
Quartermaster's Department does not act in the capacity of a collecting agency 
for such companies in cases of this character. 

(e) When an individual in the naval service sends a telegram, cablegram 
or radiogram making application for leave of absence, or extension of leave, 
or makes an inquiry of a personal nature or as to whether leave has been 
granted, such telegram, cablegram or radiogram will not be transmitted at 
Government expense, nor be prepared on official forms. Commercial forms 
should be used for the purpose of sending messages of this nature but not cer- 
tified "Official Business," as such messages should be sent prepaid. The 
answers when strictly personal, for the convenience or in the interest of the 
addressee should not be transmitted at Government expense, but should be 
treated exactly in accordance with instructions contained in paragraph 904 (d). 
Answers when addressed by proper authority to an individual in the naval 
service, either authorizing an extension of his leave or denying said extension, 
are official business, and not strictly personal, or for the convenience, or in the 
interest of the addressee, and should be transmitted at Government expense 
on the official Government forms. (Opinion of Judge Advocate General, file 
4400-347, 27 Sept., 1922, and approved by Secretary of the Navy, 27 Sept., 1922.) 

905. When telegrams are sent "Collect" by private individuals, the nature 
of the telegrams should govern the action of the disbursing assistant quar- 
termaster. If strictly on Government business, payment may be made by the 
United States. 

906. When an officer or enlisted man of the Marine Corps absent on leave or 
furlough applies to the proper administrative officer for an extension of his 
leave or furlough and that officer, not having authority to act thereon, tele- 
graphs the Major General Commandant, or such other properly authorized 
administrative officer for the necessary authority, such messages are consid- 
ered official business, and should be paid for from the public funds at the 
regular Government rates. (14 Cbmp. Dec. 940.) 

907. Telegrams and cablegrams sent at Government expense shall be as brief 
as possible, and be worded so as to be intelligible without the use of punctua- 
tion marks. The sender shall sign his surname only, except in cases where 
initials or rank may be absolutely necessary. 



185 

908. All messages shall be subject in all respects to the prevailing commer- 
cial count of chargeable words, and the address and signature of domestic 
messages shall be transmitted free, in accordance with the commercial prac- 
tice. (Post Office Dept. Order No. 4352, 1 July. 1920.) 

(a) The minimum length of a Government telegram is 10 words, not count- 
ing the address and signature, that is, from 2 to 10 words may be sent to a 
given point for the same charge as one word. Every figure of a number is 
counted as a word, and all numbers not expressed 'n code will be spelled out 
in the least possible number of words. For example, " 1100," which is counted 
a? four words, should be written " Eleven hundred." 

(5) For day letters, night messages, and night letters, 40 per cent of the 
prevailing commercial day-letter, night-message, or night-letter rate, as the 
case may be, between the same points in the United States, shall be charged. 
The minimum charge for any night message is 20 cents ; for any night letter, 
30 cents, and for any day letter, 45 cents, except that the rate charged for a 
Government day letter or night letter shall not in any case exceed the amount 
charged for a commercial day letter or night letter of the same length between 
the same points, 

(c) Unless a telegram exceeds 10 words when written in ordinary English, 
it will not be enciphered, except for the purpose of secrecy. When the number 
of words exceeds 10, the "Western Union Telegraphic Code" ("Universal Edi- 
tion) shall be used, if practicable. 

909. In counting the words of telegraphic messages the following rules will 
be observed : Names of cities and places, when used in the body of messages 
to designate such cities or places, and words properly connected by a hyphen, 
will be counted as one word, numerals will be expressed in words and will not 
be counted as hyphenated words. Names of places and persons when given to 
things will be counted according to the number of distinct words in each. 
Names such as Van Voorhees, or St. Thomas, will be counted as one word. 
All words contained in the body of an official telegram will be counted. The 
name, title, and address of the party to whom an official telegram is sent and 
the name of the sender, when not coded or abbreviated, will not be counted 
and charged for, nor the name of the place from which sent, date, and the 
words " Official Business," which should appear on each telegram. Except 
where satisfactory evidence is submitted, showing that payment has not 
already been made, and no charge will thereafter be made, in cases of loss 
or destruction of the original sent messages, no settlement with the telegraph 
company will be effected unless the original sent message covering the charge 
is attached to the bill presented for payment. 

910. Whenever special delivery is necessary to expedite the delivery of an 
official telegram, or where the place of delivery is located beyond the estab- 
lished free delivery limit, the officer filing the telegram should mark it " Special 
delivery, charges paid." Special delivery charges should be included in the 
bill of the telegraph company transmitting the telegram. If the addressee 
lives at such a distance from the telegraph office as to make the special delivery 
charges excessive, and the delay will not be of a serious nature, the telegram 
should be marked : " By mail from ," indicating the name of the tele- 
graph office from which the telegram should be mailed. 






186 

Oil. Blank forms for official telegrams will be furnished by the Quarter- 
master's Department, with printed instructions thereon as to how payment for 
transmission of messages can be obtained. The words " Paid, Government 
rate," printed on blank must not be changed to read " Collect," as all telegrams 
must be sent as paid and the original sent messages forwarded with bill for 
payment except as otherwise provided for in this section. 

912. Telegrams that do not pertain strictly to Government business can not 
be paid for at Government rates or be paid from Government funds, and offi- 
cial telegram blanks will not be used, but should be written on blanks furnished 
by telegraph companies and be paid for by the sender or person addressed, at 
commercial rates. 

913. Telegrams, when intended for the Major General Commandant, United 
States Marine Corps, will be addressed " Marine Corps, Washington, D. C." ; 
for the Adjutant and Inspector, "Adjutant, Marine Corps, Washington, D. C." ; 
for the Quartermaster, "Quartermaster, Marine Corps, Washington, P. C"; 
for the Paymaster, H Paymaster, Marine Corps, Washington, P. C." 

(a) Addresses to telegrams of other officials shall contain only such words 
as are absolutely necessary to insure prompt and certain delivery; but neither 
code words nor abbreviations like " Marcorps," for example, shall be used in 
the address. 

914. In the preparation of official telegrams, cablegrams, and radiograms 
on Form N. M. C. 123-QM, at places other than Marine Barracks, the street 
and number address in addition to the name of the city, will be entered in the 
space opposite " Sent from " in order that the local manager of such company 
may have the complete address of the originating office to whom monthly bills 
will be submitted for the rendition of usual vouchers to cover such accounts. 

(a) Vouchers to cover such accounts will be prepared on the proper form 
by the local billing office of the telegraph, cable, or radio company rendering 
the service, in the name of such company, and, accompanied by the original 
messages, will be submitted to the proper disbursing assistant quartermaster 
for payment direct to such local billing office. 

915. Government funds will not be expended for the installation of telephone 
service in any private residence or apartment (which includes public quarters 
assigned to officers and others for use as private residences), or for tolls or 
other charges for telephone service from private residences or private apart- 
ments, except long-distance telephone calls required strictly for the public 
business, and so certified on vouchers covering the expense and approved by 
the commanding officer. 

916. The tolls on the prohibited classes of messages stated in paragraph 
904 (d) and (e) are payable by the sender, or the person in whose Interest 
the message is sent, at commercial rates, as Government rates are not appli- 
cable in such cases, and messages of this kind will not be billed on public 
vouchers. 

917. Vouchers in payment for telegrams, cablegrams, or radiograms on official 
business of a confidential nature need not be accompanied by the original 
messages or copies thereof when, in the opinion of the officer receiving or 
sending such messages, it is considered advisable not to do so. When it is 



186a 

questionable whether such messages are on official business or that the telegraph, cable 
or radio should have been used, such vouchers will be accompanied by full explana- 
tion from the officer who sends or receives the messages. 

918. In settling accounts for telegrams which pass over lines of more than one 
company (bond-aided excepted), payment may be made on the original telegram to 
the initial company for the entire services. 

919. The cost of telegraphic inquiries relative to stragglers or deserters, addressed 
to officers in the military or naval services, will be paid from Government funds, pro- 
vided the official records show that the men in question were actually stragglers or 
deserters at the time the inquiries were made. (1 Dec. Comp. Gen. 272.) 

920. Questions arising in connection with the payment of charges for the transmis- 
sion of telegrams, cablegrams, or radiograms which the disbursing officers concerned 
may consider prohibited, with regard to matters of a personal nature, or for the con- 
venience or in the interest of the sender, or messages erroneously prepared on official 
forms, or collect messages erroneously certified official business, will be submitted to 
the proper administrative officer for instruction as to payment under the provisions 
of paragraph 701. 

920§. In each official telegram, radiogram, or cablegram within the naval service, to 
be sent via Navy radio throughout, or to be so relayed and partly transmitted over land 
lines, an "office reference number and date" group shall be placed at the beginning of the 
text and a "time of origin number" group at the end of text, such groups, however, being 
omitted from domestic telegrams to be sent from place of origin to destination over commer-. 
cial land lines. The " office reference number and date" group ordinarily consists of 
four figures. The first two figures (first three, if five figures are used) shall be the 
assigned " office reference number" of the person or office originating the despatch, 
the following numbers being assigned to the Marine Corps: office of the Major General 
Commandant, 86; Adjutant and Inspector's Department, 87; Paymaster's Depart- 
ment, 88; Quartermaster's Department, 89; commanding officer of marines on board 
ship, 10 or 86 as designated by commanding officer of ship. The two final figures shall 
be the "date number," representing the day of the current month, days prior to the 
tenth being written as "01," "02," etc. The "time of origin number," i. e., the final 
group of the text, shall indicate the time of day the message is written in the office of 
origin, the latter being the office or place of the person directing the preparation of 
despatch. The time shall be the civil time of the local meridian or the standard time 
of the local zone, as the case may be. The "time of origin " group shall consist of four 
figures, the first two figures being the hour of the day, numbered from "00" to "23" 
as reckoned from midnight to midnight, and the two final figures being the minutes 
of the hour as numbered from "00" to "59." For example: "8903 This despatch 
was prepared in the office of the Quartermaster at 2.31 p. m. on the 3d day of the current 
month 1431." (C S. of A. 38.) 

(a) In referring to a despatch, the first and last groups of its text, i. e., the "office 
reference number and date" and the "time of origin number," respectively, shall be 
quoted, with the addition of the word "your" or "my," as the case may be. Thus: 
"8903Youi8601 0020 my 8902 0945 This despatch written 2.31 p. m. the 3rd day of the 
current month refers to your despatch written 12.20 a. m. the 1st instant and to mine 
written 9.45 a. m. the 2nd instant 1481." 



186b 

(6) In referring to a despatch sent during a month other than the current month, 
add the name of the month after the "time of origin" group quoted. Thus: "890$ 
Your 8927 1641 June. This refers to your despatch written at 4.41 p. m. the 27th of 

June nsir 

(c) In merely acknowledging a despatch, refer to the "office reference number and 
date" and "time of origin" number only, namely, "8604 Your 8903 1431" that is 
to say, "This despatch written at 12 noon on the 4th instant acknowledges your 
despatch written at 2.31 p. m. on the 3rd instant 1200." 



Section 59.— MARINE CORPS RESERVE FORCE, 

921. Enlisted members of the Reserve force, whenever engaged on active 
duty, are entitled to the clothing allowance prescribed for men of the regular 
Marine Corps for the second and succeeding years of enlistment The cloth- 
ing allowance will begin on the day of reporting for active duty and will con- 
tinue to and include the day of detachment therefrom. 

922. Upon the first reporting for active service in any enrollment the officer 
in charge of clothing will open a clothing record book, in triplicate, as pre- 
scribed in paragraph 223, crediting the clothing gratuity as the first entry- 
The triplicate (green copy) will then be immediately forwarded to the Quarter- 
master. 

923. Upon the completion of any period of active service the clothing record 
will be settled as prescribed in paragraphs 219a and 219b, after which the 
duplicate (yellow) slip will be immediately forwarded to the Quartermaster. 
The clothing record book will then be forwarded with the service record book 
to the officer in charge of the recruiting district of which the man is a resident. 

924. Upon the reporting for active duty in time of war or during the exist- 
ence of a national emergency, the uniform gratuity, less any previous uniform 
gratuity credited during the then current enrollment, will be credited in the 
clothing record book by the officer in charge of clothing. 

925. No enlisted member of the Reserve force will be permitted to overdraw 
his clothing account. Any clothing required in excess of the clothing credit 
will be sold for cash. Clothing issued to members of the Reserve force will 
be abstracted separately and expended from the return on such separate ab- 
stract, which should be accompanied by the issue slips. 

926. Clothing accounts of members of the Reserve force will be settled for 
discharge, death, desertion, etc., as prescribed for members of the regular 
Marine Corps, except that when settled for discharge, Form N. M. C. 146 will 
be transmitted to the settling paymaster so as to arrive at his office at least 
10 days prior to date of discharge. 

927. All forms, reports, transportation requests, etc., referring to members 
of the Reserve force will bear an appropriate notation thereon to show that 
the man concerned is serving as a member of the Reserve Force, viz, Corpl. John 
J. Mahony, M. C, Resebve. 

928. Enlisted men of the Reserve force are entitled to transportation and 
subsistence from their home to the place of active duty ; from the place of active 
duty to their home (or other point, provided this can be done without increased 
expense) ; and when transferred from the regular Marine Corps to the Fleet 
Reserve, from the place of last duty in the regular Marine Corps to their home. 

(187) 






Section 60.— BOATS. 



? 



931. Requests for articles or parts for motor sailers, cutters, launches, or other boats 
should be submitted to the quartermaster by letter, in quadruplicate, and embody 
the following and any additional information necessary, viz: (See 'paragraph 567.) 
(C. S. of A. 14 and 17.) 

(a) Bureau of Construction and Repair registry number, if any, of hull. (C. S. of 
A. 14.) 

(b) Bureau of Steam Engineering number of engine or boiler, or both. (C. S. of 
A. 14.) 

(c) Whether the material is required for immediate replacement of broken or worn- 
out parts or for stock, stating: 

1. If for replacement, the condition of the material to be replaced, statement of con- 
dition to be explicit, shovnng whether the material to be replaced is worn out, broken beyond 
repair, or capable of being repaired (in describing the condition of material, the use of the 
word "unserviceable" to be avoided); 

2. If for stock, the estimated period for which required; 

^~9. The number of issues of like material during the preceding six months; 
$* &. If material is required both for replacement and stock, items for replacement to be 
clearly distinguished from those required for stock; 

SL Whether condition of material to be replaced is due to normal wear, accident, or other 
unusual cause. (C. S. of A. 14 and 22.) 

(d) Correspondence in connection with boats should contain the data specified in 
subparagraphs (a) and (6), and any other information necessary. (C. S. of A. 14.) 

^ (188a) ^ 




-«3<£e_ 



0&. 



Section 61.— BADIO EQUIPMENT. 



the office of the Quartermaster, the record cards therefor shall bo prepared in 
duplicate by the officer accountable for each radio set, the original to be for- 
warded to the Quartermaster and the duplicate retained by the officer ac- 
countable. When radio equipment is transferred, the duplicate card will accom- 
pany the invoice. (C. S. of A. 20.) 

942. Upon transfer of radio equipment. the Quartermaster, Headquarters, 
shall immediately be advised, BY LETTER, by the invoicing officer, giving the 
type {whether Navy field, Army pack, tractor, etc., with capacity in kilowatts), 
type letter and number, and Marine Corps and manufacturers* numbers, and 
any other necessary information. All available information shall be furnished 
when requesting spare parts and surveys. (See par. 5G7.) (C. S. of A. 20.) 

943. Radio equipment will be taken up on the Marine Corps property account 
as RADIO, SET (field, pack, or tractor), NAVY (or ARMY) type, letter, and 
number (or model), capacity (in kilowatts). (C. S. of A. 20.) 

(188c) 



WASHINGTON : GOVERNMENT PRINTING OFFICE : 1920 



Section 62.— TYPEWRITERS AND COMPUTING MA- 
CHINES. 

951. The following instructions will govern, in all cases, the purchase, repair, 
or exchange of typewriting or computing machines belonging to the Marine 
Corps, under the provisions of the Naval Act approved August 22, 1912, which 
provides : " That hereafter worn-out typewriting and computing machines for 
the Naval Establishment may be exchanged as a part of the purchase price of 
new ones." (C. S. of A. 24./ 

952. Requisitions for the purchase or exchange of, or repairs to, all type- 
writers and computing machines shall be submitted to the Quartermaster of 
the Corps for approval. Such requisitions shall not include other items and 
should be prepared in the same manner as other requisitions for services or 
supplies. They shall show on the face thereof date of purchase, the make, 
model, and serial number of the machine, and unless impracticable they shall 
be accompanied by a written estimate from the nearest typewriter or com- 
puting-machine agency as to the cost of repairs. (C. S. of A. 24.) 

953. Typewriting and computing machines shall not be purchased, exchanged, 
or issued from store until the requisition therefor has been approved by the 
Quartermaster. (C. S. of A. 24.) 

954. Typewriters will not be exchanged that have been used less than three 
years. The Navy Department has taken the attitude that machines do not as 
a rule require repairs during the first three yeais of use, and looks with dis- 
favor upon requisitions for repairs to typewriters which have not been in use 
for this length of time. (C. S. of A. 24.) 

955. In packing typewriters for shipment, care should be exercised to see 
that the carriage is properly tied, ribbon spool fastened down, back spacer tied, 
and that the machine is securely fastened to the bottom of the box by means of 
four screws. In order to fasten the typewriter in this manner it will be neces- 
sary to take off the four rubber feet and pack them separately. When prac- 
ticable, the typewriter should be shipped in the regular wooden shipping cases 
provided by the typewriter company, but whenever it is impracticable to do this 
the case should be constructed out of suitable material so that it will conform 
as nearly as possible to the size and width of the cases furnished by the type- 
writer company. (See also paragraphs 98 and 99.) (C. S. of A. 24.) 

956. The following instructions shall be closely followed in the supervision 
and care of typewriters : 

(a). When not in use the typewriter will be kept covered and securely fas- 
tened, and protected so that it will not be displaced and thereby broken or 
damaged. (C. S. of A. 24.) 

(&) Each morning, before using, the type will be cleaned, the machine care- 
fully dusted, and cross rods on which the carriage slides rubbed with an oily 
cloth. (C. S. of A. 24.) 

(c) Once a week the machine will be thoroughly oiled in all its bearings, ex- 
cept the type-bar slots. Oil will not be put in the latter, and care will be ex- 
ercised not to brush dirt or erasures into same, since it is essential that the 
type-bar slots be kept perfectly clean. (C. S. of A. 24.) 

(d) Every week a little oil will be put on the spacing rack where it engages 
with the dogs. This will make the machine run with more ease. (C. S. of A. 
24.) 

(188e) 



Section 60.— BOATS. 

931. Requests for articles or parts for motor sailers, cutters, launches, or other boats, 
ould be submitted to the Quartermaster by letter, in quadruplicate, and embody the 
llowing, and any additional information necessary, viz: 

(a) Bureau of Construction and Repair registry number, if any, of hull. 

(b) Bureau of Steam Engineering number of engine or boiler, or both. 

(c) Whether the material is required for immediate replacement of broken parts or for 
)dt, stating: (1) If for replacement, the condition of the material to be replaced; (2) if 
r stock, the estimated period for which required; and (3) the number of issues of like 
jterial during the preceding six months. 

(d) Correspondence in connection with boats should contain the data specified in 
bparagraph* (a) and (6), and any other information necessary. (0. S. of A. 14.) 

(188|) 



APPENDIX. 



ARMY RATIONS. 

The kinds and quantities of the component articles of the Army ration and 
the substitutive equivalent articles which may be issued in place of such com- 
ponent shall be as follows : 

1. Garrison ration. 



Component articles and quantities. 



Substitutive articles and quantities. 



Beef, fresh. 



20 ounces. 



Flour. 



Mutton, fresh 

Bacon i 

Canned meat, when impracticable to furnish 
fresh meat. 

Hash, corned beef, when impracticable to 
furnish fresh meat. 

Fish, dried 

Fish, pickled 

j Fish , canned 

Turkey, dressed, drawn, on Thanksgiving 
I Day and Christmas, when practicable . 

fSof t bread 
Hard bread, to be ordered issued only when 
the interests of the Government so require. 



Baking powder. 



I (Corn meal. . . . . . r . v 

0.08 ounce. . J - -7<wwa£m« .ift^d. 

2.4o™c,s...;{!^ y -f ;;;:;:;: 



Potatoes 2 j 20 ounces. 



\JL6 



Prunes I 1.28 ounces . . 



Coffee, roasted and ground 1.12 ounces. , 



Potatoes, canned. 

Onions, in lieu of an equal quantity of pota- 
toes, but. not exceeding 20 per cent of total 
issue. 

Tomatoes, canned, in lieu of an equal quan- 
tity of potatoes, but not exceeding 20 per 
cenr of total issue. 

Other fresh vegetables (not canned) when 
they can be obtained in the vicinity or 
transported in a wholesome condition 
from a distance, in lieu of an equal quan- 
tity of potatoes, but not exceeding 30 per 
cent of total issue. 

Apples, dried or evaporated 

Peaches, dried or evaporated 

Jam, in lieu of an equal quantity of prunes, 
but not exceeding 50 per cent oftotalissuei 

Coffee, roasted, not ground 

Coffee, green 

Tea, black or green 



20 ounces. 
12 ounces. 
16 ounces. 

16 ounces. 

14 ounces. 
18 ounces. 
16 ounces. 
16 ounces. 

18 ounces. 
16 ounces. 
/(, " 
20 ounces. 

1.6 ounces. 
1.6 ounces. 
Hi ounces. 



1.28 ounces. 
1.28 ounces. 



1.12 ounces. 
1.4 ounces. 
0.32 ounce. 



i In Alaska, 16 ounces bacon, or, when desired, 16 ounces salt pork, or 22 ounces salt beef. 
2 In Alaska the allowance of fresh vegetable? will be 24 ounces instead of 20 ounces, or canned potatoes, 
18 ounces instead of 15 ounces. 

(189) 



190 

1. Garrison ration — Continued. 



Component articles and quantities. 



Sugar 3.2 ounces. 

Milk,evaporated,unsweelened J 0.5 ounce. . 

Vinegar 0.16 gill... 



0.64 ounce. 
0.4 ounce. . 



Substitutive articles and quantities. 



Salt.... 

Pepper, black. 

Cinnamon 



0.014 ounce. 



Lard 0.64 ounce. . 

Butter I 0.5 ounce. . . 

Sirup ' 0.32 gill 

Flavoring extract, lemon j 0.014 ounce. 



{Pickles, cucumber, in lieu of an equal quan- 
tity of vinegar, but not exceeding 50 per 
cent of total issue. 



{Cloves i 0.014 ounce. 
Ginger I 0.014 ounce . 
Nutmeg... | 0.014 ounce. 

Lard substitute 0.64 ounce . 

Oleomargarine 0.5 ounce. 

0.014 ounce. 



Vanilla. 



Note.— Food for troops traveling on United States Army transports will be prepared from the articles 
of subsistence stores which compose the ration for troops in garrison, varied by the substitution of other 
articles of authorized subsistence stores, the total daily cost per man of the food consumed not to exceed 
20 per cent more than the current cost of the garrison ration, except on Thanksgiving Day and Christmas, 
when 60 per cent increase over the same current cost is authorized. 

2. Travel ration. 



Component articles and quantities. 


Substitutive article and quantities. 


Soft bread . . 


18 ounces.... 
12 ounces — 
4 ounces 






Beef, corned 


Hash, corned beef 




Beans, baked 






Tomatoes, canned 


8 ounces . 














Coffee, roasted and ground.. . . 














Milk,evaporated,unsweetened 








- 








3. Reserve ration. 



Component articles and quantities. 


Substitutive articles and quantities. 


Bacon » 


12 ounces 






















Coffee, roasted and ground. . . . 

Sugar 

Salt 
























. 





4. Field ration. 



The field ration is the ration prescribed in orders by the commander of the 
field forces. It consists of the reserve ration in whole or in part, supplemented 
by articles of food requisitioned or purchased locally, or shipped from the rear, 
provided such supplements or substitutes correspond generally with the com- 
ponent articles or substitutive equivalents of the garrison ration. 





5. 


191 

Filipino ration. 




Component articles and quantities. Substitutive articles and quantities. 






[Bacon 


8 ounces. 


12 ounces.... 
8 ounces 


Canned meat 


8 ounces. 




Fish, canned 

Fish, fresh 


12 ounces. 
12 ounces. 


/Hard bread 


8 ounces. 


Flour 


[Soft bread 


8 ounces. 


Baking powder, when in field 


0.32 ounce... 






and ovens are i ot available. 
Rice, unpolished 


20ounces --. - - -- -- --- - 




Potatoes 


8 ounces 


Onions 


8 ounces. 


Coffee, roasted and ground 


1 ounce 














Vinegar 


0.08 gill 






Salt 


0.64 ounce... 






Pepper black 


0.02 ounce... 















Scout organizations will be required to use the entire allowance of the meat 
component, and not more than 16 ounces of rice per day to be used for each 
ration. The purchase of 1.6 ounces of beans per ration in substitution of the 
portion of the rice ration not drawn will be made, and use of as large an ex- 
tent as possible of native products, such as camotes, mongos, and squash will 
be required. 

6. Emergency ration. 



The emergency ration is furnished, in addition to the regular ration, as re- 
quired for troops on active campaign or in the field for purposes of instruc- 
tion, and will not be opened except by order of an officer or in extremity, nor 
used when regular rations are obtainable. 

Ration returns upon which emergency rations are drawn will bear the certifi- 
cate of the organization commander that such rations are required for the 
enlisted men of his organization and that the money value of any rations pre- 
viously drawn by him and improperly opened or lost, has been charged against 
the person responsible. 

Company and detachment commanders are responsible for the proper care 
and use of emergency rations carried on the person of the soldier. 



NAVY RATION. 

ISSUE OF PROVISIONS AND ACCOUNTING THEREFOR. 

All articles of provisions received by transfer from supply officers at navy 
yards and stations and from supply officers afloat, as well as received from 
dealers ashore, either under contract or by open purchase, with the exception 
of articles of combined ration components, will be regarded as ration equiva- 
lents and issued in accordance with the following table : 



Components. 



Bread: 

Biscuit 

Crackers- 
Soda 

Oyster 

Bread, fresh- 
Wheat 

Graham 

Rolls 

Flour- 
Wheat 

Graham 

Buckwheat 

Corn meal 

Meat: 

Preserved— 
Tinned— 

B aeon 

Corned beef. . . . .' 

Chipped beef 

Codfish and haddock 

Salmon 

Sardines 

Sausage (Vienna) 

Luncheon meat 

Salt- 
Corned beef, fresh 

Salt pork 

Salt mackerel 

Smoked- 
Bacon, sugar cured and smoked 

Ham, sugar cured and smoked '. 

Shoulder, sugar cured and smoked 

Sausage, frankfurters 

Sausage, bologna 

Tongues, beef... 

Fresh- 
Beef . 

Mutton 

Pork . . 

Veal .-. 

Sausage, pork.... 

Liver, beef 

Hamburger steak. 

Chicken 

Fowl . 

Turkey 

53008a— 18 13 (193) 



Ration allowance. 



1 pound. 

1 pound. 
1 pound. 

li pounds, 
li pounds, 
li pounds. 

li pounds. 
1| pounds. 
1| pounds. 
1| pounds. 



1 pound. 
1 pound. 
1 pound. 
1 pound. 
1 pound. 
1 pound. 
1 pound. 
1 pound. 

If pounds. 
li pounds, 
if pounds. 

li pounds, 
li pounds, 
if pounds, 
li pounds, 
li pounds. 
lj pounds. 

If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
1| pounds. 
If pounds. 
If pounds. 
If pounds, 
if pounds. 



194 



Components. 



Ration allowance. 



Fish, fresh.. 

Eggs ;. 

Vegetables: 
Dried- 



Navy (8 pounds to gallon) 

Lima (8 pounds to gallon) 

Kidney (8 pounds to gallon) 

Peas, split (8 pounds to gallon) 
Canned- 
Beans— 

Lima ... 

String , 

Corn 

Peas 

Tomatoes. 

Pumpkin 

Beets 

Fresh- 
Turnips 

Carrots 

Tomatoes 

Beets 

Onions, green 

Squash 

Pumpkin 

String beans 

Peas, green, in pod 

Corn, green, sugar, on cob, in husk. 

Spinach 

Cauliflower 

Lettuce 

Cucumbers 

Celery 

Radishes 

Rhubarb 

Parsnips 

Eggplant 

Peppers, green and red 

Asparagus 

Parsley 

Potatoes — 

Irish 

Sweet 

Onions 

Cabbage 

Cereals and starch foods: 

Rice 

Cornstarch 

Barley 

Hominy 

Oats, rolled 

Tapioca 

Fruit: 

Dried- 
Apples 

Citron 

Currants — 

Coconut, shredded 

Peaches 

Raisins 

Canned- 
Apples 

Apricots 

Peaches , 

Pears — 

Pineapples 

Prunes 

Preserved— 

Jams 

Apple butter 

Mincemeat 



If pounds. 
8 (number). 



3 gills. 
3 gills. 
3 gills. 
3 gills. 



f pound. 
f pound, 
f pound, 
f pound, 
f pound, 
f pound- 
f pound. 

If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 
If pounds. 

If pounds. 
If pounds. 
If pounds. 
If pounds. 

\ pound. 
§ pound. 
| pound. 
| pound. 
| pound. 
\ pound. 



■h pound. 
A pound. 
A pound. 
A pound. 
A pound. 
A pound. 

| pound. 
I pound. 
f pound. 
| pound. 
| pound. 
| pound. 

| pound. 
1 pound. 
| pound. 



195 



Components. 



lit— Continued. 
Fresh- 
Peaches 

Pears 

Cherries 

Grapes 

Berries, all kinds 

Cranberries 

Watermelon 

Cantaloupe 

Plums 

Grapefruit 

Pineapple 

Apples 

B ananas 

Lemons 

Oranges 

jverages: 

Coffee 

Cocoa 

Tea 

Milk: 

Evaporated 

Fresh 

Extracts, flavoring: 

Vanilla 

Lemon 

Vinegar and sauces: 

Vinegar 

O il , salad 

Sauce, Worcestershire 

Catsup 

Butter 

Cheese 

Baking powder 

Baking soda 

Hops 

Lard, 7 pounds to every 100 pounds flour as bread. 

Oil, cottonseed, as lard substitute in the proportion of 1 gallon to 10 pounds lard 

Macaroni and vermicelli 

Mustard 

Pepper, black and cayenne 

Pickles and sauerkraut 

Salt 

Sirup 

Spices, assorted 

Sugar 

Yeast 

Tomatoes 



Ration allowance. 



ft pound. 
A pound. 
ft pound. 
ft pound. 
ft pound. 
ft pound. 
ft pound. 
ft pound. 
ft pound. 
ft pound. 
A pound. 
ft pound. 
ft pound. 
ft pound. 
ft pound. 

J pound. 
| pound, 
f, pound. 

T V pound. 
ft quart. 

As needed. 
As needed. 

£ pint weekly. 
\ pint weekly. 
\ pint weekly. 
\ pint weekly. 
\ pound daily. 
i pound weekly. 
As needed. 
As needed. 
As needed. 



\ pound weekly. 
ft pound weekly. 
ft pound weekly. 
i pound weekly. 
i pound weekly. 
I pint weekly. 
rl-s pound weekly. 
i pound daily. 
As needed, 
i pound weekly. 



All provisions not mentioned above purchased upon requisitions approved 
in accordance with article 2241 (3) of the Naval Instructions or by the com- 
manding officer in foreign ports, which can properly be classified under any of 
the ration components, will be taken up and issued as ration equivalents. 

All provisions purchased under authority of a requisition approved in ac- 
cordance with article 2241 (3) of the Naval Instructions, such as oysters, clams, 
ice cream, cake, pies, candy, nuts, etc., which can not be classified under any of 
the ration components will be taken up in the provision return and issued as 
" miscellaneous " by value only, the issue thereof being regarded as " over- 
issues " and must be offset by corresponding value of " underissues." 

In the preparation of the " Statement of over and under issues," the value of 
each component will be determined by individual supply officers according to 
the actual cost of the provisions issued. 






196 

- In order to arrive at the value of a component it will be necessary to convert 
the issues of the article or articles comprising same to rations and divide the 
total -numbei~oir rations into the total cost of the quantities issued. The value 
of a component will be carried out to four decimal places. 

The following example illustrates the method of arriving at the value of a 
ration component : 



Bread component. 


Pounds. 


Rations. 


Value of 
issues. 




100 

1,000 
2,000 


= 100 
= 800 
= 1,778 


$6 


Bread, fresh 


30 


Flour 


50 








Total 




2,678 


86 









2,678 rations divided into $86=$0.0321, value of component. 

The value of the lard component will be the actual issuing price per pound. 

When the quantity of tomatoes expended on the provision return issued to 
crew and marines exceeds the weekly allowance with macaroni and cheese the 
excess will be treated as issued as " canned vegetables " and become a part of 
the under or over issue of the "vegetable component," instead of an overissue 
as " tomatoes." In other words, the statement of under and over issue will 
never show an overissue of tomatoes. 

Special attention is invited to article 2241 (7) of the Naval Instructions, pre- 
scribing the percentages of fresh meats and fresh vegetables to be procured from 
all sources, which will be strictly complied with. 

Under sections 1580 and 1581 of the Revised Statutes, as amended by the acts 
of June 29, 1906, and March 2, 1907, the following allowances of provisions con- 
stitute a "ration": 

DAILY. 



1 pound hard bread (biscuits) ; or 1J pounds fresh bread; or 1£ pounds flour. 

1 pound tinned meat ; .or Impounds salt meat; or li pounds smoked meat; or If 
pounds fresh meat ; or If pounds fresh fish ; or 8 eggs ; or If pounds poultry. 

f pound tinned vegetables; or If pounds of fresh vegetables ; or 3 gills beans or 
peas; or \ pound rice or other cereal. 

2 ounces coffee ; or 2 ounces cocoa ; or \ ounce tea. 

1 ounce evaporated milk ; or -h quart fresh milk. 

•h pound dried fruit; or | pound tinned fruit; or & pound fresh fruit (one 
ration of fruit is allowed with each ration of beans, peas, rice, and other 
starch foods and canned vegetables issued). 

2 ounces butter, 
4 ounces sugar. 

7 pounds lard for every 100 pounds flour used as bread. 



197 

WEEKLY. 

i pound cheese. i pound salt. 

\ pound macaroni. £ pint sirup. 

£z pound pepper. x^ pound spices. 

I pound pickles. i pound tomatoes (canned). 

£z pound mustard. £ pint vinegar or oil. 

Yeast, baking powder, and flavoring extracts as required. 

In addition to the foregoing, the following issues are allowed to men of the 
engineer and dynamo force standing watch under steam between the hours of 
8 p. m. and 8 a. m. : 

4 ounces hard bread or its equivalent. 

1 ounce coffee. 

4 ounces tinned meat or its equivalent. 

2 ounces sugar. 

There may be an overissue of any ration components provided there is an 
underissue of equal value of other components. 






/£lu^*<JL/ 4 1/ ^ ^/^-^-^e/,, 



CLOTHING. 

The accompanying tables, showing sizes and measurements of Marine Corps 
clothing, are published for the information of all concerned. 

Coats (all kinds). 



Sizes. 



Length Length 
of coat, of sleeve. 



Depth of 
collar. 



Around 


Around 


neck. 


hreast. 


Inches. 


Inches. 


141 
14f 


34 


34 


15 


34 


M| 


35 


15 


35 


153 


35 


151 


36 


15* 


36 


w 


36 


15| 


37 


16 


37 


16J 


37 


16 


38 


16i 


38 


16* 


38 


16 


39 


161 


39 


16J 


39 


16* 


40* 


17 


40i 


m 


40* 


m 


42 


18 


42 


181 


42 



Around 
waist. 



Around 

sleeve at 

hand. 



No 



No 



No 



No. 3 



No 



No, 



No. 6 



No. 



C: 

Long . . . 

Medium 

Short... 

1: 

Long... 

Medium 

Short... 

2: 

Long... 

Medium 

Short... 

3: 

Long... 

Medium 

Short... 

4: 

Long... 

Medium 

Short... 

5: 

Long . . . 

Medium 

Short... 

6: 

Long 

Medium 

Short... 

7: 

Long..., 

Medium 

Short..., 



Inches. ■ Inches. 

28 ! 32* 

27 ! 31^ 

26 ! 30* 



29 

28J 
27 

291 

28V 
271 

29* 
28* 
27* 

29f 

29 

28* 

30 
29 
28 

30* 

29 

28 

31 

29* 
28* 



33 
32 
31 

33* 
32* 
31* 

34 
33 
32 I 

35 
33* 
32 I 

34?, ' 
331 
32* ! 

35 I 
33 
32 I 

34 
33 

32 



Inches. 
2 
If 
If 

2 
If 

2 
If 

U 

2 
If 

If 

2 
If 

If 

2 

If 

If 

2 

If 

If 

2 

If 

If 



Inches. 
29 
30i 
31* 

30* 
311 
32* 

314 
32* 
33$ 

32 
33 
34 

32* 
33* 
34* 

33* 
34* 
35* 

35 

36* 

38$ 

37* 
39V 
41* i 



Inches. 
11 
11 
11 

11* 
11* 
11* 

llf 

Hf 
llf 

12 
12 
12 

121 
121 
121 

12* 
12* 
12* 

12f 

12f 
12f 

13 
13 
13 



Overcoats. 



Sizes. 



Length 
of coat. 



Length '. Around 
of sleeve, breast. 



Around 
waist. 



Collar. 



No. C: 
Long 
Stout 

No. 1: 
Long 
Stout 

No. 2: 
Long 
Stout 

No. 3: 
Long 
Stout 

No. 4: 
Long 
Stout 

No. 5: 
Long 
Stout 

No. 6: 
Long. 
Stout 

No. 7: 
Long, 
Stout 



Inches. 

47 



47* 
45 

48* 
46 

49 
47 

50 



Inches. Inches. 
32* 35 

31 35 



50* 
48* 

51 



51* 
49* 



33 
32 

33* 
32 

34 
33 

35 
33 

35* 
33* 

36 
34 



34$ 



38 



39 
39 

40* 
40* 

42 
42 

44 
44 



Inches. 
32 
34 

33 
35 

34 

35* 

35 

36 

36 
37* 

37 
39 

39* 
41 

41 
43 



Inches. 
16 

m 

16* 

17* 

17 

m 

17* 
18 



m 

18* 



18} 
19 

18| 
19$ 

19* 
20 



(199) 



200 

Leggings. 





No. 1. 


No. 2. 


No. 3. 


No. 4. 


No. 5. 


Height of front piece at the edge of fold or stay con- 


Inches. 

14 
10 
151 


Inches. 

m 

14| 

io| 

15| 


Inches. 
15* 
15* 
11 
161 


Inches. 
16* 
16i 

Hi 

16| 


Inches. 
16* 

17 

if 


Width at top around calf, outside measurement 

Width around ankle, outside measurement 

Width around bottom, outside measurement 



Flannel shirts. 





No. 1. 


No. 2. 


No. 3. 


No. 4. 


No. 5. 


No. 6. 


No. 7. 


Length 


Inches. 
33 
32 
15 
10 


Inches. 
34 
32* 
15* 
10 


Inches. 
35 
33 
16 
101 


Inches. 
36 
33| 


Inches. 
37 
34* 
17 
101 


Inches. 
38 
35 
174 
10* 


Inches. 
38 


Sleeve 


34 


Neck 


18 


Wristband 


10* 







Trousers (all kinds). 



Sizes. 


Outside 
seam. 


Leg. 


Waist. 


Seat. 


Bottom. 


No.C: 

Long 


Inches. 
42 
41 
40* 

44 

42f 

41* 

45* 
43* 
42* 

46 

44* 

43 

47 

45* 

431 

47* 
451 
431 

47* 
46* 
43* 

47* 

45 

43* 


Inches. 
30* 
29* 
29 

32 
31 
30 

33* 
31* 
30* 

34 

32* 

31 

34* 

33 

31 

35 
33 
30* 

34* 
32* 
30* 

34 
32 
30* 


Inches. 
28 
29* 
30 

29* 

30 

31 

30* 
31* 
32* 

31 
32 
33 

32 
33 
34 

33 

34* 

35* 

34* 
36* 
38 

37* 
39* 
41 


Inches. 
35 
35 
35 

36 
36 
36 

37 
37 
37 

38 
38 
38 

39 
39 
39 

40 
40 
40 

'41* 
41* 
41* 

43 
43 
43 


Inches. 
17* 


Medium 


17* 


Short 


17* 


No. 1: 

Long 


18 


Medium 


181 


Short 


18* 


No. 2: 


181 


Medium 


181 


Short 


18* 


No. 3: 


18* 


Medium 


18* 


Short 


18f 


No. 4: 




Medium 


184 


Short 


18* 


No. 5: 

Long * 


18* 


Medium 


18* 


Short , 


181 


No. 6: 

Long 


18* 




18* 


Short 


18| 


No. 7: 

Long 


19 


Medium 


19 


Short 


19 







201 

Drawers, knee. 





No. 1. 


No. 2. 


No. 3. 


No. 4. 


No. 5. 


No. 6. 


Leg 


Inches. 
10 
36 
30 


Inches. 

m 

37£ 
32 i 

1 


Inches. 
11 
39 
34£ 


Inches. 
12 
40 
37 


Inches. 
13 
41* 
39 


Inches. 
13 


Seat 


43 


Waist 


41 







Drawers, ankle. 





No. 1. 


No. 2. 


No. 3. 


No. 4. 


No. 5. 


No. 6. 


Leg 


Inches. 
29 
36 
30 


Inches. 
30 
37| 
32 


Inches. 
31 
39 
34J 


Inches. 
31| 
40 
37 


Inches. 
39 


Inches. 
31 


Seat 


43 


Waist 


41 







Cotton undershirts. 



Breast measurement. 
Length 



No. 1. 



Inches. 
35 
31 



No. 2. No. 3. J No. 4. 



Inches. Inches. ', Inches. 
38 40 42 
32 32 33 



Woolen undershirts. 





No. 1. 


No. 2. 


No. 3. 


No. 4. 


Breast measurement 


Inches. 
35 


Inches. 

?,8 


Inches. 
40 
33 


Inches. 
42 


Length 


32 32 


33 











Woolen drawers. 





No. 1. 


No. 2. 


No. 3. 


No. 4. 


Waist measurement 


Inches. 
32 
30 


Inches. 
35 
31 


Inches. 
38 
31 


Inches. 
40 


Length (inside seam) 


31 









"A." 


"B." 


"C." 


Pajamas, coats: 

Breast measurement ^ 


Inches. 
36 

29 

36 

30 


Inches. 
39 

31 

39 

32 


Inches 

41 


Pajamas, pants: 


33 


Dungaree coats: 

Breast measurement 


41 


Dungaree trousers: 

Leg measurement 


33 



SPECIFICATIONS FOR MEDIUM DRAFT HORSES. 

The following specifications will be followed in the purchase of animals for 
i the Marine Corps: 

The medium draft horse must be sound, well bred, and of a superior class; 

1 gentle and of a kind disposition; thoroughly broken to harness, with easy 

mouth, and free, prompt, straight, and regular action at the walk and trot; 

I free from vicious habits, without material blemish or defect, and otherwise to 

conform to the following description: 

A gelding of uniform and hardy color, in good condition ; from 5 to 7 years 
I old ; weighing from 1,200 to 1.400 pounds, depending on height, which should 
be from 151 to 16 hands. 

Head. — Small and well set on neck; with ears small, thin, and erect; fore- 
head broad and full ; eyes large, prominent, and mild, with well-developed 
brow and fine eyelid ; vision perfect in every respect ; muzzle fine ; mouth deep ; 
lips thin and firmly compressed ; nostrils large and fine ; and branches of under 
jaw wide apart adjoining neck. 

Neck. — Moderately long and tapering toward the head, with crest firm and 
longer than underside ; mane fine and intact. 

Withers. — Elevated, not unduly fine, well developed and muscled. 

Shoulders. — Long, oblique, well muscled smooth, rounded, and so formed as to 
properly support the collar. 

Chest. — Full, high, wide, deep, and plump in front. 

Fore legs. — Vertical and properly placed ; with elbow large, long, prominent, 
clear of chest, and well placed; forearm large, thick, long, heavily muscled, 
and vertical. 

Knees. — Fine, thick, and wide in front, prominent, well situated, well directed, 
and free from blemishes. 

Back. — Short, straight, well muscled, and strongly coupled to hind quarters. 

Loins. — Broad, straight, very short, and muscular. 

Barrel. — Large, with ribs definitely separated from each other and well 
arched. 

Hind quarters. — Wide, thick, very long, full, heavily muscled, rounded ex- 
ternally, and well directed. 

Tail. — Fine and intact, well carried and firm. 

Hocks. — Neatly outlined, lean, large, wide from front to rear, and well 
directed. 

Limbs. — From knees and hocks downward, vertical; very short, wide later- 
ally, with tendons and ligaments standing well out from bone and distinctly 
defined. 

Pasterns. — Strong, medium length, not too oblique, and well directed. 

Feet. — Medium size, circular in shape, and sound ; with horn dark, smooth, 
and of fine texture, sole moderately concave, and frog developed, sound, firm, 
and large, elastic, and healthy in appearance. 

Each horse will be subjected to a rigid inspection, and any animal that does 

I not meet with the above requirements should be rejected. 
(203) 



SPECIFICATIONS FOR LIGHT DRAFT HORSES. 

The light draft horse must be sound, well bred, of a superior class, and have 
quality ; of a kind disposition ; thoroughly broken to harness ; with easy' 
mouth, and free, prompt, straight, and true action at the walk and trot; free 
from vicious habits ; without material blemish or defect, and otherwise conform 
to the following description : 

A gelding of uniform and hardy color, in good condition ; from 5 to 7 years 
old ; weighing from 1,100 to 1,200 pounds, depending on height, which should 
be from 15$ to 16 hands. 

Head. — Small and well set on neck, with ears small, thin, neat, and erect ; 
forehead broad and full ; eyes large, prominent, and mild, with well-developed 
brow and fine eyelid ; vision perfect in every respect ; muzzle small and fine ; 
mouth deep ; lips thin and firmly compressed ; nostrils large and fine ; and 
branches of under jaw (adjoining neck) wide apart. 

Neck. — Light, moderately long, and tapering toward the head, with crest 
firm and longer than underside ; mane fine and intact. 

Withers. — Elevated, not unduly fine, well developed and muscled. 

Shoulders. — Long, oblique, well packed with muscle, not too heavy, smooth, 
rounded, and so formed as to properly support the collar. 

Chest. — High, wide, very deep, plump in front, and full. 

Fore legs. — Vertical, and properly placed ; with elbow large, long, prominent, 
clear of chest, and well placed ; forearm wide, thick, long, heavily muscled, and 
vertical. 

Knees. — Fine, thick, and wide in front, prominent, well situated, well directed, 
and free from blemishes. 

Back. — Short, straight, and well muscled. 

Loins. — Broad, straight, very short, and muscular. 

Barrel. — Large, with ribs definitely separated from each other and well 
arched from girth toward flank. 

Hind quarters. — Wide, thick, very long, full, heavily muscled, rounded ex- 
ternally, and well directed. 

Tail. — Fine and intact, well carried and firm. 

Hocks. — Neatly outlined, lean, large, wide from front to rear, and well 
directed. 

Limbs. — From knees and hocks downward vertical, short, wide laterally, with 
tendons and ligaments standing well out from bone and distinctly defined. 

Pasterns. — Strong, medium length, not too oblique, and well directed. 

Feet. — Medium size, circular in shape, and sound; with horn dark, smooth, 
and of fine texture; sole moderately concave, and frog well developed, sound, 
firm, large, elastic, and healthy in appearance. 

Each horse will be subjected to a rigid inspection, and any animal that does 
not meet the above requirements should be rejected. 

(205) 









SPECIFICATIONS FOR SADDLE HORSES. 

The saddle horse must be sound, well bred, of a superior class, and have 
quality; gentle and of a kind disposition; well broken to the saddle, with 
light and elastic mouth, easy gaits, and free and prompt action at the walk, 
trot, and gallop ; free from vicious habits, without material blemish or defect ; 
and otherwise to conform to the following description : 

A gelding of specified color, in good condition; from 4 to 8 years old; weigh- 
ing from 950 to 1,070 pounds, depending on height, which should be from 15 to 
15i hands. 

Head. — Small and well set on neck ; with ears small, thin, neat, and erect ; 
forehead broad and full ; eyes large, prominent, and mild, with well-developed 
brow and fine eyelid; vision perfect in every respect; muzzle small and fine; 
mouth deep ; lips thin and firmly compressed ; nostrils large and fine ; and 
branches of under jaw (adjoining neck) wide apart. 

Neck. — Light, moderately long, and tapering toward the head, with crest 
firm and longer than under side ; mane fine and intact. 

Withers. — Elevated, not unduly fine, well developed and muscled. 

Shoulders. — Long, oblique, and well muscled. 

Chest. — Full, very deep, moderately broad, and plump in front. 

Fore legs. — Vertical, and properly placed ; with elbow large, long, prominent, 
and clear of chest ; forearm large at the elbow, long, and heavily muscled. 

Knees. — Neatly outlined, large, prominent, wide in front, well situated, and 
well directed. 

Back. — Short, straight, and well muscled. 

Loins. — Broad, straight, very short and muscular. 

Barrel. — Large, increasing in size toward flanks, with ribs well arched and 
definitely separated. 

Hind qtiarters. — Wide, thick, very long, full, heavily muscled, rounded ex- 
ternally, and well directed. 

Tail. — Fine and intact, well carried and firm. 

Hocks. — Neatly outlined, lean, large, wide from front to rear, well situated, 
and well directed. 

Limbs. — From knees and hocks downward vertical, short, wide laterally, 
with tendons and ligaments standing well out from bone and distinctly defined. 

Pasterns.— Strong, medium length, not too oblique, and well directed. 

Feet. — Medium size, circular in shape, sound, with horn dark, smooth, and 
of fine texture ; sole moderately concave, and frog well developed, sound, firm, 
large, elastic, and healthy. 

Each horse will be subjected to a rigid inspection, and any animal that does 
not meet the above requirements should be rejected. 

(207) 



SPECIFICATIONS FOR MULES. 

The mule must be sound, well bred, and of a superior class; of a kind dis- 
position, gentle, and well broken to harness, with the exception of the pack 
mule; with free and prompt action at the walk or trot; free from vicious 
habits, without material blemish or defect, and otherwise to conform to the 
following description : 

A gelding or mare of uniform and hardy color, in good condition; from 4 to 
S years old, weight, depending on height, to be as follows: 

Wheel mules for 6-inule teams, to weigh from 1,150 to 1,200 pounds, and be 
from 15 hands 3 inches to 16 hands high. 

Suing mules for 6-mule team, to weigh from 1,050 to 1,150 pounds, and be 

nn 15 hands 1 inch to 15 bands 3 inches high. 

Lead mules for 6-mule team, to weigh from 950 to 1,050 pounds, and be from 
hands 3 inches to 15 hands 1 inch high. 

Wheel mules for 4-mule team, to weigh from 1,100 to 1,200 pounds, and be 

>m 15 hands 2 inches to 16 hands high. 

Lead mules for 4-mule team, to weigh from 1,050 to 1,100 pounds, and be 

>m 15 hands 1 inch to 15 hands 2 inches high. 

Riding mules for wagon and pack trains, to weigh from 1,000 to 1,050 pounds, 

id be from 15 hands fo 15 hands 1 inch high, broken to saddle. 

Saddle mules to be broken to saddle, to weigh from 950 to 1,000 pounds, and 

from 14 hands 2 inches to 15 hands high. 

Pack mules, Quartermaster's Department. A gelding or mare of uniform 

id hardy color, in good condition ; from 4 to 6 years old ; 14 hands 1 inch to 

hands 3 inches high, and to weigh from 950 to 1,000 pounds. 

Head. — Fine and of medium size, with ears line and erect; forbear broad 

id full; eyes large, clear, prominent, and mild, with well-developed brow and 

le eyelid ; vision perfect in every respect ; nostrils large and open. 

Neck. — Medium length and smoothly joined to the shoulder and withers, 

ith crest firm and full. 

SJwulders. — Long, oblique, well and smoothly muscled, and so formed as to 
•ovide proper support for the collar. 

Chest. — High, wide, very deep, and full. 

Hack.— Short, straight and well and smoothly muscled. 

Loins. — Broad, straight, very short and muscular. 

Barrel. — Large, with ribs well arched and definitely separated from each 
ither. 

Fore legs. — Vertical and properly placed ; with elbow large, long, and clear 
)f chest ; forearm large, very long, heavily muscled and vertical. 

Knees. — Large, wide in front, well placed, and free from blemishes. 

Hind quarters. — Wide, thick, very long, full heavily muscled, rounded ex- 
ternally, and well directed. 

53008a— 18 14 (209) 



210 



Hocks. — Neatly outlined, lean, large, wide from front to rear, and well 
directed. 

Limbs. — From knees and bocks downward vertical, short, wide laterally, 
with tendons and ligaments standing well out from bone and distinctly defined. 

Pasterns. — Strong,. medium length, not too oblique, and well directed. 

Feet. — Medium size and sound, with horn dark, smooth, and of fine texture; 
frog well developed, elastic and healthy. 

Each mule will be subjected to a rigid inspection, and any animal that does 
not meet the above requirements should be rejected. 



CARE OF MAHOGANY FURNITURE AND BRASS BEDSTEADS. 

The following instructions relative to the care and preservation of mahogany 
furniture, furnished by the Quartermaster's Department for use in officers' 
quarters, are published for the information and guidance of all concerned : 

(a) To keep furniture, mahogany dull finish, in good condition and to remove 
hand marks, take 4 parts rubbing oil (commercially known as 28-30 paraffin) 
and 1 part benzine, put in bottle, and shake well. Saturate clean flannel cloth 
or cheese cloth with this mixture and wipe all dust and stains from surface 
of furniture; then with clean cloth remove all oil from surface. Ink spots 
should be removed with cloth dampened with water before oil is applied, as oil 
will not remove ink. Acids, alkalis, soaps, polishing liquids or powders should 
not be used in cleaning furniture. 

Caution. — Avoid having hot plates or liquids come in contact with finish. An 
asbestos pad should be used to protect table top. 

(b) For scratches or mars of any kind, rub the parts slightly with F. F. F. 
powdered silex (Bridgeport make) and water, then clean off all dust, and coat 
with a light elastic polishing varnish. Let varnish dry five to seven days, then 
rub same in the following manner: Sprinkle on the surface a small quantity 
of F. F. powdered pumice stone and rubbing oil, then rub the parts down with 
a block of felt to a dull finish, and clean off with dry waste. 

(c) The rubbing oil described in paragraph (a) above may be used by in- 
dividual officers, but the refinishing of the furniture as indicated in paragraph 
(6) will only be undertaken under the direction of the post quartermaster. 

Brass bedsteads should be kept bright by rubbing with a soft cloth. Polishing 
materials will never be used thereon, as they will remove the lacquer finish. 

(211) 



CARE OF ANIMALS. 

The following extracts from the " Manual of Instructions for Quartermaster* 
irving in the Field, 1900," by Capt. Daniel E. McCarthy, assistant quarter- 
ister (now colonel, Quartermaster Corps), United States Army, are com- 
lended to officers having in their charge public animals, wagons and harness : 
Animals suffer from neglect on the part of those in immediate charge of 
lem, either from failure to water and feed them or by not examining their 
it and promptly attending to slight injuries. 

In the field all animals should be fed night and morning, the bulk of the feed 
being given at night, as the animals have more time to eat it than they have 
in the morning. The forage allowance is ample, and when animals are hard 
worked this allowance should not be cut down. 

Water the animals before feeding, and at least once during the day if it is 
practicable to do so. Many teamsters, after a hard day's work, neglect to 
water their animals, so that it is especially important to see that this duty 
is done. 

Make it a rule that the animals should be fed and watered before the men 
get their meals. 

Have all animals thoroughly groomed at least once a day. In camp this 
should be done twice a day. 

Feed the allowance of salt twice a week. When animals eat the wagon beds 
and feed boxes, or lick one another's hide, it is a sure indication that they are 
not getting enough salt. 

The feet should be examined and cleaned every night. In a hot, dry country, 
if there is time to do so, their forefeet should be poulticed with flaxseed twice 
a month. Particular attention should be paid to shoeing the animals. The 
blacksmith should fit the shoe to the foot, not the foot to the shoe. Have the 
animals ?hod as soon as they need it. The time for shoeing will be governed 
by the amount of work performed and the character of the roads. Ordinarily 
once in three or four weeks will be sufficient. Teamsters should report to the 
quartermaster the condition of the shoes, and when camp is reached the black- 
smith should attend to the animals at once. When it is necessary to have an 
animal shod on the march, turn the team out of the column, and instruct the 
teamster where and how to join the train. 

Park the train at night and tie the animals to the wagons, so that the grain 
may be fed to them in the feed box. When a picket rope is used, see that it is 
securely fastened so as to hang about four feet from the ground, and that the 
halter is sufficiently long to allow the animal to lie down. 

Animals' shoulders often become sore and the animals rendered unserviceable 
from the fact that the teamsters, when they take off the harness at night, 
instead of hanging it on a tree or putting it in the wagon, will throw it on 
the ground and make no attempt to clean the harness in the morning before 

(213) 



214 

using it. In consequence dirt and mud get in the collars and harness and 
chafe the skin, resulting in sores that often take weeks to heal. It would be 
well to wash the shoulders frequently in strong salt water. 

Collar pads are often serviceable in keeping the pressure from a chafed 
shoulder. 

Draft animals should not be driven out of a walk except in cases of urgent 
necessity. Exception is made in case of animals used on ambulances and 
spring wagons. 

Impress upon teamsters that it is necessary to be kind to all animals. Dis- 
charge any man who kicks an animal or strikes him with a club or otherwise 
mistreats him. 



CARE OF WAGONS. 

When wagons are used every day, especially in a sandy country, have the 
wheels greased once a day. One to one and a half pounds of axle grease per 
wheel per month will be found to be ample in all climates. 

It is of the utmost importance that the w T heels should be kept thoroughly 
greased at all times, or the axle will be injured and the axle boxes worn out. 
Always carry with the wagon train a few extra wagon parts, so that minor 
repairs may be made at once. 

The wagons should be inspected morning and evening to ascertain if anything 
is broken about them, that the tires are tight, axle nuts well screwed on, etc. 
Scrape off all old grease before putting on fresh grease. 

List of articles to be carried on each wagon: 

Number. 
Ax, front of wagon 1 1 

Axle nuts, in tool box , 2 

Bucket G. I., under rear of wagon 1 

Sponge, in tool box , 1 

Currycomb and brush, in tool box 1 

Oases axle grease, in tool box 2 

Extra hames, in tool box 2 

Lantern, in water bucket 1 

Wagon wrench, in tool box 1 

Open links, in tool box 3 

Pole, on side of w r agon 1 

Reach, on side of wagon 1 

Pickax, on side of wagon 1 

Three-eighths or one-half inch rope, on side of wagon feet 150 

Spade, on side of wagon 1 

Hame straps, in tool box & 

Hame strings, in tool box 3 

Shoe for each foot of each animal, previously fitted, in tool box 1 

Horseshoe nails, in tool box. 

Singletrees, under wagon 2 

Doubletree, under wagon . 1 

Ball strong twine for harness repairs 1 

(215) 



CARE OF HARNESS. 

Harness should be examined every day. Note particularly if any stitches are 
>roken, if any parts of the leather are worn thin, badly cracked or cut, and if 
my of the buckles, toggles, snaps, hames, chains, bits, and rings are cracked or 
>roken. Should any defect or weakness be noticed, have the same remedied 
it once. 

Do not allow the harness to be thrown on the ground where it will get 
tuddy and dirty, for when the mud hardens and rubs against the skin, sores 
rill result that may render the animal unserviceable for weeks. 

In stitching harness see that knots are not left on any part of the leather 
which may come in contact with the animal's body. Avoid these knots by 

sing two double or back stitches at the beginning and end of each row of 
:itching. 

Sew the harness and do not use rivets, especially if the leather has plenty of 
life and is not extra solid. Use the best linen shoe thread with wax ends in 
sewing. The wax should be the spring, summer, or winter kind, depending on 
the season. Buckle the collars when removed from the animals. 

Harness should be cleaned at least twice a month, and whenever it gets 
muddy. For this purpose use a bucket, lukewarm water, sponge, harness soap, 
harness dressing, neat's-foot oil, and lampblack. 

For ordinary cleaning the following instructions should be observed: 

(1) Provide a rack to hang the harness on. Where no better arrangement is 
on hand, insert one end of the wagon pole between the spokes of one of the 
hind wheels, above the hub, and strap it to the axle. 

(2) Hang a set of harness on the pole, dampen the sponge in clean water, 
and pass it over the harness until the dirt becomes soft. 

(3) Rinse out the sponge as often as necessary, and replace the dirty water 
with clean water frequently. 

Now rub the sponge on the harness soap uniil you obtain a good lather, then 
give the harness a good heavy coating of it, and keep rubbing the harness until 
all dirt is removed. In some instances it may be necessary to use a thin piece 
of wood to remove the dirt. After the harness is thoroughly clean, work up 
a very thick lather, coat the leather parts of the harness with it, and allow it 
to dry without further rubbing. 

After the lather has been absorbed and the leather is dry, put on a light 
coat of harness dressing. To do this, use a perfectly clean sponge, touch the 
harness lightly, just enough to spread the dressing, and do not rub it. Keep 
the dressing in an air-tight package when not in use. 

When the harness has not been cleaned for some time, and is hard, it should 
first be cleaned as described Above. Afterwards take a pint of neat's-foot oil 

(217) 



218 

for each single set of harness to be cleaned, pour it into a pan and mix with it 
lampblack in the proportion of one teaspoonful to each pint of oil, and stir this 
mixture until it has a glossy-black appearance. In cold weather heat the oil 
until it is lukewarm, but never hot, before using on harness. Apply the mix- 
ture with a small sponge, rubbing it well in. Allow about 48 hours to elapse 
before using harness again. In cold weather allow harness, after being thus 
oiled, to hang near a fire for an hour. After the leather is thoroughly dried 
apply harness dressing as described above. 






WEIGHTS AND DIMENSIONS OF TENTS, FLIES, ETC. 






Hospital tent (complete) 

Hospital tent 

Hospital-tent fly 

Hospital-tent poles 

Hospital-tent pins (18 large and 26 small) 

Wall tent (complete) 

Wall tent 

Wall-tent fly 

Wall-tent poles 

Wall-tent pins (10 large and 17 small) 

Storage ten 1 (complete) 

Storage tent 

Storage-tent fly 

Storage-tent poles 

Storage-tent pins (44 large and 38 small) 

Shelter tent (complete) with 2 poles and 10 pins 

Shelter-tent pole and 5 pins 

Each half of shelter tent is 65 by 61 inches. 

Crate of shelter-tent poles (100) 

Crate of tent pins , large (100) 

Crate of tent pins, small (200) 

Box of tent pins , round (500) 

Dimensions of tents, pitched: 

Hospital tent, 14 feet long by 14 feet 6 inches wide. 

Storage tent, 20 feet long by 17 feet 10 inches wide. 

Wall tent, 9 feet long by 8 feet wide. 
Tentage exposed to rain or heavy dew increases in weight from 40 to 50 per cent . 
100 pounds oats, in sacks, measure 3£ cubic feet. 
100 pounds hay, in bales, measure 8$ cubic feet. 

Ax and handle 

Spade 

Shovel, round point 

Shovel, square point 

Shovel, long handle 

Pickax and handle 

Hatchet and handle 

Field desk 

Field range with utensils 

United States Army wa?on, four-horse: 

Weight, complete 

Capacity of body 

Depth of body 

Height of bows above floor 

Total capacity of wagon 

This wagon will hold: 

Oats, in sacks 

Hay, in bales 

Rations, complete, packed 

Rations, without vegetables, packed 

Bacon, in boxes 

Hard bread, in boxes 

Beans or rice, in sacks 

Coffee, in sacks 

Sugar, in sacks 

Potatoes, in sacks 

Salt, in sacks 

Small rations, packed 

box ammunition (1,200 rounds), caliber .30 rifle 

Dimensions of box, 35 by 10 by 9 inches, 
box ammunition (2,000 rounds), caliber .45 pistol 

Dimensions of box, 7 by 13 by 8 inches. 





Measure- 




ment 


Pounds. 


Cubic /eti. 


225 


11.6 


104 


5.8 


35 


1.7 


63 


2.9 


24 


1.6 


99 


5.7 


50 


2. S 


17 


.9 


20 


1.2 


14 


1.0 


426 


22.7 


160 


11.5 


55 


1.11 


164 


7.0 


48 


2.3 


% 


.4 


110 


3.7 


88 


3.6 


112 


3.9 


62 


3.9 



5! 

a 

? 

2 

62 

410 

1,600 



3,000 

1,200 

600 

700 

3,000 

2,300 

3,000 

3.000 

3,000 

3,000 

3,000 

3,000 

95 

110 



7.0 
11.4 



56 
121 
156 
125 



220 



1. Box*car, 32 feet long. 
2.1 Box~car, 34 feet long. 
3.|Boxlcar, 38 feet long. 




Pounds, i Cubic feet. 

40,000 1,070 

50,000 1,140 

60,000 1,275 



First holds: 

Oats, in sacks pounds. . 33, 000 

Hay, in bales do 13, 000 

Bacon, in boxes do 40, 000 

Hard bread, in cases do 25, 000 

Rations, complete number. . 6, 000 

Rations, without vegetables do 7, 000 

Second holds: 

S Oats, in sacks pounds. . 35, 000 

Hay, in bales do 14, 000 

Bacon, in boxes do 50, 000 

Hard bread, in cases do 26, 500 

Rations, complete number . . 7, 000 

Rations, without vegetables do — 8, 000 

Third holds: 

Oats, in sacks pounds. . 40,000 

RHay, in bales do.... 16,000 

Bacon, in boxes do 60, 000 

gHard bread, in cases do 30, 000 

Rations, complete number. . 7, 700 

W Rations, without vegetables do 10, 000 

A flat car 36 feet long will hold: 

2 field guns, with limber and caissons. 

^ 3 Army wagons or ambulances, on wheels. 

A palace car, horse, holds 18 horses. 

Improved stock car holds 20 to 24 head. 

An ordinary stock car holds from 18 to 20 horses. The closer they are packed the more comfortably they 
will travel. 

The following are weights and dimensions of commercial packages of com- 
ponent parts of rations : 



Bacon, crate 

Hard bread, case 

Beans and rice, sack 

Coffee, sack 

Sugar, sack 

Sugar, barrel 

Vinegar, barrel 

Salt, sack 

Pepper, case... 
Tomatoes, case 
Potatoes, sack. 



Gross 
weight. 



Dimen- 
sions. 



Pounds. 
225 
58 
101 
153 
101 
360 



Cubic feet. 
5 
21 

f 
if 





510 

101 

46 

70 
120 

\ 


10* 




8 






if 




3 







1,000 rations weigh about 3.800 pounds. 
lOOJrations are composed of: 

Salt meat pounds . . 75 

Hard bread do.... 100 

or, m 

Flour do.... 112 

do.... 10 

do... 15 

Vinegar < . . gallon . . 1 

Salt pounds.. 4 

Pepper ounces.. 4 

Potatoes pounds.. 100 

or, 

Potatoes do — 70 

Tomatoes do — ?■ n 

Each travel ration weighs about 2< pounds. 



One battery commander's fire-control equipment consists of the following: 



] sextant telemeter and case, 


or 1 


1 held- glass, type C, in case. 


range finder. 






3 telephones in cases. 


2 steel tapes. 100 feet. 






2 hand reels. 


S battery commander's rulers, 


with 


2 spools double buzzer wire. 


cases. 






8 inspector's pocket kits. 


1. B. C. telescope and case. 






2 flag kits, 2 feet. 


1 tripod for B. C. telescope and 


case. 


2 megaphones, model 1911. 


2 time interval recorders. 






G field glasses, type B, in cases 


2 time interval recorder chains. 




4 buzzer connectors. 


1 battery case. 






3 pings for telephones. 


One field range (Donavinl 


, complete, 


consists of the following: 


1 range. 






1 carving knife. 


4 boilers with lids, nested. 






1 ladle, solid. 


1 cleaver. 






1 ladle, pierced. 


1 pot chain. 






1 frying pan. 


1 meat chopper. 






2 roasting pans. 


1 dipper. 






5 joints of pipe. 


3 dredgers. 






1 can opener. 


1 elbow. 






1 meat saw. 


1 carving fork. 






1 shovel. 


1 meat fork. 






1 sieve. 


1 griddle, iron. 






1 skimmer. 


1 tent guard. 






1 basting spoon. 


1 bread knife. 






1 butcher steel. 


1 butcher knife. 






1 cake turner. 


One mess chest, complete, 


cons 


ists of 


the following: 


1 chest. 






G table knives. 


1 corkscrew. 






1 can opener. 


1 padlock. 






1 water pitcher. 


1 vinegar bottle. 






1 water pitcher, enamel, 1 pint. 


1 soup bowl, enamel. 






G dinner plates, enamel. 


1 sugar bowl, enamel. 






1 meat plate, enamel. 


1 pepper box. 






G soup plates, enamel. 


6 cups, enamel. 






1 coffee pot, enamel. 


1 butter dish, enamel. 






1 salt cellar. 


2 vegetable dishes, enamel. 






6 saucers, enamel. 


1 carving fork. 






4 tablespoons. 


6 table forks. 






8 teaspoons. 


1 carving knife. 






8 tumblers. 



(221) 



222 



One company police chest consists of the following 



1 company police chest. 

1 padlock. 

2 axes. 

2 pickaxes. 

2 pavemehf scrub and stable brooms, 

with handles. 
2 ax handles. 



2 pickax handles. 

G machetes. 

mallets, L. H. 

2 iron rakes. 

4 shovels, short handle, square point. 

4 spades. 



One company tool box consists of the following : 



1 company tool box. 

1 marking brush. 

1 hatchet. 

1 claw hammer. 

6 sail needles. 

1 padlock. 

1 sail palm. 

1 nail puller. 

1 brass stencil, ^-inch. 

1 ratchet brace. 

3 auger and brace bits. 

1 jack plane. 

1 tape measure. 75 feet, 



1 crosscut sa vv, 

.1 rip saw. 

1 screw driver. 

1 steel square. 

i pound beeswax. 

5 yards tent canvas, 8 ounces. 

200 feet clothesline. 

15 pounds wire nails, 8 penny. 

1 gross woodscrews. 

'> pounds gal vani zed-iron wire 

feet). 
1 pound sail twine. 



(100 



One company repair kit, model of 1903 rifle, complete, consists of the fol- 
lowing : 



1 chest. 

1 anvil and block. 

1 bullet jacket extractor. 

10 drifts (1 each of Nos. 1, 2, 3, 4, 5, 

6, 7, and 9, and 2 of No. 8). 
1 hammer, steel. 
1 pair of pliers. 



3 screw drivers (Nos. 1, 2, and 3) 

1 set (No. 1). 

1 assembling tool. 

1 block, wood. 

1 hammer, brass. 

1 set (No. 2>. 



Note. — The last three items are for regal a tin: 
irtridge belt, model 1903. 



the socket spring of the 



223 



Spare parts packed ill company repair kit 

For rifle — 
2 bolts. 
7 tiring pins. 
5 cut-offs. 
5 ejectors. 
5 ejector pins. 
5 extractors. 
10 front sights. 
10 front-sight pins. 
2 lower band screws. 
2 magazine springs. 
2 mainsprings. 

2 rear-sight joint pins. 

3 rear-sight slides, assembled. 



For rifle — Continued. 

5 rear-sight slide binding screws. 

4 rear-sight slide cap pins. 

5 rear-sight slide cap screws. 
2 rear-sight windage screws, as- 
sembled. 

2 safety locks, complete. 

1 sear. 

2 slacking swivels. 
2 stacking swivel screws. 
20 strikers. 

For pistol — 
2 plugs. 
2 recoil springs. 



One pistol-cleaning kit, model of 1912, consists of the following: 
1 cleaning box, with packing block. 10 screw drivers. 

10 cleaning rods. 1 oil can. 

10 thong brushes. 1 grease pot. 

One decappiug and cleaning outfit for caliber .30 cartridges, models of 1898 
and 1906, caliber .38 revolver and caliber .45 pistol cartridges, consists of the 
following : 

1 tool chest. 1 primer-ejecting tool (without spin- 

1 wiping brush. die). 

1 funnel. 1 primer-ejecting spindle and cap. 

1 wiping rod. primer-ejecting pins. 



THE DARNALL SIPHON FILTER. 

Introduction. 

The water-filtering apparatus herein described was designed to be used in 
conjunction with a coagulant, and is absolutely worthless for purifying drinking 
water unless so used. 

Used without previously adding a coagulant it will remove only the gross 
impurities such as mud and other coarse particles, leaving the dangerous im- 
purities, bacteria, in the filtered water. 

If a very small quantity of alum is added to impure water and. after stirring, 
the water is allowed to stand until the precipitate formed has settled to the 
bottom of the vessel, it is a well-known fact that the clear water above the 
layer of sediment will be almost or entirely free from bacteria, these having 
been mechanically removed by being entangled by the precipitate and so carried 
down with it. But to purify water in this way requires much time, due to 
the slow subsidence of the precipitate. . To overcome this difficulty filtration is 
employed to remove the precipitate either immediately or after a partial sub- 
sidence has taken place. In the larger plants the filters are usually made of 
sand and, when properly constructed and carefully operated, give very good 
results. In such plants, before passing the water through the filters, alum is 
added to it in the desired amount; the carbonate of lime in the water reacts 
with the alum to form hydroxide of aluminum, which is seen as a light, 
bulky, white precipitate floating in the water. The water containing this 
precipitate is then conducted to the filter and the precipitate (together with the 
bacteria and mud) is held back by the sand while the water thus purified 
passes through. 

For the successful application of this process two important conditions must 
be fulfilled: First. The alum must be present in sufficient quantity to form a 
precipitate bulk enough to entangle and remove the impurities that may be 
present in the water. Second. To neutralize the alum added sufficient carbonate 
of lime must be present in the water, otherwise a part of the alum will remain 
in solution and appear in the filtered water. 

Since the amount of impurities contained in different waters varies greatly, 
and since the amount of carbonate of lime is also variable, being very low in 
many surface waters, it would seem advisable with waters of unknown and 
perhaps variable composition to use a sufficiently large quantity of alum and at 
the same time add as a neutralizing agent a sufficient quantity of a harmless 
carbonate, rather than to depend upon the unknown amount of carbonate of 
lime which the w T ater.may contain. 

This would seem especially necessary where a portable filtering apparatus 
is to be used ; for the tank or other vessel where the alum is mixed with the 
water is, necessarily, small, and consequently only a short interval of time 

53008a— 18 15 * islloo (225) j *o i 

■■sq edl loi eelori to isdmim 



22(i 

elapses between the addition of the alum and the passage of the water to the 
filter. Under these conditions the presence of a carbonate capable of a prompt 
reaction with the alum is necessary. 

The Darnall filter is based upon the principle just outlined. Alum is added 
to the water simultaneously with a sufficient quantity of a carbonate to neutral- 
ize it ; the water is then filtered. 

Potassium alum, ammonia alum, or aluminum sulphate may be used and. 
to supply the carbonate, either sodium carbonate or sodium bicarbonate is 
employed. 

By using the two chemicals (alum and soda) in such proportions as to 
practically neutralize each other, we are enabled to produce a precipitate as 
heavy as may be desired without depending on the uncertain amount of car- 
bonate of lime in the water. 

Practically the amount of alum used need never exceed 5 grains to the 
gallon of water to be purified. This quantity is sufficient for the foulest and 
muddiest water. To neutralize this amount, of alum about 2.7 grains of sodium 
bicarbonate will be required. 

Hydroxide Powder. 

In order to avoid the inconvenience of making up and using two solutions and 
to simplify the apparatus required, a combination of chemicals in the form 
of powder was devised. In the presence of water the chemicals react and form 
a precipitate in the same manner as do the solutions of alum and soda. Ten 
grains contain the equivalent of 5 grains of alum and are sufficient for 1 gallon 
of water. The powder is furnished in 1-pound tins. Each tin contains a 
measure for the powder. One pound is sufficient for 500 gallons of water. On 
account of the convenience in handling the powder it is believed that it is better 
suited for field use than the solutions, though the cost is greater. 

Description of the Darnatx Filter. 

Filter taHk, — This is oval on section and is reinforced around top bv a 
band of wrought iron. Its outside dimensions are 14$ by 7| by 25J. Inside 
of the tank is a transverse piece of bar iron on which the siphon filter is sup- 
ported by a hook. 

Water cans. — Two of these cans are furnished with each apparatus. They 
are made of galvanized iron reinforced at top by a sheet-iron band. When 
filled to the bead near the top they hold 3 gallons. They are used to fill the 
filter tank and for sterilizing the filter. 

Siphon filter. — This consists of a siphon wrapped with a filter cloth. The 
siphon is made of half-inch galvanized-iron pipe, on one arm of which are 
fastened two brass disks, one at the lower end and the other about 13$ inches 
above. On the surfaces of these disks, which face each other, there are brass 
collars 4 inches in diameter and 2$ inches wide. The disk and collar are cast 
in one piece. The disks are securely fastened to the siphon, the joints being 
water-tight. Below the rim of the lower collar the pipe is provided with a 
number of holes for the passage of the filtered water. 



.)•> 



The interval between Uie collars; is bridged by a number of pieces of brass 
wire. These are supported io the middle by a disk of brass. Above the upper 
disk is a loosely fitting iron ring. Part of the circumference of this ring is 
extended in such a manner as to form a hook by which the siphon when in use 
is fastened to the iron bar in the filter tank. To the other arm of the siphon 
is fitted a one-half -inch brass stopcock. 

The filter cloth is made of a cotton material known as outing flannel. It is 
60 inches long by 1& inches wide and is made up of 8 thicknesses of cloth. 

The material of which these cloths are made was selected for a filtering sub- 
stance after a long series of experiments. It is believed that it meets the re- 
quirements in that it is efficient in filtering out the sediment and at the same 
time gives a large outflow; it is cheap, does not shrink after washing or boil- 
ing, is durable, and is readily cleaned by washing. 

One of these cloths is used at a time after winding on carefully between the 
disks of the siphon. It is held in position by fasteners. Four cloths are sup- 
plied as a part of each apparatus. 

Siphon primer. — This is a small cylinder with a short piece of tubing at each 
end to connect it with the stopcock of the siphon. It is used to start the flow of 
water through the siphon, as described below. 

Crate. — The crate for holding the filter tank is provided with an attachment 
for holding the siphon when changing cloths. The crate is also used as a 
stand for the filter tank. 

HOW TO OPERATE THE FILTER. 

1. Remove the filter tank and contents from the crate and phn-e the crate 
in a suitable place near the water supply. 

2. Wrapping cloth on siphon. — Place the siphon in the holder on the crate 
and carefully wind on it one of the filter cloths, being particularly careful to 
get the first turn on smooth and tight. It is better to have the cloth wet before 
winding. Before putting the cloth on it should be rolled up tightly and smoothly. 
It is then applied just as a surgeon applies a bandage. Buckle the fasteners 
snugly and press down the wrinkles under the buckles. 

3. Sterilizing the filter. — Place one of the water cans on the crate and put 
the filter in it with the stopcock outside. Fill the can with boiling water and 
open stopcock so that the air may escape from pipes. Pour in more boiling 
water as the filter fills up and until bubbles cease to come off; (lien fill can to 
within one inch of top. Fill the primer by holding it perpendicularly in a pail 
of water, with the upper tube slightly above the surface, or by simply putting 
it in the water and allowing it to fill until it sinks. When full, grasp the cylin- 
der with one hand, using the index finger to close the lower opening. Insert 
the other tube into the stopcock of the filter and hold end of stopcock tightly 
against washer around tube of primer. Remove the finger from lower opening 
of primer and hold primer in place until a free, strong flow is established. The 
primer is then removed. Let the siphon continue in action and pour more boil- 
ing water into the can. or catch that flowing from the filter and pour it back 
into can. 



228 

Continue for three or four minutes. In this method of sterilization the hot 
water is rapidly drawn through the filter cloth and comes in immediate contact 
with every part of it, and thus kills the bacteria which may have accumulated 
in the cloth during previous use. At least 5 gallons of boiling water should be 
used. 

After the cloth has been used and removed from the filter it must not be used 
again until it 1ms been sterilized as directed above. >\U\ oriT 

When sterilization is finished, the stopcock is closed before all the water is 
drawn from the can. This leaves the filter pipe full of water. 

4. Remove the can and filter from the crate and put the filter tank on the 
crate. Take the other water can, fill with water to the bead, and into it put 
one measure full of the hydroxide powder. Stir with a stick or other suitable 
object and then pour the water into the filter tank. Continue until three cans 
full have been put in ; then suspend the filter in the tank by placing the hook 
over crossbar, and fill can to within 1 inch of top. 

By opening the stopcock the filter is put in operation, provided the pipe is full 
of water. If it does not work, use the primer to start it. 

Keep the water level in the tank above the filter by pouring in more water 
from the cans. ilauoifli 

5. Brushing cloths. — The flow from the filter is at first about 2 gallons per 
minute; it decreases quite rapidly, however, so that the output for the first 15 
minutes is greater than for the rest of the hour. This is due to an accumula- 
tion of sediment on the cloth; hence, if the maximum output is desired, the 
sediment should be brushed off every 15 minutes, or oftener if the raw water is 
very muddy. When brushing is necessary, close the stopcock and remove the 
filter from the tank. Hold the lower end in a bucket partly filled with water 
(the raw water will do) and remove the sediment by using the brush provided 
for that purpose. This requires only a minute or so. After brushing, the filter 
is returned to the tank. On opening the stopcock it will again be in operation. 

6. Changing cloths. — After brushing, the flow from the filter is apparently as 
great as ever, but in reality it is somewhat less than at first. This is due to 
the accumulation of sediment in the meshes of the cloth. This sediment can 
not be removed by brushing. Therefore there is a gradual diminution of the 
average flow until finally a point is reached where it becomes necessary to put 

m a fresh cloth and wash the accumulated sediment out of the old one. 

When it beconfes necessary the old cloth should be removed and a fresh one 
put on and sterilized as directed above. 

7. Cleaning filter cloths. — Before the cloth is removed from the siphon the 
mud and sediment on the surface should be brushed off as directed. The cloth 
should then be removed and washed out (unfiltered water may be used) until 
all the mud is removed. It should then be wrung out, well shaken to remove 
vvrinkles, and hung up to dry. Drying so affects the aluminum hydroxide en- 
angled in the cloth that it will not swell when again wet. It will, therefore, 

cause no further obstruction to the flow of water through the filter. 

Pour cloths are furnished with each filter, and it should not be necessary to 
use the same cloth oftener than once in 36 or 48 hours, thus allowing time for 
thorough drying. .abo ojni 



988 

J low to Reduce the Weight of the Apparatus When Necessary. 

Take the siphon, fasteners, two filter cloths, hrush, primer, one water can, 
- ninny cans of hydroxide powder (one can per 500 gallons of water) as 
may be necessary. 

Exclusive of the powder, this outfit weighs about 18 pounds, and by distribut- 
ing its parts it may be carried by the men if necessary. 
An ordinary bucket is used for mixing the powder with the water. The filter 
impended in the water can. 

Double Filtration. 

Where the water is very impure it may be considered advisable to filter it 
twice. This may be done conveniently in the following manner : 

Take two filters. Use one as described above. Then fill the tank of the sec- 
ond filter with the water from the first and add 8 measures of hydroxide pow- 
der at one time. Put the filter in operation and continue the filtration, keeping 
the tank filled with water but do not add any more powder. 

It will be found that the second filter will run a long time without clogging. 
Do not brush the sediment off this filter. When the cloth is changed give the 
fresh cloth a coating of the powder. 

By filtering in this way very little more of the powder is required than in 
single filtration and practically all bacteria are removed from the water. 

Of course both filters must be sterilized as described above. 

Sedimentati 

If a few barrels are available the work of operating the filter may be greatly 
lessened. This method can be used to great advantage in permanent camps. Put 
several large barrels in a row on a platform about 4 or 5 feet high. Tap each 
barrel about 8 inches from the bottom and insert a 1-inch pipe about C inches 
long. To each of these attach a 1-inch stopcock. Let the other end of each cock 
be attached to a 1-inch pipe extending parallel to the row of barrels. One end 
of this long pipe is closed with a plug and the other end is fitted with a stop- 
cock emptying into the filter tank. Into the bottom of each barrel is screwed a 
spigot through which the mud and sediment may be drawn off. 

To each barrel of water the hydroxide powder is added in proper quantity. 
The water is then allowed to settle. The stopcock of barrel No. 1 is then opened 
and the clear water passes to the filter tank ; when the water above the stop- 
cock is drawn off the latter is closed and that of No. 2 is opened, and so on. 
After drawing off the sediment by opening the cock provided for that purpose 
the barrel is refilled as before and then allowed to stand.- Thus, by having a 
series of barrels much of the work is removed from the filters. 

Capacity. 

With clear water the apparatus will furnish 50 gallons of filtered water per 
hour. 



230 

To operate the filter at its full capacity two men are required — one to fill the 
water cans and stir in the powder and the other to keep the filter tank supplied 
with the water and attend to the filter. 

Rules to be Observed in the Use and Care of the Apparatus. 

1. An intelligent and reliable person should be in direct charge. In the mili- 
tary service a commissioned officer, preferably a medical officer, should per- 
sonally supervise and direct the operation of the filter. He should familiarize 
himself with the practical as well as with the theoretical aspect of the process 
involved. 

2. The operator should carefully read the introduction and get a clear under- 
standing of the process and also of its limitations. 

3. When winding cloth on filter he sure and get the turns on tight and smooth, 
especially the first and second. 

4. Buckle the fasteners on near the disks but not against them, and when they 
are tightened press down the wrinkles under the buckles. Heavy twine or small 
rope may be used instead of the fasteners if these are lost or broken. 

5. Sterilize all filter cloths before using. Do this with boiling water as de- 
scribed. 

6. When the flow of water is much diminished the filter should be taken out 
and brushed. 

7. When removing the filter from the tank care should be taken to prevent 
unfiltered water and sediment from the filter dripping into the vessel used to 
receive the filtered water. 

8. Brush off the cloths as directed before removing from filters. 

9. Wash the soiled cloths well by dipping in water and wringing out, repeat- 
ing this until as much of the mud and sediment as possible are removed. If 
possible dry before using ngnin. It is not necessary to use filtered water for 
washing. 

10. In cold weather a heated shed or tent in which to operate the apparatus 
should be provided. 

11. The tank, cans, and siphon should be cleaned at frequent intervals when 
in use. 

12. When using the filter be sure always to add a measure of hydroxide pow- 
der to every 8 gallons of the water before filtering. 

13. During marches the filter should be prepared with a fresh cloth and 
sterilized before leaving camp. It may then be put in the crate and kept there 
ready for immediate use. In this ivay filtered water may be furnished to the 
troops during halts or immediately after going into bivouac. 

14. Before packing, if the apparatus is not to be used again for a consider- 
able time, all parts should be carefully cleaned and dried. This applies espe- 
cially to the cloths, for if put away damp they will mildew and rot. 






APPEAL TO THE COMPTROLLER FROM CHARGE RAISED BY THE 
PAYMASTER GENERAL FOR GOVERNMENT PROPERTY NOT PROP- 
ERLY ACCOUNTED FOR: NOT AUTHORIZED. 

he Psiym: Bt< T General oi' the \a\v is charged l>\ law wills the examina- 
tion of property returns, mid is required, when property is not properly 
accounted for, to raise a charge against the officer or agent intrusted with 
the public property for the amount of the loss to the Government accruing 
by his fault; and having raised such a charge, the officer or agent lias not 
the right to appeal to the Comptroller for a revision. 
Appeal No. 24853. 

Treasury Deparq y en i . 
Office of Comptroller of the Treasury, 

July 26, 1915. 
Thorwald Lundberg, master, Naval Auxiliary Service, U. S. S. Ajax, ap- 
plied July 19, 1915, for revision of settlement by the Auditor lor the Navy 
Department No. 6851-D, dated January 26, 1915, wherein he charged the 
appellant the sum of $091.60, certified by the Paymaster General, United States 
Navy, as an excess of rations furnished Chinese members of the crew of the 
Ajax from November 17, 1913, to April 30, 1914. The certificate by the Pay- 
master General was made by authority of the act of March 29, 1894 (28 Stat., 
4.7), which provides: 

44 That instead of forwarding to the accounting officers of the Treasury De- 
partment returns of public property intrusted to the possession of officers or 
agents, * * * the Paymaster General of the Navy. * * * or other 
like chief officers in any department, by, through, or under whom stores, 
supplies, and other public property are received for distribution, or whose 
duty it is to receive or examine returns of such property, shall certify to the 
proper accounting officer of the Treasury Department, for debiting on the 
proper account, any charge against any officer or agent intrusted with public 
property arising from any loss, accruing by his fault, to the Government as 
to the property so intrusted to him. 

" Sec 2. That said certificate shall set forth the condition of such officer's 
or agent's property returns; that it includes all charges made up to its date 
and not previously certified; that he has had a reasonable opportunity to be 
heard, and has not been relieved of responsibility ; the effect of such certificates, 
when received, shall be the same as if the facts therein set forth had been 
ascertained by the accounting officers of the Treasury Department in ac- 
counting." 

Under this act the jurisdiction of the accounting officers over property ac- 
counts is limited to charging an officer responsible, for public property with 
such losses to the Government as may be certified in the manner provided 
such losses to the Government as may be certified in the manner provided 

(231) 



232 

jurisdiction extends back of the certificate to any proceedings taken by the 
Navy Department in obedience to the law and regulations authorized by it, 
to place the liability for the property and to ascertain its value ; that duty 
and the responsibility rest with the department whose officer is required to 
make the certificate. (See decision, May 13, 1908, 45 MS. Comp. Dec, 1067.) 

The certificate by the Paymaster General, United States Navy, to the Auditor 
appears to be in proper form and made by the proper officer. Under these 
conditions it became the Auditor's duty under the law quoted to make the 
charge which he did against the accounts of the appellant. The Auditor's 
action is therefore affirmed and no difference found. 

Revision is made as to the item appealed only and reserved as to all other 
items. 

Geo. E. Downey, Comptroller, 






TROY REVERSIBLE TRAILERS. 

The following extracts from an article in The Commercial Car Journal, 
dated May 15, 1919, relative to the overhauling of Troy reversible-type trailers, 
are published for the information and guidance of all concerned : 

Making Replacements and Oveehatjling the Tboy Revebsible-Type Trailebs. 

With the increasing use of trailers, the service station of the truck dealer 
and the repairman as well may be called upon by their customers to replace 
parts damaged through accident or abuse and to attend to the few adjustments 
required. Although the makers recommend that a trailer be taken to the 
service station of the dealer selling it, this is not always practical, for it may 
be that the dealer is not convenient and the owner does not wish to lose the 
service of his truck. Then again a part may be broken through accident 
that will require replacement before the trailer can be drawn. 

Before describing the logical steps of completely overhauling the Troy 
reversible-type trailers with which this article deals, attention is directed to 
two very important features, and these are lubrication and alignment of the 
wheels. Too much emphasis can not be laid upon the proper lubrication of 
any transportation unit, and while there are few parts to be lubricated on 
the trailer, lack of attention will increase the repair and maintenance charges 
and this in proportion to the neglect. Equally important is the necessity for 
keeping the wheels properly aligned. This is a very simple task, but the 
method is quite different from that employed in aligning the wheels of the 
self-propelled vehicle. 

BEMOVING THE DRAWBAB. 

In the event of an accident, resulting in a broken drawbar head, etc., it is 
essential to remove the drawbar. This is of the telescopic type, that is, the 
drawbar slides in the housing so that the drawbar complete will have to be 
removed from the chassis. The first step is to lock the drawbar by placing it 
in the center with the operating lever down. The drawbar locks automatically 
when it reaches center, being engaged by two hooked tumblers. 

To remove plate over coil spring, take out two screws, one at either end, 
and remove plate. Next remove the two sliding spring pads, one at either end 
of the coil spring, and take out the spring. 

Note. — In removing the coil spring, which has considerable tension, use can 
be made of two sections of a conventional type of spring or two pieces of flat 
metal about 18 inches long as levers. A rib at right angles and integral with 
the drawbar provides a fulcrum 4 , as shown by an accompanying illustration, 
which also shows how the levers are used. Remove but one spring pad at a 
time. 

(232a) 



232b 

STRIPPING THE DRAWBAR, ETC. 

Take out cotter pins and remove guide-plate bolt nuts (2), bolts (2), and 
guide plates. 

Next take out cotter pins and remove the nuts (2), bolts (2), and plates 
(2) of the drawbar tie. The next step is to pull out the drawbar. There are 
two drag links in the Troy trailer design, one set at either end. These drag 
links following conventional practice and to disconnect the drag links, remove 
cotter pins and screw out the ball seats or plugs sufficiently to allow the steer- 
ing balls to clear ; that is, to permit detaching the drag links which, as will be 
noted, connect the steering balls of the drawbar housing with those of the 
steering knuckles. 

REMOVING THE KING BOLT. 

To remove the king bolt, which will be necessary before attempting to take 
out the drawbar housing, displace cotter pin of king bolt nut, remove nut and 
king bolt. The last named has a sleeve or bushing for a bearing. With the 
drawbar housing free of the draft beam, and with it free to move (when the 
drawbar lever is up or in a vertical position), slide it to either the extreme 
right or left and remove it. 

Relative to the king bolt-sleeve or bushing replacement. When these leave 
the factory there may be a possible clearance of from one to four one- 
thousandths inch. The factory suggests the renewal of these bushings as soon 
assVinch wear has taken place, but this is not imperative. It is doubtful 
if a play of ^g-inch will be noticeable in the operation of the trailer and sc- 
inch will not create any undue amount of side sway, which may be attributed 
to this one thing alone. The king bolt will not require fitting, the sleeve com- 
ing reamed to size and it is a drive fit in the draft beam. 

REPLACING DRAWBAR HOUSING. 

Replace draiebar housing in the same manner it was removed. Before re- 
placing any of the other parts, set up the nut of the kingbolt and test the 
action of the drawbar housing, by moving it back and forth. It should not 
slide easily; there should be a certain amount of resistance. The adjustment 
will require a little experimentation. After obtaining the proper adjustment 
replace cotter pin. Smear the kingbolt well with grease before replacing it. 

Next test action of the drawbar lock; especially if a new drawbar housing 
has been used. The factory part comes with the plates slightly large where 
the two hooked tumblers of the lock engage. This is done to permit of fitting 
and to avoid the possibility of play. If when the lever of the drawbar lock is 
down and the drawbar does not lock automatically, examine the plates above 
referred to. The drawbar must, of course, be at right angles to the draft beam. 

REASSEMBLING DRAWBAR. 

Replace drag links on steering balls of drawbar housing and steering 
knuckles after repacking with grease, and adjust the seats or plugs and cotter 
pin. The drag link should be adjusted so that it may be turned without bind- 
ing or in the same manner as the drag link of an automobile. Assemble 
the drawbar tie and guide plates, cotter pinning nuts. Replace coil springs and 
the two sliding spring pads, pack well with grease and screw down the cover 
plate. 



232c 

NOTX.— After considerable use the coil Spring may lose its tension. A simple 

test is t»> grasp the drawhead member with both hands and push and pull it. 
This win require considerable strength to move it, and if it moves easily Insert 

a new spring. 

ALIGNING Will 

It is not a difficult matter to align or test the alignment of the wheels. It 
should be borne in mind that the whet It do not align with the body empty or 
the chassis alone. They should toe-out i inch at the front without a body and 
g inch with an empty body, considering that the conventional type of body 
is used. 

Before attempting to check the alignment of the wheels see that the sprim: 
shackles on either side occupy the same position. If the front sliacJde on the 
right side is vertical that on the other side must also be vertical. If one be 
vertical and the one corresponding on the other spring be forward or back, 
do not attempt to check any wheel alignment or make any adjustment. This 
applies to the other springs as well. 

POSITION OF SHACKLES IMPORTANT. 

With the spring shackles in proper relation to one another, tie one end of a 
piece of string around the spring near the shackle and cany the Tree end around 
outside of wheel and under hub, tying the free end to the other spring after 
passing it around the other wheel, etc. Before measuring see that both draw- 
bars are locked in place. 

Adjust to the dimensions for chassis or with empty body as the case may be. 
The adjustment is made by loosening lock nuts on drag links and turning 
latter which have a right and a left-hand thread. In aligning wheels it should 
be borne in mind that the process is the reverse of tlie truck, in that the gather 
of the trailer wheels is at the rear, whereas those of the truck toe out at the 
rear and gather at the front. When the trailer is loaded the wheels will align. 

LUBRICATION DIRECTIONS SHOULD BE CAREFULLY FOLLOWED. 

The spring shackles are bronze bushed and new bushings do not require 
fitting. The other components are conventional. The wheels have roller bear- 
ings which are accessible by removing four cap screws and lock washers secur- 
ing the hubs. Lubrication of the king bolts, spring shackles, and spindles are 
by the conventional grease cups, all readily accessible. It should be mentioned 
that the coil spring has a cover plate on the under side of the drawbar housing. 
In partial or complete overhaul of the chassis clean out all grease cups and see 
that their passages communicating with the parts are unobstructed, refill with 
fresh lubricant, and give the cups one or more turns. It is important that the 
drawbar coil spring be kept packed w r ith grease and the supply renewed every 
1,000 miles. (C. S. of A. 17.) 

Sketch "A," part longitudinal view of drawbar assembly, showing how the 
drawbar spring is retained by pads, and sketch " B," showing method of align- 
ing Troy trailer wheels, page 2B2d. 
• 



232d 




COUPLirtQlINK 



Pari lougitudioal view of drawbar assembly showing how the drawbar spring is retained by pads. 



"B" 





Ofrtntj ahould be placed as mar fo fhe Hub as possible 

Wheels should incline foujard cenrer o*\ Irailer iwiih and uxlhjyr body 



Showing method of aligning Troy trailer wheels. 



WASHINGTON : GOVESNMHNT PHINTTNG OFFICB ; 1920 



INDEX. 



[Numbers refer to paragraphs. Letters refer to sections] 

ice without leave: 

Method of CQj»pitfiDg 212 

Absentees : 

Clothing allowance 212 

Effects 238 

Ration 400 

Abstracts : 

Proposals 033. 04.» 

Vouchers 841 

Accountable officer: 

Company commander 117 

Death or suspension 75 

Final returns 18 

Inventories 48 

One at each post 42 

Qualified receipt 72 

Regimental quartermaster 11? 

Accountability : 

Athletic apparatus 571, 573 

Change of 69, /J,? 4 

Defined 41 c/ -J 

Method on expedition 113 

Account current 841-863 

(Sec also Returns, fiscal.) 

Abstract of vouchers 841 

Account sales 815 

Audit of 843 

Certificate of deposit S12 

Checks — 

Canceled, list of 848 

First and last drawn 848 

Copies forwarded 841, 845 

Deposit of funds , 813 

Disbursing officers render quarterly 841 

Forwarded 841 

Forwarded within 2U i!:.y- 849 

No disbursements 850 

Warrants, number and dale 752 

(233) 



Accounts: 

Preparation. , instruction foi* 10 

Kentiirtion, L msf ruction for '_/: 10 

Reopened 862 

Acting assistant quartermaster: 

Detailed to pay expenses 3 

Advance decisions of the comptroller 863 

Advertisements : 

Authority to publish 596 

Circulars 611 

Insertions and intervals 611 

Proposals 611-618 

Purchase of supplies — 

Guaranty stated in 614 

Issued by 615 

Kates for 618 

Requests for 616 

Sales 612, 880 

Vouchers 617 

Advertising : 

Purchase of supplies 68$ »3j 596. 61 1-618 

Affidavits : 

Boards of survey _. 335 

Agreements : 

Made by 4 

Allotment report (o) 845 

Allowances : 

Athletic apparatus 571, 572 

Clothing 10, 209, 210, 212, (a) 219, 225, 230, 233 

Equipage 10 

Forage 351-354, 356, 357, 360, 363 

Fuel 381-389 

Horses of mounted officers 356,360,366,375 

Illuminating supplies 391-397 

Rations 401-403, 417, 418, 420, 421 

Stationery 581-583 

Table and kitchen utensils _ 10,408 

AmmulSlfenT^ *"<^.«£« a«X. ^ulZZ aj /^ 

Cartridge cases, empty 299 

Expended — 

In action, etc 345 

Oldest first , 346 

Small-arms, supplied by Navy L _ 298 

Animals, public. (See Public animals.) 

Appeals, settlements by the auditor 858 

Applicants for enlistment, pajamas 229 



Arms and accouterments 291=901 

Accountability 293, 296 

Accouterments kept in storerooms 296 

Detachment ordered to sea 293 

Enlisted man transferred to hospital 300 

Flagships 297 

Gratuitous issue — 

Gun oil 294 

Laundry soap 294 

White bianco 294 

In excess of needs 59 

Inventory 48 

Marked __ 2 

Record of 2W 

Requisition for •_".>: 

Spare parts 

Survey — 

Kifio. nol sold 332 

Rifles . :;:;- 

Transfer '_ 

When discharged 900 

Army : 

Clothing procured from 200 

Marines ordered to cooperate with 12.' 

Ration- 
Cooperation with 401 

Drawn from 411 

Subsistence stores 57 

Army transport: 

Discharged men 421 

Enlisted men — 

Quarters . 418- -42c 

Traveling 418, 420, 421 

Rations 418-420 

Athletic a ppara t u s 571. 573 

Accountability 571. 578 

Allowance 571, 572 

Requisition 571 572 

Attach^: 

Military . 357 

Naval 357 

Auctioneers 879 

Audit : 

Returns — 

Fiscal 843 

Public property 58 



*f 



236 

Auditor for the Navy Department: 

Appeals from decision of 858 

Certificates covering lost or damaged property 341 

Contracts . 667 

Notified of balance on hand 854 

Notified of deposits 817 

Vouchers, rendition ■/*--* * 714 

Awardfc„_^__£-fbl I 7 . 641^-646! 

By whom made §34, 635, 644, 646, 664 

Exceeding $500 646 

Lowest responsible bidder 641 

Proposals 634, 635, 641-646 

Marked "accepted" 647 

Bags, clothing 302 

Baggage, officers', on expeditions (a) 126 

Liakeries__i/j_-i.c<^.J^^'^l_ <l ^t.7S -481- 

Balance sheets: /Pff 

Clothing 131 

Public property 131 

Bands : 

Special full dress 251 

Uniforms for Navy 261-264 

Band instruments: 

Requisition 181,182 

Survey 182 

Barracks: / 

Alterations ^JlJ.7- iS4r / 

Estimates for repairs 143 

Inspection of 141 

Heating apparatus 143 

Private buildings occupied as 141 

Rooms , numbered..,, »__, 142 

Supervision a. _f-/____~ 5 

Water for {a) 144 

Battery commander's fire-control outfit, consists of page__ 207 

Bedding, straw 351, 361 

Bedsteads, brass, care of page__ 197 

Bidders : ^^y^ J^- ^ ^A /? 

Ability to carry proposals into effect 644 

Address — 

Post office 624 

Residence 624 

Aiding 621 

Awards - 634, 635, 641-647 

Lowest responsible 61 1 

Bonds 675-CSS 

Certified checks 614, 628 

Corporation or firm 62f» 






HM.lrrs -Continued. 

Erasures 627 

(inarantics 628-630, 644 

Information to be furnished 621-623 

Interlineations 627 

Proposals, opening 

Signature* 624, olt> 

Slight failure OK; 

Supplies 021 

Withdrawal from co m petition 682 

Bids : 

usidered I>.\ iiem 613 

Exceeding $500 ftttS 

Unit price governs.-. — _'J__:£_y 026 

BUI of Lading, weight different from that shown <</) 01 

Bills of exchange, obtain money Tot; 

Blanco 21)4 

Blank forms: 

Adjutant and Inspector's Department 11 

Disbursing officers 851 

Issue 11 

Ordnance — 

Requisition 314 

Surveys 315 

Pay Department — ^ r -a. 11 

Printed WJl^lifi.A^.i 11 

Jfends: v 

Accepted from surety companies (a-j) 688 

Amount of, required under contracts 677 

Bidders 675-688 

Contractors 675-688 

Disbursing officers 671-674. 678-688 

Execution, requirements of 678-681 

Indemnity for lost check (c) 774 

Lists of surety companies 688 

Noncorporate 680-682 

Not required for 676 

Officers- 
Acting as assistant 674 

Cost shall not exceed 673 

Renewals 672 

Renewals (/) 6SS 

Books : 

Check 768 

Detachment transferred ashore 9S 

Post quartermaster relieved 68 

To be taken on expeditions 126 



2HH 

Bread 444 

Brigade commissary, ordered for expeditions 112 

Brigade quartermaster, ordered for expeditions . 112 

Bureau of Ordnance: 

Quarterly return naval ordnance 311 

Requisition on , 314 

Bureau of Supplies and Accounts : 

Account current, quarterly 841 

Monthly statement receipts and expenditures 4 , 841 

Quarterly return showing money value i^Li^3_^JT_/J^ JL37 

Bureau of Yards and Docks, public works 6, 8 

Burial expenses. (See Deceased persons.) 

Cablegrams. (See Telegrams.) 

Camp equipage, when ordered to act with the Army 125 

Campaign ribbons : z> 

Issue __<__-___/_!ri (k) 270 

Requisition for 270 

Camphor, requisition 208 

Candles _^__ ^ — _ y 1 (a) 491 

Cartridge cases, empty r^rr^5f±? 299 

Cash account. (See Moneys.) 

Certificates : 

Death of public animals 374 

To inventors 697 

Certificates of deposit : 
Account current — 

Not filed with 812 

Will show data relative to 812 

Data required 811 

Duplicates 811 

Notify Auditor for the Navy Department 817 

Check-ages : 

Avoidable loss 79 

Certificate to Auditor for the Navy Department 341 

Clothing — 

Allowance 212 

Lost through neglect 206 

Deserter's accounts 82, 273-277 

Explained on pay roll- 89 

Overdrawn clothing 225-227 

Sales 873 

Check books 768 

Checks : 

Accompanying proposals 628 

Alteration certified 771 

Bidder's certified 614, 628 j 

Canceled, disposition 771 






239 

Checks — Continued. 

Disbursing officer leaving the service 769 

Doubt about proper payment 777 

Drawing, method of 772, 773 

Duplicate 774, 775 

Procedure 775 

Indorsement forged 776 

Erasure certified 771 

Exchange for cash 800 

First and last drawn 848 

Information shown on voucher 716 

Issued for three years 781 

Lost; stolen, or destroyed 774, 775 

Affidavit furnished (o) 774 

Bonds (c) 774 

Drawer no longer in the service (g, ?i) 774 

Monthly statements 785, 786 

Stamped with date of receipt . 786 

Number of voucher to be shown 773 

Numerical symbol 761 

Object to be stated 773 

Payment 778-783 

Death or suspension disbursing officer 782, 783 

Not returned to drawer 784 

Outstanding less than three/years ^f 780 . 

Outstanding more thmi\ v hi^eyearst!^^?_ 1 781,-rSr e* V^ 

Photostat copy 777 

Requisition — 

Allow six weeks time 763 

For 763-768 

Preparation and forwarding 764-768 

Six months' supply 763 

Return — 

Outstanding three years 787 

Signature furnished depositary 762 

Stubs, requisition 767 

Supply kept on hand 770 

Transfer of 769 

Confined to emergency 770 

Civilian employees: 

Deceased 532 

2? Ljoss of pubKc property zz 90 

Subsisf^ice^sale of— L^/^JiAA^ 471 

Clothing: c ^*—**^ ^to6 

Abstract of clothing issued 217 

Forwarded monthly 217 

General court-martial prisoners 236 

Accountable for 96 



240 

Clothing — Continued. 

Accountable officer — 

Notified of absence without leave 232 

Notified of changes affecting 232 

Notified of date of enlistment 232 

Notified of name 232 

Accounts- 
Certified (c) 219 

Checkages, lost through neglect 206 

Closed for discharge 220 

Correctness, responsible for 234 

Death . 221 

Debit and credit 218 

Deserters 221 

Duplicate forwarded (b, c) 219 

General court-martial 221, 224 

Loss of allowances 224, (a) 224 

Instructions for settling (a) 219 

Kept by company commander 117 

Kept by regimental quartermaster 115 

Kept in duplicate 218 

Original forwarded 220 

Prepared in triplicate 223 

Settled semiannually 219 

Settled to include 221 

Statement of (d) 219 

Transferred 222 

Excessive issues 226 

Expeditions (a) 222 

Not settled 222 

Allowance — 

Absentees 212. 233 

Begins 209 

Ceases 209 

Computing 230 

Exceeded 225 

Extension of enlistment 210 









For period (a) 219 

Retained after enlistment expires 209 

Retained in hospital 209 

Tables* published in general^orders 10 

Alterationm fintRrm-^fjrf A.^f- 193 

Applicants for enlistment _ 229 

Army, procured from ^ 200 

Balance sheet _ Ctfr-$y ^^ 

Burial of deceased persons i_ 255 

ggg Camphor _ 208 

96 



241 

lilng Continued. 
( Iheckages — 

Absentees 212 

Failure to make 228 

Check sheet 210 

Condemned, Issue to general court-martial prisoners 842 

itraetf Cor, or purchase 591 

i toserters 235 

Destruction, orders for before 251 

Enlisted men — 

Absentees 288 

Absentee's effects 288 

Fraudulent enlistment 288 

I h.oks torbldden 249 

Navy, with expedition 244 

Stored for safe keeping 281 

Bnlieted men's, kept on hand at all times 213 

Exchange of 201 

Extension of enlist me .. 

Allowance 210 

Original date appears 211 

Field hat 24a 

Gratuitous issue — 

Deceased marines 250 

Destroyed through flgfrHng flre 251,252 

Destroyed to prevent contagion 251,252 

Fnlisted men. Navy 2 I I 

Separate issue slips (b)•_ , .~_ , 

In excess of needs 80, 197 

Infected S>± 

Inspection when relieving TO 

Inventory 4S 

Issue slip 215 

Issue slips — 

Erasures 203 

General court-martial prisoners 236 

Interlineations 203 

Separate for gratuitous issues (b) 252 

Surveyed clothing (a) 333 

Issues — 

After receipt orders for expedition (a) 213 

Army, procured from 200 

Condemned for prisoners 342 

Deceased marines 255 

Deserters ,___ 235 

Dungarees ^__._^_ 237 

53008a— 18 16 



242 

Clothing — Continued. 
Issues — Continued. 

Emergency 204 

Enlisted men. Navy 244, 261, 262, 264 

Excessive i ,__ 225 

Failure to check CW--*±7*~ /xM-JL. 228 

Fixed time for 204 

General court-martial 236 

Gratuitous, (£e£,Gratituous issue.) / 

mr^^^^^^^U^JA^Az..S±A^ 193 

Leggins, winter field shade, bianco for 294 

Longest on hand 205 

Monthly.. 204 

Prisoners, payable by 236 

Receipted for : 215 

Reduced prices 333 

Rubber goods 237 

Stragglers 235 

Surveyed ^__ (a) 333 

To enlisted men of Navy 264 

Toilet kits 251 

Witnessed 202 

Lost — 

Fire 199 

Through neglect 206 

Wreck of vessel 199 

Marking 240 

Naw bands 261-264 

Requisition 262 

Not in good condition 60 

Officers' servants 874 

On foreign station (a) 198 

Overdrawn, checkage for 225 

Pajamas for applicants for enlistment 229 

Price lists 10 

Purchase of — 

Fire, loss by 199 

On foreign station 198 

Payment for (a) 199 

Record — 

Erasure 1 1 203 

Extension of enlistment 211 

Instructions for keeping 218 

Interlineations 203 

Request for checkage 225-227 

Forwarded 227 



r 



243 

othing — Continued. 

Requisition 191 

Camphor 208 

Fleet Marine oflicer 196 

Forwarded through commanding officer 196 

Record of 195 

Slips 214 

Three months' supply 194 

Requisitions, ships 195 

Room — 

Clerical work not transacted in 49 

Only one 192 

Rubber — 

Accountability 237 

Expended 237 

Issue 237 

Lost 237 

Sales — 

Condemned 877 

Distinguishing marks removed 876 

Reduced price 877 

Sizes 241, (pages) 185-188 

Inadequate 193 

Statement of clothing account (d) 219 

— Gtatcmcnta v^ ^ 

Depots ofsiJppttes^- 

Cavite, monthly^Trr^-^-.^ 201 

Philadelphia, weekly __^=& 

San Francisco, semimonthly 

From each post monthly -. _Hrr— 201 

Surveyed — 

Slightly damaged 333 

Unfit for issue 333 

Toilet kits 251 

Transfers to other branches — 

Invoices and receipts... , 265 

Navy bands VAtsraJ H^aZCu^-^-v : &*^ e / ^/-yjfaf ffl^L 261, 262 

Only in case of emergency 261 ^JV.&f?. 

Wreck of vessel 199 /> 

°°8%*n^ittK- • & *«** »»* *««* « ^ AJ 

^Act as accountable officer ; 75 

Act as post quartermaster ; 26 

Approval of clothing requisition 191 

Approval on requisition for supplies 561 

Approval on statement of charges 83 

Collection for lost property 85 

Death of accountable officer 75 






V 



244 

Commanding officer — Continued. 

Designation of officer to relieve post quartermaster 67 

Directs assignment of quarters 145 

Informs post quartermaster change in command 86 

Inspection of barracks and quarters 141 

Inspection of ration 405 

Keys of storeroom 46 

Orders expenditure of stores 91 

Pistols, security for 47 

Public property — 

Guarding 43 

Issue of 43 

Responsible for security 43 

Report on refusal to sign receipts a 74 

Returns forwarded through <r-_i.^__j^_7_T_^sl^ S.30 - 

Revolvers, security for 47 

Security of property 65, 76 

Commutation : 

Fuel. (See Fuel.) 

Illuminating supplies. (See Illuminating supplies.) 

Quarters. (See Quarters.) 

Rations. (See Rations.) 

Company commanders: 

Accountable officer 117 

Clothing accounts 119 

Public property, receipts for 50, 81 

Requisitions 50 

Responsible whether receipts or not 51 

Vise requisition slips 214 

Will give memorandum receipts 115 

Company police chest, consists of page 208 

Company repair kit, consists of page__ 208 

Company tool box, consists of page 208 

Comptroller of the Treasury: 

Advance decisions 863 

Decision page__ 217 

Computation of time: 

Absence without leave 212 

Commutation of rations 741 

Personal services 740 

Rent y 744 

Contractor^^^^? ^^^^«. <? f/~ ?S6~ ^ << Y' 

Acting as agent for 674 

Aiding 621 

Bonds 675-688 

Corporation 666 



245 

Qoutractor Continued. 

Correspondence with 895 

Definition 602, 6G3 

Entitled to copy of contract 667 

Fraud u 693 

Information to be furnished 621-623 

Partnership 665 

Contracts 661, G68 

Authorized 591 

Awards 634, 635, 641-646 

Blank forms 661 

By whom made 646,664 

Conditions necessary before making 591 

Copy to returns office 668 

Corporations 666 

Defined (a) 651 

Disposition of copies 667,668 

Execution 664-666 

Made by 4 

Not to be made at posts unless 664 

Oath, returns office 668 

Partnership 665 

Payments 595 

Services 592, 593, 595, 661, 6^-666 

Supplies 592, 593, 5«.>5, 661, 664-066 

Unauthorized 591 

Correspondence 891-898 

Between headquarters and depots 894,896 

Bills for services and supplies 897 

Contractors 895 

-^rfaui-rlnfy mon §Q^, 

Official S93 

Personnel S92 

Quartermaster's Department — 

Between the Quartermaster and post quartermasters 898 

Depot of supplies 894, S96 

Material 891 

With persons not in the service 895 

Court of Claims, action brought in y. --r-* $59 

Crockery and glassware i _£^_i 334 

Custody of public money, Treasurer United States 757 

Darnell siphon filter pages— 211-216 

Death : 

Accountable officer 75 

Public animals 374 

Decapping and cleaning outfit, consists of page__ 209 



f 



246 

Deceased persons 521-535 

Attendant to accompany 528 

Burial, public expense.,, =«. —__ ^ 521 

QvXK***gg£^^ 529 

Limitations 527 

Payable by 531 

Civilian employees 532 

Clothing 255 

Disinterred 525,526 

Effects 523,533 

Money 534 

Indigent ex-marines 530 

Outside United States— .__ 525 

Report of expenses 525, 529 

Shipment of remains 522, 523 

Express ; 523 

Undertaker's services ; 529 

Deposit of funds : 

Certificate of deposit . 811 

Not filed with accounts 812 

Disallowances — 820 

Disbursing officer relieved from duty 823 

Failure to make, penalty 821 

In the field 819 

No depositary available 819 

Payment into the Treasury 816 

Receipts from sales 813, 814 

Relieved from disbursing 823 

Special deposit account ; 831, 832 

Accountability 832 

Involving refundment 831 

Suspension 820 

To credit of another (6) 811 

To credit of the Treasurer — 
Advise — 

The Auditor ^ 817 

The Bureau of Supplies and Accounts 817 

The Quartermaster 817 

To official credit _. 811 

To order of the Treasurer 816 

Transfer to successor — 

In United States 823 

Without the United States 823 

Unauthorized manner, penalty 822 

United States Treasury 813 

With Treasurer United States 818 




247 

Depot of supplies : 

-*™l«j rim! n^plitwmwih- r . 

Reports — -^ 

Monthly, olit of United States ___ 

Weekly, in UniteiJLSlatfis- 

Articles to be returned to, upon return of expedition 

Assistant quartermaster on duty 

Control of 

Empty cartridge cases returned to 299 

Established 12 

Instructions for guidance 12 

Metal tent slips ! 100 

Repairs to public property 77 

Requisition, clothing c 191 

Returns, forwarded within 30 days _^___l_2L__ 131- /<^7, 

Sales 871 

Shipment of clothing to 60 

Statements, clothing 201 

Stationery, report on 585 

Descriptive book, public animals 371 

Deserters : 

Oheckage, all expenses . 276 

Clothing — 

Accounts 221, 223 

Issues 235 

Discharged without final settlement 277 

Effects 238 

Proceeds of sale (b) 238 

Inventory of public property 82 

Rewards 271-277 

Expenses checked 273-277 

Offered prior to delivery 272 

Transportation civil officer 271-274 

Vouchers for , 273 

Stolen public property 88 

Destruction of public property: 

Avoidable 78, 79 

Civilian employees 90 /iV 

Enlisted men , 79,82-85,340 X / 

In transit 61, OH 61 f '^< *■/ 

Officers 340 

Public animals 374 

Unavoidable ; 78 

Detached service : 
Commuta tions — 

Enlisted men, rations 160 452 

Officers, quarters , 161 162 



248 

Details : 

pj -^ gAlid dulj — 541 513 • i 

1 ^^ Post quartermaster 21,22 

Quartermaster sergeants 31 

Disallowances : 

Defined 856 

Removed 857 

Disbursing officer : 

Account current 841 

Advances to, public money , 595 

Balances unchanged for 3 years 780 

Bills of exchange , 756 

Bonds — 671-674, 678-688 

Bureau of Supplies and Accounts — 

Account current, copy i 841 

Statement, monthly, receipts and expenditures 841 

Disbursing officer: 

Can not certify to papers — u 853 

Ceasing to act — fJb-t^-CA / *7 

Disposition of checks 760, 771 

Disposition of money 823 

Certificates of deposit 811-813, 816 

Checks 761-787 

Credit for expenditures 701, 702, 718 

Depositaries 3, 751, 757, 811-823 

Duplicate checks 774, 775 

Identification of payee 715, 731, 732 

Interest in purchases, etc 695 

Money — 

Accountability 691 

Begins with 692 

Embezzlement 1 821,822 

How obtained 3, 751-756 

Kept in the field 819 

Limited to requirements 757 

Requisition for 751-757 

Transfers 751-757, 823 

Notification, change of address 852 

Outside of United States 756 

Outstanding and unpaid checks = 781, 787 

Payments — 

Outside limits United States = 737 

Persons indebted to the Government 700 

Pecuniary responsibility 701, 702 

Proceeds of sales 813, 814, 844, 845, 881, 882 

Signature furnished depositary 762 

Supply of checks « 770 



«'/ 






249 

Disbursing officers — Continued. 

Unpaid account* 739 

Vouchers, ration saving account 440 

Domestic articles, preference given to 598 

pungarees, issue 237 

Effects : 

Absentees ' 238 

I deceased persons 523 

Deserters 238 

Enlisted men's, stored for safe-keeping 281 

Embezzlement, moneys 821, 822 

Emergencies: 

Continuance 004 - 

Definition G01, (2a) 651 ** / 

Purchases 601-306 

Approval 601 

Kids # 602 

Oral confirmed 602 

* Not to be made when avoidable., ^v- Wl 

t^uSnfrVceftttHtea: - oui. 605 

Kim «rgency ration page__ 177 

Enlist (Hi men : 
Check ages — 

Absence without leave 212 

Avoidable loss 79 

Clothing (sec also Clothing) 206,225,226 

Stored for safe-keeping 281 

Commutation of ration 461-466 

Deceased 521-535 

Deserters 88, 235, 2&S, 271-277 

Detached duty^ 461, 462 

MrWul^Lll 541-544 

Nomination of, to assist post quartermaster 65 

Returning to United States 420 

Sales 871, 873, 875, 877, 878, 882 

Vouchers for reimbursement 721 

Equipage: 

Price lists 10 

Sales 871 

Erasures : 

Checks 769,771 

Issue slip 203 

Proposals 627 

Estimates : 

Pleating, plumbing, and water system 143 

Supplies 561 

Exchange, bills of 756 



250 

Executive officers, applied to for repairs to property 77 

Expeditionary service, (See Field and expeditionary service.) 
Expenditures : 

Ammunition 344,345 

Obedience to orders — 

Moneys 701, 702 

Stores 91 

Expenses : 

Attendants, horses, mounted officers (a) 369 

Burial 521-535 

Deserters 271-277 

Quartermaster's Department, paid by 3 

Extension of enlistment, clothing allowance 210 

ggi ra ■ d *rt yx- J ^-- : ^ 541-544 

CorrespondenclT^^^-^..-^---.- 891 

Detail I-lrTTTrrrr^^ _.— 54T 



Families, sales to, subsistence stores 471 

Fees, administering oaths 738 

Field and expeditionary service: 

A^i^alSiTt'fc: 113-120 

Allowance of rentage 124 

Baggage, officers' (a) 126 

Board of survey ordered 323 

Books to be taken 126 

Brigade commissary ordered 112 

Brigade quartermaster ordered 112 

Clothing accounts 119 

Clothing issued 213 

Company commanders accountable 117 

Depot quartermaster ordered 112 

Disbursing officers, blank forms 851 

Disposition of stores upon return 127 

Enlisted men, clothing, stored for safe-keeping 281 

Field hospitals 422 

General instructions 111-127 

Hospital corpsmen, Navy, equipment for 128-130 

Line officer as assistant quartermaster 111 

Marines ordered to cooperate with Army : 125 

Moneys, requisition 752 

Quartermaster officers ordered 111, 112 

Rations - 402, 440 

Receipts, memorandum, company commander will give 1.15 

Regimental quartermaster ordered 112 



i and expeditionary service Continued. 

Rsgbnental Quartermaster, assistant to 11*3 

Returns — 

Method of rendering 117 

Quartermaster advised of ejothod 114 

Soap, salt water, Issue 204 

Subsistence other branches of the service 415,416 

Survey, hoards of, approving 336, (b) 336 

Unit of accountability 113 

Field range, consists of pa£0__ -29T- 

Field ration page - 176 

Filipino ration BSigfei 1 ! 177 

IVter, Darnell siphon pages - 211-216 

Fiscal returns. {Set Returns, fiscal.) 
js : 

m of -i i 

Not used for Cleaning purposes 330 

Survey 330 

Will not he sold at public auction 330 

Flagships, special equipment 207 

Food, careful inspection 405 

Forage : 

Accountability 

Allowance, mounted officer 351,363.304 

Attaches , 357 

Contracts for 501 

Expenditure 35S 

Grazing 

Horses of mounted officers — 

Hired 

Not deprived of 3G0, (/) 369 

Unconsumed 358 

Use and disposition 358 

Inspection of 302 

Issue 355. 356 

Officers may purchase 359 

Ration , 351 

Bran 351 

Increased 352 

Salt 354 

Vetted (a) 351, 353 

Vinegar 354 

Requisitions — 

Mounted officers 356 

Public animals 355 

Retired officers 359 



252 

Forage — Continued. 
Sales — 

Forbidden 358 

Officers H 358, 359 

Transfer to successor 362 

Fraudulent enlistment; enlisted men, clothing 239 

Fuel: 

Accountability 387 

Allowance 381,390 

Change of occupancy 382 

Cumulative 382 

-^Ww manfr iti fUT-. ,,., ^^^ ^-383 

Enlisted-raen — "~- — ~— ———___ 

— Qerks-r __-____-_, -^=.-^= .if«,c.-:-.^u ^ 386 

-Messengers. -38fT 

Inventory 388 

Measured 388 

Officers' quarters 382 

Requisitions * 387 

Sales 384 

Officers 384 

Retired officers 384 

Weighed 388 

Funds. (See Moneys.) 

Funeral expenses. (See Deceased persons.) 

Furniture: ^^*/ • '^c^^ JV v -ft. <^r -> // e /, ; >9J 

Care of page— 197 

Destroyed 175 

Inspection — /? d> 

Assignment 172 

Detached 173 

Mess 409 

Office, marked 171 

Quarters, marked p 171 

Removal 171- A 

Returns 171 

Sold 175 

Survey 474-/ 

Garrison ration pages— 175, 176 

Gratuitous issues: 

Clothing 251-255 

Oil, fclanco, soap 294 

Grounds, under direction of 5 

Guaranties : 

Advertisements 614 

Bidders 628-630 

Blank forms 629 

Execution 628, 629, 683 






Guarantiee Continued. 

Proposals 028-630 

wii.'ti required. 028 

Guarantors : 

Acceptance of, as sureties 683 

OoriK>rate 680-688 

Noncorporate 680-682 

Harness, care of page__ M 

Hay, bedding :r.i 

Heating apparatus, enlisted men detailed to care tor 389 

Public animals.) 

Horsei of mounted officers. {Bee Mounted oAeen.) 

Hospital Corptmen, Navy, equipment for T v 128-130 

Hours of labor, extra-duty men 648 

I, v _'__-__-i_. zAl.*££ 40 L 

Requisition 5G4 

Illuminating supplies : 

Allowances 801 

Electricity '393 

Public quarters 392 

■ OuuuuuUlhuT- 394 

Installation of fixtures .. . I 

Lamps prohibited 397 

Lights— 

Hours of burning 

Number of 39.") 

Meters 396 

Keys 390 

Savings 39;} 

Inspection, public property upon leeetot 61,62 

Interlineations: ~^ 

Issue slips 203 

Proposals 627 

Instruments, band. (See Band instruments.) 

Inventors, certificates not given 697 

Inventory : 

Arms and accouterments 48 

Board of — 

After giving qualified receipt 73 

Clothing ordered to be destroyed 253 

Copy to officer relieved 7 73 

Furniture ****&-*£ .__/ ?_t. l JiA±l___^__ 173 

Upon death or suspension accountable officer ¥5L 

Cash 79S 

Clothing 48 

Deceased persons' effects 533 

Subsistence stores 451-453 



'/" 



/JA v 



*>— -/ X^ 



Invoices and receipts: 

Articles short on_____ (a) 61 

Furnishing ^^^li^^^£^^^^L^ Zl.r^l^±^5, 69, 265 

Naval ordnance 311 

Numbers of arms and accouterments on 295 

Preparation of ^$5, 265 

Transfers to other branches 265 

Issue slips, clothing 215 

Issues : 

Public property 45 

Superintendence 45, 64 

Keys: 

Clothing room 46 

Meters 144, 396 

Storerooms , 46 

Kitchen utensils. Quartermaster's Department furnishes 408 

Labor: 

Private purposes 94 

•Quartermaster's Department will furnish 2 

Troops- 
Aid to contractor *. 597 

Extra du ty-ZlMQ±j±L<-*-/—£ &£Lu 541-543 

Lands, private, encampments 141 

/ Loan^uplic property 44 

"Majofxfeneraf Commandant : 

Acting assistant quartermaster, detail of 3 

Post quartermaster, detail of 21, 22 

Marking : 

Arms and accounterments 292 

Clothing 240 

Measurements, tables pages— 205, 206 

Memorandum receipts. (See Receipts.) 

Mess: 

Chest, consists of page__ 207 

Officers 152 

Ware — 

Accountability . 334, 408 

Allowances 10, 408 

Field service 409 

Messengers : 

Staff offices- 
Fuel^ 386 

Quarters 160 

Rations 466 

Meters : 

Gas and electric 396 

Water, installed by -*J (c) 144 

Military attaches. (See Attaches.) 






»s, Drlce lists..- , 10 

Moneys : 

Accountability — 

ins with 092 

Penalties and responsibilities 001-702 

ount current 841 

Advance 595 

Auditor for the Navy Department notified of balances on hand 854 

Bills of exchange 756 

Gains and losses 7 ( J5 

Gash account 791-800 

Cash book 792 

Closed and balanced 797 

Embraces all public funds 791 

Expenditures 794 

Inventories.,.^ „ y,__ 797,798 






I 



Separate under each bond 791 

Cash book — 

Shows exact nature of transfer 793 

Warrants 793 

Check exchanged for cash 800 

Checks (see also Checks) 7G1-787 

Credit for expenditures 701,702 

Currency kept In safe 755 

Deceased persons 534 

Deposit of funds (see also Deposit of funds) 811-823 

Deposited with Treasurer United States 757 

Foreign 799 

Fraud, knowledge of 693 

General account of advances 751,753 

Limited to requirements 757 

Method of procuring 3, 751-757 

Payments, persons indebted to the Government 700 

Pecuniary responsibilities 701,702 

Received — 

Exact nature stated 793 

From sales 814 

Requisition 751-757 

Accompanied by statement 754 

Emergency cases 752 

Sample letter (a) 751 

Sales 881, 882 

Strict account of 691 

Transfers, receipt 698 

Vouchers. (See Vouchers.) 

Kept in safe 755 



256 

Month, definition .= r 745 

Mounted officers ;l&*2~i c^^~t<£ tyc&±&>« e/ /X - 

Equipment 367 

Forage ; — 351, 356-359 

Selling forbidden 358 

Horses — 

Foraged 366i 

Medical treatment 375 

Shod 366 

Stabled 366 

Military attach^ 357 

Public animals 363-366 

Temporary duty 364 

Naval attaches. (See Attaches.) 

Naval ordnance : 

Allowance lists 313 

Invoice and receipt 265,311 

Quarterly report « 311 

Reports on 316, 317 

Requisitions 314 

Serial numbers 312 

Surveys 315 

Navy: 

Enlisted men detailed for expeditions 244 

Ration pages.. 179-183 

Newspapers : 

Advertisements 5G6, 611-618, 880 

Requisition for 564 

Numerical symbol 761 

Oaths : 

Administering — 

Officers 738 

Payment for 738 

Contracts, returns office 668 

Open-market purchases, definition 651 

Orders : 

Annual 10 

Expenditure of money 701, 702 

Expenditure of stores 91 

Ordnance, naval. (See Naval ordnance.) 

Original packages, may be retained (6) 61 

Overseer : 

cr ~ETtrn flirty . "oil" 

Hours of labor 443- 

Painting vehicles 552 



1'as : 

Enlisted men — 

Charges against 80 

Kxtia duty 1 541 

Stoppages have precedence 80 

Miscellaneous, Navy, general court-martial prisoners 288 

lyments : 

Chargeable to Navy appropriations 842 

Checks 726-728 

Credit for 701, 702 

< torrency 726-729 

Outside continental limits 787 

Persons indebted to the Government 700 

Pistol-cleaning kit, consists of,. _-, page__ 200 

ri.fols, security for - r._:l . .__ 47 

Post-ollke box, requisition for rent of 684 

Post quartermaster: 

Absent more than 30 days i',7 

Accountability 28 

Assigns quarters 145 

Assistants other than quartermaster sergeants 65 

At each post 21 

Commanding oflicer acting as 26 

i ietall of 21 

Emergency 21,22 

Duties 24. 25 

Duties separating him from property.- 66 

Expenditure believed illegal '.»i, 7«>i. 70 ! 

I ' Litia duty, ouporvinion of -24— • JZ 

Furnishes supplies on requisition 50 

In charge of public property 23 

Informed of changes in command 86 

Inspection of heating apparatus 143 

Inspection of property upon receipt 61, 62 

Inventory, quarterly 48 

Inventory, subsistence stores 451—153 

Letters, officers' quarters 142 

Military status 25 

Purchase order 62 

Quarterly inventory 48 

Relief from other duties 25 

Sales 871 

Shipments for detachments transferred ashore '__ 98 

Storing eniitteb^men^bl^nig'for safe-keeping____£_:___'i__4_^_ (6) 281 

Superintending issues 45,64 

Supply of checks 770 

Temporarily separated from property 67 

53008a— 18 17 



258 

Post quartermaster — Continued. 

Veterinary instruments 376 

When relieved from duties 68 

Price lists : 

Annual 10 

Clothing, equipage, etc 10 

Subsistence stores 475, 476 

Prisoners : 

Clothing 236 

Condemned, issue 842 

Proceeds of sales : 

Deserters (&) 238 

Disposition 813, 881, 882 

Prong files, clothing . 216 

Proposals : 

Abstract 633 

Acceptance 634, 635 

Address 624 

Advertising 611-618 

Aid to bidders 62.1 

Certified checks 628 

Consideration 613 

Corporation 625 

Disposition 634, 635 

Erasures 627 

Exceeding $500 624 

Forwarding 630 

Guaranties 614, 628-630 

Information to be furnished 621-623 

Interlineations 627 

Invitation for 4 

Marked "accepted" 647 

Opening 631-633 

Preparation 613, 614, 624 

Rejection 641, 642 

Safe-keeping 631 

Signatures 624, 625 

Slight failures of bidders 643 

Specifications 624 

Specifications referred to 626 

Submitted to commanding officer — 635 

Supplies, for 621-635 

Unit price governs 626 

Withdrawal 632 

Proprietary articles, requisitions 565, 566 

Public animals : 

Banging 373 

Care of page__ 199 



259 

Public animals — Continued. 

Contagious disease 374 

I toftth of 374 

I vsiriptive book 371, 372 

Docking 373 

Equipment for 2, 367 

Forage 351 

Furnished by 2 

Hay for bedding 351 

Mounted oflicers — 

Below rank of major supplied with 365 

I Hstribution 366 

Will not use except 363,364 

Specifications — 

Light draft animals page__ 191 

Medium draft horses page__ 189 

Mules page__ 195 

Saddle horses page__ 193 

Shoeing, etc 368 

Straw for bedding 351 

Transferred 372 

Dae of, by mounted officers 363-366 

Veterinary instruments, etc 375,376 

Public funds. (See Moneys.) 

Public buildings: , ,,* / ,, >, 

InspecM-fi — ±A±lJ- - -- ? 5,1.5 

Plans 6 

Repairs Bo&s^ls 7-9 ' & / 

Water, plumbing, and heating systems 143 

Public property : fl***^e £ c&* « ~mm a<£ ^^ 9 ^L^Y ^^ £+ ^ ? 

Abandonment of, proper order 254 

Accountability 23,41-100 

Change of 
Accountable 

Absent more flian 30 days 

At each post 

Defined— -=, .£.,,__'___' <__^ ' „ » Z--*--, 

Final return v-- r — 

Inspection Hvtieu relieving___ __i_____iL^£< Sl _/il-/ 70 

Issue in name of 67 

Lost through negligence of subordinate 63 

Receipts held by 81 

Relieved 68 

Damaged property 71 

Missing property : 71 

Qualified receipt __ 72 



'^te^30 J daysf±A^^ CL 




260 



vi 



s 






I Public property — Continued. 

>" Accountable officer — Continued. 

Separation from property 66 

Temporarily separated from property 67 

Timely repairs y T 77 

V^ Ammunition— ^^-^^^^T &*^ii*> ^ / SJ-6 &£ J Y 

*\ Expended „ 344, 345 

From Navy 298 

v( Animals 371-376 

Arms and accouterments ^ y 291-301 

Athletic apparatus £x-jJ^Z---&£- 571-573 

- i Balance sheet jUfcf 

Bill of lading, weight different from that shown (a) 61 

• <sJ Board of survey. (See Survey, boards of.) 

Causes of damage to, defined 78 

Change ©f responsibility— ^_ r „__> L. 52 

j Glo^M^^tM^fv^L^tjfL 49 

Condemned, final disposition y. 339 

"J Crockery and glassware §fL^£Zm_/^z^^ 334 

Damaged — 

Avoidable 79 

Enlisted men convicted by court-martial 93 

In transit — y—_ (a) 61 

.J Deserters, stolen by A/-&-Jj11.~£«j2JL 88 

Detachment transferred ashore 98 

Discrepancy — 

In receipt («) 61 

Excess*^^ 197 

Expendable^, articles -y- y _, -j. r 343 

FlagshipsJ!?^Zr^^^ 297 

Forage 351-354 

Fuel. (See Fuel.) 

Guarding 43 

Horse equipment 367 

Inventory — 

Deserters 82 

Quarterly 48 

Invoices and receipts J55, 265 / 

Issue of . 43, 45, 64 

Issue — 

Blanco, oil, soap 294 

Superintendence 64 

Kept in serviceable condition 77 

Keys . 46 

Loan of : 44, (a) 265 



261 



Public property < Continued. 

Lost- 
After accounts are dosed 85 

in transit. 187 

Avoidable. 78-80 

By civilian employee '•><> 

Mess ware . B84 

Naval ordnance 811 :'.17 

Not employed for private purpose. 94 

Obsolete — 

Price of - B75 

Surveyed 321 

Original packages — 

May l»e retained i b) 61 

Shortage in- (o) 81 

Pistols, security for 47 

Property account. LSI 

Arrangement of sheets i.'ni» 

Articles carried under wrong headings 134e 

Articles taken up as assorted-- - 132d 

Certificate of balances 133 

Audit and correction of L36 

Closing account 131w 

Consolidation of .similar articles • 131j-n 

Correctness of entries to be verified r 134a 

Change in location of furniture 131y 

Filled and dead sheets 131v 

Grouping of related articles 135a-c 

Index of vouchers . 131c 

Individual equipment issued 136a 

Manner of accounting for class 1 and class - properly 131d-i 

. Precautions to be observed 134b 

Manner of accounting for class ;; property 131x 

Preparation of sheets — 131o-u 

Surveys as vouchers to 132j 

Property recommended to be sold- 132k 

Property recommended to be turned in to depot 1321 



Purchase orders signed in advance- 
Quarterly inventory 

Receipt on final return 

Receipts 

Company commanders 

Enlisted men 

Memorandum 

Returned 

(C. S. of A. 37.) 



62 

48 
69 

m 

50 
81 
41 
52 



262 

Public property Continued. 
Received — 

As loan 265a 

From Government source, inspection of 61 

From other than Government source, inspection of 62 

Recruiting service 346 

Repaired, at sea 77 

Requisition 561-566 

Responsibility — 

Can not delegate O.'S 

Defined . 41 

Discrepancies in transfer 52 

Enlisted men 45 

For 41,43 

Relief from 41 

Temporarily absent 50 

Responsible officer — 

Nominating enlisted men to assist 65 

Prepares statement of charges 79 

Temporarily in charge of 67 

Returns. (See Returns.) 

Revolvers, security for 47 

Sales, account sales SS2 

Security of 65,76 

Statement or charges, acknowledging responsibility 83 

Stolen by civilian employees 90 

Surplus 132h 

Telephone orders 62 

Transfers ..____ 52, 69-74, 132e 

Discrepancy in 52 

Inspection on taking charge 70 

Other branches of the service 265 

Receipt, refusal to sign 74 

Return 97 

Ship to shore station 98 

Surveys 71 

When no time to verify property 72,73 

Unavoidably lost - 92 

Weighed upon receipt. „'_____ 61 
Public works : 

Alterations 6-9 

Bureau of Yards and Ducks. 6, 8 

Improvements : 7,8 

Repairs 6-9 

Cost of 8 

When no civil engineer , 9 

(C. S. of A. 37.) 



26! 

Purchase <>f Bupplit 

Accounting tor i^2m 

Advertising 502 

Agreements, formi of r >">i 

Amount — 

Exceeding $501 624 

00 
Articles, domestic iind foreign 

634 68S 
Bonds. 

ntractori 862 

Contracts 
Emergency 

Definition 601, 861 (2a | 

Immediate delh • 
>n 
■ r <>f i roop 

nd method ol 
Open market, d< 

Payment, credit 701, 702 

Prop* 821 

Purchase order : 

Signed by post quart 

Signed in advance 62 

phoned 82 

Qualified receipts, i o count T'j 

a. 57.) 



ts: 

:n 

Duties ;<i. e, .;i 

Mm- ;;i 

Rep arts oo Qtness 

Quartermaster, the : 

Advised of method of accountability 

Alteration of building! 

Annual price \\<t 

Duties of 1 

Furnished copj <<i account current mi.m.~ 

Inspections 5 

Moneys — 

Limited t-> requln 

Requlsltioi] for ;:. t:.i 

Pro ' 

Public propertj , 

Credited wiih tb 

blted with that exi \:>,\ ^7 

Surplus :il posts, dlsp< 

Quarterly petuni I □ of Supplies and 



rtermaster'a Department : 

ountable officer, brl iv.\ 

Accouni 

kettng Assistant quartern 3 

ructions for, preparation 10 

Instructions for, rendition 10 

Anlmali 

Bak 481 

d Instruments 181, 182 

Barracks 5 

Blank forms printed by 11 

671-€88 

11 

89 

Contracts 4 

Contracts 

indence S91-898 

Depot of control of 12 

ring officers. Cursing officers.) 

Duties 2, 3. 11 

Expeditionary service, officers detailed for 111.112 

Expenses — 

raid by 3 

Pay all, except 3 

Procuring money to meet 3 



264 

Depots of supplies — Continued. 

Forage 351-366 

Fuel 381-389 

Grounds 5 

Heating public buildings 382 

Horseshoeing, etc 368 

Ice 491 

Illuminating supplies 301-307 

Kitchen utensils 408 

Labor 2 

Moss ware 408, 109 

Mnli. 

General account advances.. 3 

Requisition for 3 

Officers of t! 

Bonds 671-074,678-088 

Embezzlement S21, 822 

Ordered to expeditions 111,112 

shall be disinterested in p u r cha ses 695 

Posi quartermasters, (Bee Post quartermasters.) 

Price lists 10 

Printing 11 

Public works 6-9 

Supers ision of 6-9 

Quartermaster sergeants — 

Detail— : 31 

Duties 32, 61 

Reports oa fitness 33 

Quartermaster, ihe. (-Sec The Quartermaster.) 

Quarters 5 

Ration saying 431 

Recruiting 511-513 

Regimental Quartermaster, assistant to 116 

Reports. (See Reports.) 
Requisitions. (See Requisitions.) 
Returns. (See Returns.) 
Subsistence — 

Ashore 2 

Men attached to naval vessels 2 

Transportation — 

Garrison 2 

Supplies 2 

Troops 2* 

Vehicles 2 

Water meters (c)144 

Quarters : 

Alterations 154 



Al 154 

Application .__ 148 

Board of Inventor] ind lorve] it:; 

1:1 1 i i -^i t-. i men 

All.'wan 

Where quarteri aol tarnished 168,481 (I) 

Dei . 181 I ii. Mi 

KM., 

Arm] transport! 4 

Kstiln:: ■ ' 

trnitnri 171 it:. 

in 

ting apparatus l i:> 

Ileal room , LB2 

or electric _ 398 

iter 

Officer*— 
Allowance 1 1 

On l«-;i\»- - 101 

Bnapenaioii LSI 

Application for 1 18 

AssIkiiiimmiI Of 1 I 

100, i:..;.. 

: d of Inventor] ani it:; 

Choi - 14T:i 

r 

lu kind 100 

[Djpectlon — 

Allotted 100 

I 

148 

■ion 100 

Biota] allowance — 

itlf.l to 15fi. 166 

doty 

in boapltal ISO 

100 

Paid b] Paymaster's Department 186 

Temporary duty 160 

Where Quartern not available 148,168,160 

:l bo - 100 

us numbered 142 

Sick leave 158 

Water tor 144 

Private buildings occupied as 141 

Under direction of 5 

(C. S. of A. 34.) 



266 

Radio equipment 567, 941, 943 

Radiograms (see Telegrams). 
Ration :. 

Account — 

Issues recorded 440 

Received from contractor 435 

Separate messes 440b 

Allowances — 

Daily 404 

Computed Navy ration allowance 401,402 

Fixed Navy ration allowance 401, 402 

Small posts and detachments 402 

Absence — 

Liberty not exceeding 48 hours 404b 

Other reasons 404c, 404d 

Army — 

Cooperation with 412 

Detached duty with 401 

Ration table pages 189-191 

Transports, subsistence aboard 407, 408 

Bakeries 478 

Butter substitute 443 

Candles 480b 

Commutation — (see Subsistence allowance).. 

Field hospitals 409 

Furlough 492a 

Men on transports not allowed 492 

Noncommissioned officers 490 

Paid by Paymaster's Department 495 

Contractor — 

Failure of , 437 

Held to specifications __- 423 

Vouchers 475 

Daily ration statement 404 

Definition 402 

Enlisted men — 

At stations where subsisted by Navy 405b 

Discharged outside continental limits of United States 408 

Field hospitals 409 

On board Navy vessels 405b, 406 

On board Army transports 407, 408 

Other branches of service 405 

Sales to .. 450 

(C. S. of A. 34.) 



267 

Ration — Continued. 

I lit it tod to 403, 404 

i-cditionary service 405, 409 

■ furniture on 411 

Hospitals, Held 409 

See 480 

Inspection — 

Agreement as to trimmings 424 

Butter 423b 

&■ 423b 

Fish 422d 

Fowl 422b 

Importance of 424 

Meat 422, 423 

Milk 423b 

Open market purchases 433 

OyBtere and clams 423b 

Quantity, as to 424 

Responsibility for 424 

Routine, enforcement of 424 

Shrinkage of fresh and frozen meats 422a 

Specifications, must conform to 423, 424 

Standard packages from supply depots 421, 433 

Stock, by medical officer 460 

Weights of containers 422 

Inventory — 

Certificate of, on return 474 

When taken 474 

Issues, account of 440 

Credit not to be exceeded 440 

Law — 

Conditions determined by Major General Commandant 401 

Marines entitled to Navy ration 401 

Navy ration allowance 401, 402 

Monthly ration memorandum 404 

Messes, persons in charge of 414 

Procurement — 

Allowance for undrawn fowl 442 

Awards, by item 421a 

Competition 421b 

Legality of certain items 444 

Order to be signed by post quartermaster 434 

Percentage of fresh meats 447 

Percentage of fresh vegetables 447 

Proposals, monthly 420a 

Purchases, open market, authority for 420b 

(C. S. of A. 31.) 



268 

Ration — Continued. 

Procurement — Continued. 

Requisitions 420c 

Requisitions, open purchase, supervision of 420c 

Retail meats, purchase of 423b, 436 

Specifications as to quality 421c 

Table, 30-day provision supply for 1,000 men 438 

Under allowance system 402 

Vouchers in payment 475 

Return of subsistence stores — 

Blank forms required 476 

Certificate of inventory 474 

Change in accountable officers 468a 

Computation table 477 

Instructions for preparation 469-'74 

Losses and gains 474a, 4 ,b 

Period of time allowed <±68 

Prices, unit 469 

Statement of ration allowance 470 

Unused allowance 470 

Sales — 

Abstract ... 455 

Articles of better quality than issue 453a 

Authority for 450 

Cash sales 450 

Commanding officers will regulate , 454 

Containers 457 

Excess stock 446a 

Fresh meats by cut 456 

Garbage 457 

Net weight 452 

Officers and men of Army and Navy 451 

Persons entitled to privilege 450 

Prices 414, 453 

Proceeds 455 

Profits 455 

Supernumeraries 414 

Table of cuts : 456 

Specifications — 

Butter 423b 

Deliveries to conform to latest issue 423 

Deviation from 423 

Eggs 423b 

Fish, fresh 422d 

Fowl 422b, 442 

Hamburger, sausage, etc 423b 

Meats, fresh and frozen 422, 423 

Milk 423b 

(C. S. of A. 31.) 



268a 

Ration— Continued 

Specifications ( iontlnued 

Oysters and clami 423b 

Quality, as t«» 421c 

Special meat cuts 428b 

i 428b 

Weights of containers 4i!2 

Where obtainable -!-•" 

Subsistence allowance I sec < 'uiimiutat ion ) — 

Authority of Major Genera] Commandant necessary 

Computing 4s7 (1-3, 11-4) 

Furlough 482a 

Men on transports DOt allowed 

Paid by Paymaster's Department 486,495 

Bequests for 485 

Traveling 487 (II) 

Detentions :'.i days or less 487 (II) 

Detentions over .".1 days 4s7 ( II-4c) 

Definitions 487 (Il-^d) 

Where rations not furnished 4s7 (1) 

Supernumeraries 4»>5. 414 

Surveys — 

Limit of value 401 

Record of surveys 4<;i 

Spoiled stock to he removed 400 

Storerooms, condition of 400 

Surveying officer . 461 

Utensils 410 

Receipts : 

Money, signatures 726-732 

Qualified 72 

Refusal to sign 74 

Receipts and expenditures, money 841,842 

Receipts, memorandum 50 

Accountable otticer relieved from responsibility 41 

Company commanders 50 

Company commanders will give 115 

Furniture 172-173 

Property for personal use of officers 44 (b-d) 

Property outside naval service 44, 44a 

Returned 52 

(C.S.ofA.34.) 






, 268b 

Recruiting 511-513 

Board and lodging 514 

Expenses 511 

Officers 513 

Public property, unserviceable 346 

Rental allowance 511 

Subsistence allowance 511, 514 

Transportation, orders for 512 

Regimental quartermaster : 

Assistant to . 116 

Ordered to expeditions 112 

Stores invoiced to 118 

Rent, computation of 744 

Repairs — 

Computing machines and typewriters 951, 952, 954 

Executive officer 77 

Public works 6-9, 167, 168, 603 

Reports — 

Detail of post quartermaster in emergency 22 

(C. S. of A. 34.) 



269 

Reports Continued. 

Fitness quartermaster sergeants 33 

Naval ordnance 811,316,817 

Rations purchased In open market 410 

Refusal to sign receipts 74 

Subsistence other branches of the service 416,416 

Vehicles 551 

Requisitons 50 1 606 

Accouterments 291 

State number on hand 301 

Annual 564 

Approval of commanding officer 50,561 

Arms and accouterments 291 

Articles — 

Not In store 565 

Proprietary 565, 666 

Athletic supplies 571-573 

Hand Instruments 181,182 

Blanco, oil, soap „ _*.__ 294 

cSfeaifn ribbons : ______ \ _1 270 

Camphor 208 

Checks 763-768 

Clothing 191, 188-106 

Navy bands 262, 263 

Ships _«, 105 

Three months' supply 194 

Company-, commanders 50 

jffiS&^- :_ . 355,356 

Forwarding, manner of , 135, 136 

Fuel 387 

Ice 491, 564 

Letter of transmittal not required 135 

Money 3, 761-766 

Naval ordnance 314 

Newspapers 564 

Rent post-office box 564 

Services . ______ r - 563 

Stationery Jforf e A&aJb-)££^i2%J£z^£j£d.-* 584 

Subsistence stores from Army 411 

Supplies 50, 561-566 

Telephones 564 

To whpm forwaniejl--^- _ -^---^ ____. 562 

When ordeTecf llocoopeftrte wrth^ATruyf_l_5---.L 125 

Reserve force 921-928 

Reserve ration page__ 176 

Responsibility : 

Defined 41 

Pistols, loss of (a) 47 



270 

Retired officers: 

Stationery 582 

Transportation of horses (c) 369 

Returns : 

* All proporty nr^npt 181- 

Army subsistence stores 57 

Consolidated in brigade 119 

Consolidated to Bureau of Supplies and Accounts ~~437 

Crockery, allowance 334 

Examination before signing 134 

Expeditionary service — • 

Method of rendering 113, 117 

Quartermaster advised of method 114 

Failure to forward 54 

Final- 
Accountable until audited 58 

Upon relief 68, 97 

Fiscal — 

Account current 841-863 

Abstract of vouchers 841 

Audit of 843 

Forwarded 841 

Advance decisions 863 

Allotment report 845 

Appeals 858 

Appropriation, maintenance, Quartermaster's Department 847 

Certification on papers 853 

Checks, first and last drawn 848 

Copies forwarded 841, 845 

Court of Claims 859 

Disallowances 855-857 

Forwarded within 20 days 849 

Necessary to make . 850 

Receipts and expenditures 841, 842 

Reopening of accounts 862 

Revision of 858 

Statement of differences 855-857 

Suspensions 855-857 

Unremovable differences 860, 861 

Vouchers, folded 846 

Forwarded through 136 

Fleet marine officer "^136 ' 

Forwarded within 20 days J£3r /'■ 

Furniture 171 

Letter of transmittal not required ^JgS*" ' 

Officer to examine 134 

Preparation 10, jt31 ) 



L>71 

Returns— Continued. ., 

Quarterly 1M 

Ration 448,449 

Recstpl on final 69 

Regimental Quartermaster 113 / 33 a 

K.M.iitiou 10 J 

Subsistence stores, abstract <>f sales 474 

When rendered 181 / J 7 

Revision, mones accounts 858 

iRevolvers, security for 47 

Rewards: 

i lem ffleUu • 271-277 

Stragglers 271-277 

Rubber goods. othing.) 

Acob 815 

Government piu p cilj 882 

Advertisements 880 

Auctioneers .„ 879 

( 'ash 872 

Certificates of deposit 811-813 

< ivilinn 876 

Olotiiing ^-frfl^^^L-AX^ . 871,876.877 



lemned L 877 

Deserter's (b) 238 -/ S~y 



9 /O^J. 



Equipage 871-880 

Expenses 879 

Funds from 814 

Officers' 871, 872, B75\ 877, 878 

Families __ 385,471,475 

Servants 874 

Proceeds 881,882 

Deserters 238 

R emitte d 881 

Public property -_ 871-880 

Ration*?^* t'_. Z_/__/^k_ 471-176 ' jt fi 

Abstract 474 

Subsistence stores 471 <2~? 

Price lists 475 

Salt : 

Horses of mounted officers 354 

Public animals 354 

Services : 

Acceptance of voluntary, prohibited 591 

Contract for 4 



272 

Services — Continued. 
Personal — 

Bill to contain no charge for material 600 

Denned 600 

Payment, computation ^ 740-743 

Proposals for ?b^A^-S^^-fLttjLjifJ.^^. ^A^L 4 

Shoeing and material, supply and issue 368 

Soap _ (*) 491 

Specifications: 

Bidders to be furnished with 622 

Light draft horses page— 191 

Medium draft horses page 189 

Mules page__ 195 

Preparation, care in ~806"^ 

Reference in proposals 1 624 

Saddle horses page— 193 

When changes are made 642 

Staff offices: 

Clerks and messengers — 

Extra-duty pay 541 

Fuel 386 

Quarters 160 

Rations _^^__._/___yt 461, 462, 466 

Statement of charges : . „ . . ' 

Acknowledging responsibility 83 

Avoilable loss 79 

Declines to acknowledge responsibility 84 

Filed with returns 79 

Men to be transferred 87 

Prepared by 79 

Statement of differences 855 

Statements : 

" Ami u and nnfnntennon^' 301 

Bureau of Supplies and Accounts, receipts and expenditures, monthly- 841 

Stationery 585 

Stationery 581-585 

Allowances 10, 581-583 

Insufficient 584 

Courts and boards 583 

Depot of supplies, statement, monthly __^ ^ y 585 

IleqmsitioK^^±^-f-^srj^2^^- L€£:i-««L-- 584 

Retired officers 582 

Storeroom, keys 46 

Stragglers. (See Deserters.) 

Straw. (See Forage.) 



■■Jlf 



273 

\ 

Army, obtained from 5T,413 

or 

men — 

Army transport! l! v 121 

Other branches of tin- service 

Ice 40] 

Qu Department tarnishes 

Rations an element 

Sales 471 476,88] 

Abstracted, monthly 174 

Account current vv i 

lOuntabiHty 474 

Prices 

[legislation 

Stores — 

longing to Army 51 

Gains 

Inventory 451-453 

Losses 

Net 0O public proj>erty return 131 

talned from Army -\\:\ 

Price of 

Purchased from Army 57 

Sales 471 

Bupplli 

Contra* -r—*-, s—f - 4 

Proposals for - 

S apply officers, requisition clothing Navy bands 

Sureties : 

Contractors' bonds 

Corporate guarantors 686-68S 

Disbursing officers' bonds 67s 

Individual guarantors 

Nor acceptable 

Surety companies, list <>f 688 

Survey : 

Band Instruments 

Boards of — 

Affidavits m _'_ 335 

Application- «*** «*V? 

On board ship 324 

On shore 321 

Approving authority 336-338 

Can not purchase property 877 

Certificate of accountable officer 339 

oGO'-Sa— 18 18 



274 

Survey — Continued. 

Boards of — Continued. 

Clothing, issue of condemned, to prisoners 342 

Composition 323 

Convening authority 322-324, 336 

Crockery, limitations 334 

Determine responsibility, damage to property 322 

Duties 325 

Fixing responsibility 335 

Forwarded 336 

Holds, an officer responsible 340 

^Int^^^^or responsible^ersons-/. ^- 323 

Missing^arMes^^ 335 

Naval ordnance 315 

Ordered on shore 323 

Recommendations -_. * , c 328-335 

CarffmfTnto ^^ft^^..0.yj.—fJ.J.^ 339 

Reports of — 

Preparation 326, 336 

Terms and phrases 327 

Reviewing authority 336 

Clothing- 
Issue of condemned 342 

Not in good condition 60 

Slightly damaged 333 

Unfit for issue 331 

Condemned, final disposition 339 

Crockery and glassware 334 

Damaged property . ,._, ^_ 321 

In transit (a) 61 

Discrepancy on transfer 52 

Dungarees 237 

Flags 330 

Furniture ±T4 — 

Lost in transit (a)J51 

Lost property — 

Civilian employees 90 

Enlisted men decline to acknowledge responsibility 84 

Missing property . 71 

Obsolete property 321 

Previously acted on by 323 

Property unavoidably lost 92 

Public animals 374 

Request for 53 

Rubbefr goods 237 

Shortage in original packages (a, 6)61 

Stores damaged in transit (a) 61 



275 

Suspension from duty, accountable officers 75 

Suspensions : 

Defined 855-857 

Removal 857 

Tables, weights and measurements pages 205, 206 

Tableware : 

Allowance 10 

Loss 334 

Telegrams : 

Address free 908,909 

Addressing officials 913, 913a 

Brief 907 

By mail 901, 910 

Coding 908c, 913a 

Collect 904d, 905, 911 

Confidential 917 

Count of words 908, 908a, 909 

Day letters 908b 

Figures 908a 

Form (official), use of 904c-e, 911, 912 

Inquiries in re stragglers or deserters 919 

Installation of telephone service 915 

Leave of absence, requests, etc 904e, 906 

Letter, substitution of 901 

Minimum length 908a 

Night letters and messages 902,908b 

Not paid by Government 904e 

Officers, reimbursement for 904a 

Office reference number and date group 920i, 920£a-c 

Original, use of for payment 909, 911, 917 

Payment 904, 904d, 905, 906, 909, 918, 920 

Personal 904b-e, 912, 916, 920 

Preparation of 907, 914,920£a-c 

Questions as to payment 920 

Rates 908b, 916 

Referring to or acknowledging a dispatch 920Ja-c 

Reimbursement 904a 

Signature 907, 908 

Special delivery 910 

Time of origin number group 920£, 920£a-c 

Tolls 915,916 

Use of 901, 903 

Vouchers 914, 914a, 915, 917 

Wording " 907 

Telephones, requisition 564 

Telephoning. (See Telegrams.) 
(a S. of A. 37.) 



276 

Tents: 

Allowance tables 124 

Metal slips for . 100 

Weights and measurements.-- pages 205, 206 

Time: 

Computation — 

Both days inclusive should be shown : 742 

Commutation of subsistence - 741 

Compensations 740-746 

Rent 744 

Toilet kits, issue of 251 

Tractors. (See Vehicles.) 

Transfer of funds, purchase of clothing 199a 

Trailers. (See Vehicles.) 
Transfers : 

Arms 1 295 

Checks 769,770 

Detachment ashore : 98 

Moneys 751-756, 822, 823 

Other branches of the service 265 

Public animals 372 

Public property — 

Denned 55,69 

Method of making 55,69-73,265 

Refusal to receipt 74 

Survey — 

Articles damaged and missing 71 

When no time to verify property 72, 73 

Ship to shore station 98 

Small-arms ammunition 298 

Statement of charges 87 

Transportation 501 

Enlisted men's effects 281d 

Horses, mounted officers'- 369 

Recruiting, orders 512 

Supplies, Quartermaster's Department furnishes 2 

Troops, Quartermaster's Department furnishes 2 

When ordered to act with Army 125 

Traveling expenses, civilian witness 748 

Travel ration 1 page 176 

Trucks, motor. (See Vehicles.) 
Typewriters : 

Abandonment of posts ._ 99 

Detachment transferred ashore 98 

Purchase, exchange, care, etc 951-956 

Serial numbers reported-— — — ._. — - „ ,— : 99 

(O. S. of A. 37.) 



276a 

Vehicles 551,558 

Motor, reports 551 

Tainting 552 

Parts 567 

Quartermaster's Department furnishes 2 

Trailers, Troy, reversible-type pages— 232a-232d 

Trucks, White pages.. 232e-232g 

Veterinary services and supplies : 

Custody 376 

Horses of mounted officers 366,375,377 

Issue 376 

Public animals 366, 375, 377 

Requisitions 375 

Vouchers : 

Abstract of 841 

Advertising 617 

As due bills 739 

Briefed 844 

Certificate of correctness 713-715, 725-728 

(C. S. of A. 37.) 

O 



277 

Vouchers — Continued. 

Computation of time 740-74G 

Correctness of facts 712 

Dollars and cents, expressed in 735 

Enlisted men, reimbursement 721 

Evidence of authority to sign ' 731,732 

Folded 846 

Foreign money, rendition of accounts 736 

Forms 712 

Forwarding, manner of 135,897 

Fractions of a cent 735 

Freight 722 

Fuel 724 

Money, kept in safe 755 

More than one on same order 718, 733 

Numbering of 747 

Officer, reimbursement 721 

Payment — 

By check 726-728 

By currency 726-729 

Date, number, and amount 716 

Outside continental limits 737 

Preparation 712-746 

Public property, receipt admissible as 56 

Purchases — 

Emergencies 719 

Open market 719 

Show how made 719 

Ration- 
Contractors 450 

Savings 440 

Receipts — 

Admissible 56 

Not taken 713 

Rendition — 

English language 734 

To auditor 714 

Requisition filed with ■ 720 

Rewards, deserters 273-277 

SImhv true statement of facts 717, 725 

Signature 714, 715, 726-732 

Small sums for occasional services 730 

Special expenditures to be accompanied by copies of orders 95 

Supporting papers 718, 720, 733 

Unpaid accounts 739 



278 

Wagons : 

Articles carried on page 201 

Care of page__ 201 

Water : 

Barracks (a) 144 

Officers' quarters 144 

W r ater meters, installed by (c) 144 

Weights, tables pages__ 205, 206 

Witnessing officers, issue slip? 215 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes ) HEADQUARTERS U. S. MARINE CORPS, 

No. 9. ) Washington, April 23, 1918. 

1. The following changes in the System of Accountability, U. S. Marine Corps, 
1916, will be made immediately upon receipt of this order. 

GEORGE BARNETT, 
approved: Major General Commandant. 

JOSEPHUS DANIELS, 

Secretary of the Navy. 



Par. 441. Strike out entire paragraph. 
«^ Page 189 (Appendix). In the third and fourth columns, opposite the item 

"Flour," under the item "Corn meal, 20 ounces," insert the item "Hominy, fine, 1.6 
ounces." 

In the third and fourth columns, under the item "Potatoes, canned, 15 ounces," 
insert the item "Potatoes, sweet, 20 ounces.** 



The following changes are made in the accompanying pages. These pages will 
be inserted in their proper places. 

Par. 240. Modified and reprinted on page 51. 
Par. 244. New paragraph added and printed on page 52. 
Par. 292. Modified and reprinted on page 63. 
Par. 296. Modified and reprinted on page 64. 
Par. 300. Strike out. 

Pars. 303 to 310, inclusive. New paragraphs added and reprinted on pages 66 
and 66^. 



(Reprinted November 6, 1918, and adapted to arrangement of pages in th.e 1918 Edition of 
the System of Accountability, U. S. Marine Corps, 1916.) 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 

Chan HEADQUARTERS U. S. MARINE COR 

Xo. 10. Washington, August is, 1918. 

1. The following changes in the System >i Accountability, U.S. Marine < 
1916, will bo made immediately upon receipt ol this order. 



•ar. 4n2. Change the rate per day under conditions a- stated below: 

from 10.30 t<> 10.40 

from $1.00 to Si.:*:. 

from $1.50 to i2.2-> 

from $1.50 to *2."2.'> 

from $1.50 to $2.25 

from $1.50 to $2.25 

from $1.50 to $2.25 

GEORGE BARNETT, 
Major G* I vndant. 



1 Condition No. 
1 londition No. 

Condition No. 
Condition No. 
( 'ondition No. 
Condition No. 
( londition No. 


1. 

•) 

l- 
• ». 

ti. 
7. 

v. 


ppkovkd: 




JOSEPHUS DANIELS. 
Secretary <>/ the Navy. 





CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



HEADQUARTERS U 8. v.. ! 
No. M. Washi 918. 

I. Tin* following changes In the System of Accountabilil »rps, 

l), shall be made immediately upon receipt of this or. • 

M'PKOVKd: -1/ ' G I mt. 

JOSEPHUS DANIELS, 

tary of the X 

- Par. :;.;. Modified and reprinted on page 15. 

L^Par. 4.;. Strik 'is ••and no issue of the - i ithout 

his approval" at the end of th«' paragraph. 

I 'at-. 55. St rike out the word a vy" 

in last sentence. 

Par. 61. Sub-paragraph (a), twelfth line: After the • 
adding to the certificat pt tip' words "subject to findings of survey re- 

i quested") .' 

Par. L2G. Modified and reprinted on p - Ided 

Modified and reprinted on page 31. 
Modified and reprinted on page 31. 
Modified and reprinted on page 31. 
Change reference "(6 Corap., 585) !1 to read 
New paragraph added to | 
Modified and reprinted on pag< 
Modified and reprinted on page 
Modified and reprinted on page 67. 
Modified and reprinted on page 67. 
Modified and reprinted on page 67. 
Modified and reprinted on page ,; ~. 
Modified and reprinted on 

Fifth line: Strike out the words "and ordnance stores belonging I i 
the United States Navy." 
Moditied and reprinted on page 71. 
New paragraph added on page 74. 
Modified and reprinted on 
Modified and reprinted on page 80. 
Modified and reprinted on pagi 
Modified and reprinted on page 
Modi lied and reprinted on page 89. 
Moditied and reprinted on page 90. 
Moditied and reprinted on page 90. 
Modified and reprinted on page 90. 
Modified and reprinted on page 90. 
Modified and reprinted on page 95. 

(Changes continued on page 2.) 



Par. 


L26. 


Par. 


! 3 1 . 


Par. 


i ;l\ 


Par. 


133. 


Par. 


144. 


Par. 


166. 


Par. 


302. 


Par. 


303. 


Par. 


311. 


Par. 


312. 


Par. 


314. 


Par. 


315. 


Par. 


316. 


Par. 


321, 


Par. 


336. 


Tar. 


347. 


Par. 


409. 


Par. 


431. 


Par. 


432. 


Par. 


4:);;. 


Par. 


434. 


1 *a r 


435. 


Par 


437. 


Par. 


438. 


Par. 


440. 


Par. 


462. 



Changes No. 11. Continued: 

Modified and replanted on page 96. 
, New paragraph added on page 97. 
Modified and reprinted on page 97. 
Modified and reprinted on page 97. 
New paragraph added on page 98. 
New paragraph added on page 98. 
New paragraph added on page 98. 
New paragraph added on page 109. 
Modified and reprinted on page 117. 
Modified and reprinted on page 129. 
New paragraph added on page 151. 
New paragraph added on page 106. 
New paragraph added on page 185. 
New paragraph added on page 185. 
, Added. 
Page 91. Strike out the first four lines at the top of the page. 

APPENDIX. 

Eliminate the tables of sizes of clothing shown on pages 199, 200 and 201, these 
babies to be published hereafter in the annual Marine Corps price list of clothing, 
etc. 



Par. 


464. 


Par. 


471^ 


Par. 


472. 


Par. 


474. 


Par. 


477. 


Par. 


478. 


Par. 


479. 


Par. 


536. 


Par. 


565. 


Par. 


622. 


Par. 


748. 


Par. 


824. 


Par. 


914. 


Par. 


915. 


Page 61 Vi 



ERRATA. 

Page 32. Void. 

Page 73. as reprinted. Strike out the first two lines at the top of the page, 

(2) 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes HEADQUARTERS U. S. MARINE CORPS, 

No. 12. Washington, April 16, 1919. 

I. The following changes in the System of Accountability, U. S. Marine 
Corps. 1916. shall be made immediately upon receipt of this order: 

Table of Contents, page 9. Change wording of Section 30 from "Ice" to lk Ice, 

soap and candles. " 

Par. 30S. Modified and reprinted on page 66. 
Modified and reprinted on page 85. 
Subparagraphs (c) to (i), inclusive, added on page 89, and new 

page (90%) added. 
Heading modified and reprinted on page 101. 
Subparagraph (a) modified and reprinted, and subparagraph (b) 

I added, on page 101. 

Par. 533 Modified and reprinted an page 109. 
Par. 534. Modified and reprinted on page 109. 
Par. 562. Subparagraph (a) modified and reprinted on page 117. 
GEORGE BARNETT, 
Major General Commandant. 
Approved: 

F. D. ROOSEVELT. 

•■feting Secretary of the Jfavy. 



Par. 


401. 


Par. 


431. 


Sec. 


30. 


Par. 


491. 


Par. 


533 


Par. 


534. 


Par. 


562. 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes') 
No. 13. J 



HEADQUARTERS U. S. MARINE CORPS, 

Washington, April 15, 1919. 

1. The following changes in the System of Accountability, TJ. S. Marine Corps 
1916, will be made immediately upon receipt of this order. 
Par. 646. Modified and reprinted on page 133. 

GEORGE BARNETT, 
Approved: Major General Commandant. 

F. D. ROOSEVELT, 

Acting Secretary of the Navy. 
126290-19 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes^ HEADQUARTERS U. S. MARINE CORPS, 

No. 14. J Washington, June 4, 1919. 

1. The following changes in the System of Accountability, U. S. Marine Corps, 
1916, will be made immediately upon receipt of this order. 
Table of Contents, page 9. Add "Section 60, Boats, paragraph 931." 
Par. 126. Modified and reprinted on page 29. 

Par. 551. Paragraphs (&) to (g), inclusive, added on pages 113 and 114. 
Par. 552. Modified and reprinted on page 114. 
Par. 599. Modified and reprinted on page 124. 
Par. 6(HH. New paragraph added on page 124. 
Par. 931. New section (60) added, page 188$. 

GEORGE BARNETT, 

Major General Commandant. 
Approved: 

JOSEPHUS DANIELS, 

Secretary of the Navy. 

125290-19 






CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



ChanoesI HEADQUARTERS U. S. MARINE CORPS, 

No. 15. | Washington, July 2, 1910. 

1. The following changes In the System of Accountability. United States 
Marine Corps, 1916, will be made immediately upon receipt of this order. 

Par. 159. In the first sentence after the words " leave on full pay " strike 
out "but not" and Insert the word "and," making the paragraph read, "An 
officer on duty at a station where he is properly in receipt of commutation of 
quarters is entitled to the allowance during ordinary leave on full pay and 
during sick leave. If he is relieved from duty at the station and then avails 
himself of the leave, his commutation ceases. (C. S. of A. 15.)" 

Far. 209. Modified and reprinted on page 04, and page 64$ withdrawn. 

Par. 442. Subparagraphs (d) and (e) added on page 91. 

GEORGE BARNETT. 
Major General Commandant, 
Appboved : 

JOSEPHUS DANIELS, 

Secretary of the Navy. 
129112—19 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 






Changes 1 Headquarters U. S. Marine Corps, 

No. 16. J Washington, July 11, 1919. 

1. The following changes in the System ot Accountability, U. S. Marine 
Corps, 1916, will be made immediately upon receipt of this order. 
Par. 667. Modified and reprinted on page 138. 

George Barnett, 
Major General Commandant, 
Approved : 

Josephus Daniels, 

Secretary of the Navy. 

127904*— 10 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS. 



Changes) HEADQUARTERS U. S. MARINE COUPS, 

No. 17. J Washington, September 25, 1010. 

1. The following changes in the System of Accountability, United States 
Marine Corps, 191G, reprinted 1918, will be made immediately upon receipt of 
this order. 

Page Inserts, Etc. 

Par. 142. Modified and reprinted on page 35. 

Par. 167. New paragraph with subparagraphs (a) and (b) added, pages 38 
and 38a. 

Par. 168. New paragraph added, page 38a. 

Par. 567. Modified and reprinted on page 118. 

Pars. 603, 604, 605, 606, and 607. New paragraph 603 inserted and num- 
bers of former paragraphs 603, 604, 005, and 606 changed to 604, 605, 606, and 
607, respectively, page 125. 

Appendix. 

Article entitled " Making replacements and overhauling the Troy reversible- 
type trailers " added on new pages 232a, 232b, 232c, and 232d. 

Drawings " A," part longitudinal view of drawbar assembly, showing how 
the drawbar spring is retained by pads, and " B," showing method of aligning 
Troy trailer wheels, added on new page 232d. 

Pen Changes. 

Par. 7. On page 12, after the word " Department " in the last line, add the 
following : 

(See paragraphs 167, 168, and 603.) (C. S. of A 17.) 

Par. 8. In page 12, after the word " charged " in the last line, add the 
following : 

(See paragraphs 167, 168, and 603.) (C. S. of A. 17.) 

Par. 931. On page 188$, after the word " viz," in the third line, add the 
following : 

(See paragraph 567.) (C. S. of A. 17.) 

INDEX. 

Insert the following changes, printed in italics, in proper alphabetical order : 
Page 234. Ambulances, motor. (See Vehicles.) 
Page 236. Automobiles. (See Vehicles.) 

Under " Barracks : Alterations, 154," add 167. 

Under " Barracks : Estimates for repairs, 143," add 167. 

Under "Barracks," add Repairs, minor emergency, 168, 603. 

Bicycles. (See Vehicles.) 
Page 237. Under " Bids," add Post exchange or laundry cannot bid, 600$. 

Boats, 567, 931. 
Page 238. Under "Candles, (a) 491," change (a) to (&). 

Cars, motor, armored. (See Vehicles.) 

144782° — 20 



Page 246. Under " Deceased persons," add Minister, 5-56*. 

Page 248. Under " Disbursing officer," after " Ceasing to act," add 824. 

Page 249. Under " Emergencies : Continuance, 604," change 604 to 605. 

Under " Emergencies : Purchases, 601, 606," change 606 to 607. 

Under " Emergencies," add Repairs to public works, 168, 603. 

Under " Emergencies : Vouchers, certificates, 601, 605," change 605 
to 606. 

Under " Enlisted men," insert Equipment, 303-310. 

Equipment issued enlisted men, 303-310. 
Page 250. Fees, civilian witness, 748. 
Page 253. Under " Hospital Corpsmen, Navy, equipment for, 128-130," add 

m. 

Page 254. Lye, 166. 

Page 255. Minister for funerals, 536. 

Page 256. Motor cycles. (See Vehicles.) 

Motor vehicles. {See Vehicles.) 
Page 257. PGst exchange, furnishing supplies or services, 600%. 

Post laundry, furnishing supplies or services, 600$. 
Page 259. Under " Public buildings," add Alterations, additions, or improve- 
ments, 167, 168. 
Under " Public buildings : Plans, 6," add 167. 
Under " Public buildings : Repairs, 7-9," add 167, 168, 60S. 
Page 262. Under " Purchase of supplies : Emergency, 592, 601-606," change 

606 to 607. 
Page 272. Under " Services — Continued," add Post exchange or laundry, 600%. 
Change " Soap, (a) 491," to Soap 166, (b) 491. 
Under "Specifications: Preparation, care in, 606," change 606 
to 607. 
Page 273. Under " Supplies," add Post exchange or laundry, 600%. 

Under " Survey : Boards of," add Alterations, 347. 
Page 274. Under " Survey : Boards of — Continued," add Improvements, 347, 

and Repairs and replacements, 347. 
Page 275. Under "Telegrams," add Bills from local offices, 014; Originals to 
be sent to Vfashingion office, 914, and Telephones, private resi- 
dences, 915. 
Tractors. (See Vehicles.) 
Trailers. (See Vehicles.) 
Page 276. Traveling expenses, civilian witness, 748. 
Trucks, motor. (See Vehicles.) 

Under " Vehicles," add Parts, 567, and Trailers, Troy, reversible- 
type, pages 232a, 232b, 232c, and 232d. 
Page 278. Witness, civilian, fees and traveling expenses, 748. 
Woodwork, using lye upon, 166. 

Geosgs Baenett, 
Major General Commandant. 
Approved : 

Josephtjs Daniels, 

Secretary of the Navy. 






CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS. 



Changes I Headquarters U. S. Marine Corps, 

No. 18. f Washington, October 21, 1919. 

1. The following changes in the System of Accountability, United States 

Marine Corps, 1916, reprinted 1918, will be made immediately upon receipt of 

this order: 

PAGE INSERT. 

Par. 173. Modified and reprinted, with subparagraphs (6) to (e) added, 
pages 39 and 40. 

PEN CHANGES. 

Index. Insert the following changes, printed in italics, in proper alpha- 
betical order: 

Page 252. Under " Furniture," add Board of inventory and survey, 173, 
and Inventory, 173. 
Under " Inspection," add 173, and under " Survey, 174," change 
174 to 173. 
Page 253. Under " Inventory : Board of," add Inventory and survey of 

furniture and quarters, 173. 
Page 264. Under " Quarters," add Board of inventory and survey, 173. 
Page 274. Under " Survey : Boards of" add Inventory and survey of furni- 
ture and quarters, 173. 
Under " Furniture, 174," change 174 to 173. 
Add Quarters, 173. 

George Barnett, 

Major General Commandant, 
Approved : 

Josephus Daniels, 

Secretary of the Navy. 

149645°— 19 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 

Changes) HEADQUARTERS U. S. MARINE CORPS, 

No. 19. / Washington, November 5, 1919, 

1. The following changes in the System of Accountability, U. S. Marine Corps, 
1916, will be made effective January 1, 1920. 

Sections 23, 24, 25, 26, 27, 28, and 29 revised and reprinted on the following pages, 
with new section No. 29 \ added. 

Pages 265, 266, 267, 268, 268a, and 2686 are printed and will be substituted for 
pages 265 to 268, inclusive. 

GEORGE BARNETT, 
Major General Commandant. 
Approved: 

JOSEPHUS DANIELS, 

Secretary of the Navy. 
151920-20 1 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes 1 Headquarters U. S. Marine Coups, 

No. 20. | Washington, December 9, 1019. 

1. The following changes in the System of Accountability, U. S. Marine Corps, 
1916, reprinted 1918, will be made immediately upon receipt of this order : 

Par. 102. New paragraph added, subparagraphs (a) to (d) inclusive, pages 25 
and 26. 

Par. 334. Modified and reprinted, page 71. 

Page 72a. New pnge added. 

Par. 871. Modified and reprinted, page 177. 

See. 61. New section comprising paragraphs 941, 942 and 943 added, pago 188c. 

PEN CHANGES. 

Page 188£. Change to page 18Sa. 

INDEX. 

Insert the following changes printed in italics in proper alphabetical order: 
Page 239. Under " Civilian employees :" add Sales to, 871. 
Page 259. Under " Public buildings :" add Survey and sale, 102. 
Page 271. Under " Sales : civilian, 876," add 871. 

Under " Sales: public property, 871-880," add 102. 
Page 274. Under " Survey :" add Public property, 102. 

Geoege Baenett, 
Major General Commandant. 
Approved : 

Josephtjs Daniels, 

Secretary of the Navy. 
156443°— 20 






CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes) Headquabtebs U. S. Marine Cobps, 

No. 21. j Washington, January 19, 1920. 

1. The following changes in the System of Accountability, U. S. Marine 
Corps, 1916, reprinted 1918, will be made immediately upon receipt of this 
order : 

Par. 306. Modified and reprinted on page 66. 

Geobge Babnett, 
Major General Commandant. 

Approved : 

Josephus Daniels, 

Secretary of the Navy. A 






CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes) Headquarters U. S. Marine Corps, 

No. 22. J Washington, February 20, 1920. 

1. The following changes in the System of Accountability, U. S. Marine Corps, 
1916, reprinted 1918, will be made immediately upon receipt of this order: 
Par. 316. Modified and reprinted on page 68. 
Par. 317. Modified and reprinted on page 68. 
Par. 453. Subparagraph (a) modified and reprinted on page 99. 
Par. 455. Modified and reprinted on pages 99 and 100. 
Par. 871. Modified and reprinted on page 177. 
Par. 931. Modified and reprinted on page 188a. 

pen changes, 
index. 

Page 267 (as reprinted by C. S. of A. 19). Under "Inspection: Routine, indorse- 
ment of, 429," change "indorsement" to enforcement. 
Page 271. Under "Sales: Civilian, 871, 876 (C. S. of A. 20)," strike out 871. 

George Barnett, 
Major General Commandant. 
Approved : 

Josephus Daniels, 

Secretary of the Navy. 

169936—20 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 

Changes "1 Headquaetees U. S. Mabine Corps, 

No. 23. J Washington, April 8, 1920. 

1. The following changes in the System of Accountability, U. S. Marine 
Corps, 1916, reprinted 1918, will be made immediately upon receipt of this 
order : 

PAGE INSERTS. 

Par. 55. Modified and reprinted on page 18. 
Par. 61. Subparagraph (a) modified and reprinted on page 19. 
Par. 172. Modified and reprinted on page 39. 
Par. 173. Subparagraph (c) modified and reprinted on page 40. 
Par. 336. Modified and reprinted on pages 71 and 72. 
Par. 428. Subparagraph added, page 91. 
Page 92a added. 

Par. 451. Modified and reprinted on page 99. 
Par. 455. Modified and reprinted on pages 99 and 100. 
Par. 456. Modified and reprinted on page 100. 
Par. 472. Modified and reprinted on page lOOg. 
Par. 718. Modified and reprinted on page 147. 
Par. 841. Modified and reprinted on page 169. 

Par. 871. Subparagraph (a) changed to (b) and new subparagraph (a) 
added, page 177. 

PEN CHANGES. 

Par. 441. Under " Meat : Salt," strike out Salt pork, do. 
Under " Butter, pound," change " | " to " £." 

INDEX. 

Insert the following changes printed in italics in proper alphabetical order: 
Page 243. Coast Guard, officers and enlisted men — sales to, ^51, (a) 871. 
Page 259. Public Health Service, officers — sales to, Jfil, (a) 871. 
Page 268. Under " Sales — " change " Officers and men of Army and Navy, 
451," to Officers and men of Army, Navy, and Coast Guard, tfl, and add 
Officers of Public Health Service, Jfil. 

Under "Sales—" strike out "Profits, 455." 
Under " Sales—" strike out " Profits, 455." 

Page 271. Under " Sales — " add Coast Guard, officers and enlisted men, 451, 
(a) 871 and Public Health Service, officers, 451, (a) 871. 

George Barnett, 
Major General Commandant. 
Approved : 

Josephus Daniels, 

Secretary of the Navy. 
178582—20 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes 1 Headqtjaetees U. S. Maeine Cobps, 

No. 24. j Washington. June 25, 1920. 

1. The following changes in the System of Accountability, U. S. Marine Corps. 
1916, reprinted 1918. will he made immediately upon receipt of this order: 

page inserts. 

Par. 402. Modified and reprinted on page 85. 
Par. 405. Modified and reprinted on pages S6 and 86a. 
Page S6a. New page added. 

Sec. 62. Xew section comprising paragraphs 951. 952. 953. 954. 955. and 95>j 
added, page ISSe. 

PEN CHANGES. 

Table of contents, page 9. Add Section 62, Typewriters and computing ma- 
chines {G. S. of A. 84), 051-956. 

Par. 9S. page 24. Add Sec section 62 ( C. S. of A. 24 | . 
Par. 99. page 25. Add .Sec Section 62 iC. S. of A. 24). 
Par. S44. page 170. In second line change "officers" to offi 
Index. — Insert the following changes printed in italics in proper alphabetical 
order : 

Page 244. Computing machines. 951-956. 

Page 268b. Under "Repairs" add Computing machines and typewriters, 
951, 952. 95'/. 

Page 269. Under "Requisitions" add Computing machines. 952-95-'/. and Type- 
writers, 952-954. 
Page 276. Under "Typewriters" add Purchase, exchange, care. etc.. 951-956. 

Geoege Baenett. 
Major General Commandant. 
Approved : 

R. E. Coontz, 

Acting Secretary of the Navy. 
1681—20 



WASHINGTON : GOVERNMENT PRINTING OFFICE ', 1920 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 

Changes 1 Headquarters U. S. Marine Corps, 

No. 25. J Washington, September 22, 1920. 

1. The following changes iu the System of Accountability, U. S. Marine 
Corps, 1916, reprinted 1918, will be made immediately upon receipt of this order : 

page inserts. 

Par. 240. Modified and reprinted on page 51. 
Par. 244. Modified and reprinted on page 52. 

Par. 316. Modified and reprinted, with subparagraphs (k) and (1) added, 
page 68. 
Par. 317. Modified and reprinted on page 68. 
Pars. 417 to 424a. New paragraphs added, pages 88a and 88b. 
Par. 479. New paragraph added, page 100k. 
Par. 492. New paragraph added, page 101. 

pen changes. 

Par. 11, page 12. Strike out and substitute the following : The Quartermaster's 
Department shall provide for the printing and issue of all blank forms. (C. 8. 
of A. 25.) 

Par. 292, page 63. Strike out first three lines and substitute the following: 
Accouterments will be marked in black with the name of the man to whom 
issued, using marking machine, stencil, or stamp, the letters to be either three- 
sixteenths inch or one-quarter inch high and similar in style to the following 
sample: (C. S. of A. 25.) 

Par. 294 (b), page 63, third line, second sentence, change "quality" to 
quantity. 

Par. 427, page 90. In second paragraph, strike out second, third and fourth 
sentences beginning "The Marine Corps specifications for beef" and ending 
" for each hind quarter." 

Page 118. Add paragraph 568 as follows : Whenever a request for articles of 
any description is made, by letter, dispatch, requisition, or otherwise, direct 
to a bureau of the Navy Department, a copy of same should be forwarded to 
the Quartermaster. (C. 8. of A. 25.) 

Par. 751, page 153. In last line, strike out " Colonel " and insert Brigadier 
General, The. 

index. 

Insert the following changes printed in italics in proper alphabetical order: 
Page 236. Under " Bakeries, 481," change 481 to 478 and insert Issues, J f 79, 
and Lard, Jft9. 

Page 253. Under " Ice " add Accountability, 492. 

18579—20 



2 



Under " Inspection, public property upon receipt," add Inspection, meat and 
meat food products, lill-lft^a. 

Page 267. Under " Inspection " change " Meat, 427, 428," to Meat and meat 
■food products, 417-W«. 427, 428. 

Page 269. Under " Requisitions " add Bureaus of Navy Department, 568. 

John A. Lejeune, 
Major General Commandant. 
Approved : 

Gordon Woodbury, 

Acting Secretary of the Navy. 



CHANGES IN SYSTEM OF ACCOUNTABILITY, U. S. MARINE 

CORPS, 1916. 



Changes 1 Headquarters U. S. Mabine Coeps, 

No. 26. j Washington, September 23, 1920. 

1. The following changes in the System of Accountability, U. S. Marine 

Corps, 1916, reprinted 1918, will be made immediately upon receipt of this order : 

Section 29*. Revised and reprinted on the accompanying pages 100m and lOOn. 

John A. Lejeune, 
Major General Commandant. 
Approved : 

GOBDON WOODBTJBY, 

Acting Secretary of the Navy. 
16578—20 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes) Headqtjabters U. S. Maeine Corps, 

No. 27. J Washington, February 23, 1921. 

1. The following changes in the System of Accountability, U. S. Marine Corps, 
1916, reprinted 1918, will be made immediately upon receipt of this order : 

Section 29$ (effective from and including February 1, 1921). Modified and 
reprinted on pages 100m, 100n, and lOOo. 

PEN CHANGE. 

Table of Contents, page 9. After " Section 29$ " change " Commutation of 
rations (C. S. of A. 19), 480-488" to Subsistence, 480-490. 

John A. Lejeune, 
Major General Commandant. 
Approved : 

Josephus Daniels, 

Secretary of the Navy. 
35918— 21 



WASHINGTON : GOVERNMENT PRINTING OFFICE : 192} 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 

Changes 1 Headquarters U. S. Maeine Coeps, 

No. 28. J Washington, March 11, 1921. 

1. The following changes in the System of Accountability, U. S. Marine 
Corps, 1916, reprinted 1918, will be made immediately upon receipt of this 
order : 

PAGE INSERTS. 

Sec. 13. Modified and reprinted, page 57. 
Par. 410. Modified and reprinted on page 88. 
Par. 434. Modified and reprinted on page 92a. 
Par. 451. Modified and reprinted on page 99. 
Par. 818. Modified and reprinted on page 164. 
Index. Pages 268a and 268b modified and reprinted. 

PEN CHANGES. 

Table of Contents, page 9. Under section 13, change " Campaign Ribbons " 
to Ribbons of Decorations, Medals, etc. 

Par. 251, page 53. In the first line, after the word " except," insert ribbons 
of decorations, medals, etc. (with stars, crosses, and numerals, when required), 
fourrageres, making the first sentence read in part as follows: "No article of 
clothing will be issued gratuitously, except ribbons of decollations, medals, etc. 
{with stars, crosses, and- numerals, when required), fourrageres, bachelor 
buttons," etc. 

INDEX. 

Page 266. Under " Commutation "— 
Insert (See Subsistence alloioance). 
Strike out " Clerks and messengers, 487." 
In " Furlough, 483," change 483 to 487a. 
Strike out " Guards with officers, 485." 
In " In travel status, 486," change 486 to 484b, 484c 
In " Men on transports not allowed, 482," change 482 to 487. 
Insert Noncommissioned officers, 485-6. 

In " Paid by Paymaster's Department, 488," change 488 to 490. 
Strike out H Prohibited, 484." 

In " Rates, 481," change 481 to 484, 485, 486, 488, 488a, 489. 
In " Recruiting, 485," change 485 to 484a, 484*, 488, 488a. 
Insert Subsistence alloioance in lieu of, 481, and Target Practice, 488a, 

489. 
Strike out " To be as authorized for Army, 480." 
Page 267. Insert Messes, percentage of fresh meats and vegetables issued 
to, 484> 

Page 268. Under " Sales " insert Honorably discharged officers and men re- 
ceiving medical treatment, 451. 

John A. Lejetjne, 
Major General Commandant. 
APPROVED : 

Edwin Denby, 

Secretary of the Navy. 
38775—21 

WASHINGTON : GOVERNMENT PRINTING OFFICE : 1921 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 

ChangesI Headquarters U. S. Marine Corps, 

No. 29. j Washington, April 16, 1921. 

1. The following changes in the System of Accountability, U. S. Marine Corps, 1916, 
reprinted 1918, will be made immediately upon receipt of this order: 

PAGE INSERTS. 

Par. 436. Modified and reprinted on pages 93 and 94. 
Par. 446. New paragraph added, page 98. 

PEN CHANGES. 

Par. 201, page 44. Strike out entire paragraph and substitute Rescinded. (C.S.ofA. 
29.) 

Par. 301, page 65. Strike out first two sentences, making revised paragraph read as 
follows: "In making requisitions for articles additional to those on hand, officers 
will state in the column provided for the purpose the number of such articles actually 
on hand and serviceable." 

Par. 323, page 69. Change first sentence to the following: "Boards of survey on 
shore are ordered by the Major General Commandant, brigade commanders, regimental 
commanders, separate battalion commanders, commanding officers of Marine Corps posts, 
and commanding officers of expeditionary forces." 

Par. 415, page 88. Strike out entire paragraph and substitute Transferred to Par. 446. 
(C.S. of A. 29.) 

Par. 425, page 89. In the second and third lines, strike out " Requisitions in quintu- 
plicate," and substitute Requisition Form N. M. C. 9-QM, making revised sentence 
read in part as follows: "Requisition Form N. M. C. 9-QM for subsistence stores 
carried in stock by depots, duly approved by the commanding officers, will be sub- 
mitted to the nearest depot of supplies." 

INDEX* 

Page 235. In "Arms and accouterments, 291-301," change 301 to 299. Strike out 
"Report on, 301." 

Page 243. Strike out " Statements," and the five lines indented thereunder. 

Page 247. Strike out "Arms and accouterments," and the three lines indented 
thereunder. 

Page 267. Insert Issue stores longest on hand, 446. 

Page 268. Under "Sales," in "Excess stock, 415," change 415 to 446a. 

Page 268a. Insert Subsistence stores, 446, 446a. 

Page 272. Under "Statements" strike out "Arms and accouterments, 301." 

John A. Lejeune, 
Major General Commandant. 

APPROVED: 

Edwin Denby, 

Secretary of the Navy. 

48836—21 

WASHINGTON : GOVERNMENT PRINTING OFFICII : 192* 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 

Changes 1 Headqtjaetees U. S. Maeine Coeps, 

No. 30. J Washington, May 16, 1921. 

1. The following changes in the System of Accountability, U. S. Marine Corps, 
1916, reprinted 1918, will be made immediately upon receipt of this order : 

PAGE INSEET. 

Par. 801. New paragraph added, page 162. 

PEN CHANGES. 

Table of Contents, page 9. Under " Section 51. Cash account, 791-800," change 
" 800 " to 801. 

Par. 160, page 38. In the second line, change " officers " to offices. 

Par. 931 (c), page 188a. After subparagraph 3, insert J t . The quantities on 
hand of articles or parts for which request is made; and change the numbers 
of subparagraphs 4 and 5 to 5 and 6, respectively. 

INDEX. 

Page 255. Under " Moneys," in " Cash account, 791-800," change " 800 " to 
801, and under the latter subheading insert in alphabetical order Not to exceed 
two months' disbursements unless authorized, 801. 

John A. Lejeune, 
Major General Commandant. 
APPROVED : 

It. E. Coontz, 

Acting Secretary of the Navy. 
54149°— 21 



WASHINGTON : GOVERNMENT PRINTING OFFICE : 1921 



CHANGES IN SYSTEM OK ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 

Changes! HEADQUARTERS IT. S. MARINE CORPS, 

No. 31. J Washington, June 27, 1921. 

1. The following changes in the System of Accountability, U. S. Marine Corps, 
1916, will be made effective October 1, 1921. 

page inserts. 

Sections 23, 24, 25, 26, 27, 28, 29, 29|, and 30 revised and reprinted on pages 85 
to 102o, inclusive. 

Pages 265, 266, 267, 268, 268a, and 268b are revised and reprinted and will be 
substituted for corresponding pages. 

JOHN A. LEJEUNE, 
Major General Commandant. 
Approved : 

THEODORE ROOSEVELT, 

Acting Secretary of the Navy. 

55595—21 



WASHINGTON : GOVERNMENT PRINTING OFFICE : 1921 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes Headquarters U. S. Marine Corps, 

No. 32. Washington, October 22, 1921. 

1. The following changes in the System of Accountability, U. S. Marine Corps, 
1916, reprinted 191S, will be made immediately upon receipt of this order : 

PAGE INSERTS. 

Table of Contents. Modified and reprinted on page 9. 
Par. 24. Modified and reprinted on page 13. 
Par. 26. Modified and reprinted on page 13. 
Par. 173. Subparagraph (a) modified and reprinted on page 39. 
Par. 337. Modified and reprinted on page 72. 

Par. 404. Subparagraph (c) modified and reprinted on page 85 and page 87 
reprinted. 
Par. 871. Subparagraph (a) modified and reprinted on page 177. 

PEN CHANGES. 

Par. 219, page 48. Add the following sentence to subparagraph (d) : In all 
cases involving preparation of Form N. M. C. 1^6, a copy will invariably be 
furnished the office of the Quartermaster. 

Par. 265, page 55. In the second line change " sextuplicate " to septuplicate. 
Change fourth sentence to read He loill forward the septuplicate copy in the 
same manner as prescribed in paragraph 55 for the quintuplicate copy. 

Par. 299, page 64. In the third line of subparagraph (a) change " Charleston, 
S. C," to Hampton Roads, Va. 

Page 102k. Change heading from " Section 29£ " to Section 30. 

Page 102m. Change heading from " Section 30" to Section 31. 

Par. 489, page 102n. In subparagraph (a) change rate per day from "$2.25" 
to $2, effective September 1 to October 31, 1921 (inclusive) ; $1.15, effective No- 
vember 1, 1921. 

Page 103. Change heading from " Section 31 " to Section 32. 

Page 105. Change heading from " Section 32 " to Section 33. 

Page 107. Change heading from " Section 33 " to Section 34. 

Page 111. Strike out heading " Section 34 — Working Parties — Extra and 
Special Duty Men." 

Par. 541, page 111. Strike out entire paragraph and insert Rescinded. ( C. S. 
of A. 32.) 

Par. 542, page 111. Strike out entire paragraph and insert Rescinded. (C. S. 
of A. 32.) 

Par. 543, page 111. Strike out entire paragraph and insert Modified and re- 
printed as part of Par. 2k. (C S. of A. 32.) 

Par. 544, page 111. Strike out entire paragraph and insert Rescinded. (C. S. 
of A. 32.) 

78014—21 



Par. 891, page 181. In second and third lines strike out the words "including 
requests for the detail of all enlisted men for extra-duty pay, for duty under 
the Quartermaster's Department or elsewhere." 

INDEX. 

Page 245. Under " Correspondence," strike out " Extra-duty men, 891." 

Page 248. Under " Details," strike out " Extra duty, 541-543." 

Page 249. Under " Enlisted men," strike out " Extra duty, 541-544." 

Page 250. Strike out "Extra duty, 541-544," and the six lines indented there- 
under. 

Page 253. Change " Hours of labor, extra-duty men, 543," to Hours of labor, 
specialists, 24. 

Page 254. Under " Labor," change " Extra duty, 541-543," to Specialists, 2J t . 

Page 256. Strike out " Overseer," and the two lines indented thereunder. 

Page 257. Under " Pay : enlisted men," strike out "Extra duty, 541." Under 
" Post quartermaster," strike out " Extra duty, supervision of, 24," and insert 
Specialists, supervision of, 2^. 

Page 272. Insert Specialists, 2k. Under " Staff offices," strike out " Extra- 
duty pay, 541," and insert Specialists, 2J/. 

Page 275. Strike out " Teamsters, extra-duty pay, 541." 

John A. Lejeune, 
Major General Commandant. 

Approved : 

Edwin Denby, 

Secretary of the Navy. 



WASHINGTON : GOVERNMENT PRINTING OFFICE : 1922 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes! Headqtjaetebs U. S. Marine Corps, 

No. 33. J Washington, 11 February, 1922. 

1. The following changes in the System of Accountability, U. S. Marine Corps, 

1916, reprinted 1918, will be made immediately upon receipt of this order. 

PAGE INSERTS. 

Par. 209. Modified and reprinted on page 45. 

Par. 469. Modified and reprinted on pages 102e, 102f, and 102g. 

Par. 472. Subject matter embodied in subparagraphs 469 (b) and (d), page 
102f. 

Par. 477. Reprinted as subparagraph 469 (a) and revised pages 102g and 
102h substituted. 

Pars. 568 and 569. New paragraph 568 inserted and number of former para- 
graph 568 changed to 569, page 118. 

PEN CHANGES. 

Par. 529, page 108. In fourth line change word * show " in second sentence 
to shows. 

INDEX. 

Page 240. Under "Allowance," insert Nonpay status, 209. 

Page 268. Under "Return of subsistence stores: Computation table, 477," 
change " 477 " to 469a. 

Page 269. Under " Requisitions : Bureaus of Navy Department, 568 " (added 
by C. S. of A. 25), change "568" to 569. Under "Requisitions," insert Spare 
parts, 567-569. 

John A. Lejeune, 

Major General Commandant. 
Approved : 

Theodore Roosevelt, 

Acting Secretary of the Navy. 
92112—22 



WASHINGTON : GOVERNMENT PRINTING OFFJC1 I 192J 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes] . Headquarters U. S. Marine Corps, 

No. 34. J Washington, 5 August, 1922. 

1. The following changes in the System, of Accountability, U. S. Marine 
Corps, 1916, reprinted 1918, will be made immediately upon receipt of this 
order. 

PAGE INSERTS. 

Par. 44. Subparagraphs (a) to (d) added, pages 17 and 18. 

Page 18a. New page added. 

Par. 103. New paragraph added, page 26. 

Par. 156. Modified and reprinted on page 37.. 

Par. 159. Modified and reprinted on pages 37 and 38. 

Par. 160. Rescinded. 

Par. 161. Rescinded. 

Par. 162. Rescinded. 

Par. 163. Modified and reprinted on page 38. 

Par. 164. Rescinded. 

Par. 165. Modified and reprinted on page 38. 

Par. 167. Subparagraphs (a) and (&) reprinted on page 38. 

Par. 168. Reprinted on page 38. 

Page 38a. Withdraw from book. 

Par. 405. Subparagraph (&) added, page 86. 

Page 87. Reprinted. 

Par. 480. Subparagraph (&) modified and reprinted on page 102k. 

Sec. 31. Title changed, and parenthetical note and footnote rescinded. 

Par. 486. Modified and reprinted on page 102m. 

Par. 487. Modified and reprinted on pages 102m and 102n. 

Par. 488. Rescinded. 

Par. 489. Rescinded. 

Par. 491. Rescinded. 

Par. 493. Rescinded. 

Par. 494. Rescinded. 

Par. 495. Modified and reprinted on page 102o. 

Par. 511. Modified and reprinted on page 105. 

Par. 514. Modified and reprinted on page 105. 

Par. 585. Modified and reprinted on page 121. 

Index. Pages 265, 266, 268a, and 268b modified and reprinted. 

49718—23 



PEN CHANGES. 

Table of contents, page 9. Under " Section 4. Public property, accountability 
and responsibility, 41-102/' change " 102 " to 103. Under " Section 31. Sub- 
sistence," change title to Subsistence allowance. 

Par. 56, page 19. Strike out the three lines at top of page. 

Par. 58, page 19. In third line, change " have " to has. 

Par. 148, page 36. In second sentence of subparagraph (a), change "com- 
mutation of quarters " to rental allowance, and after such sentence change 
"(C. S. of A. 3.)" to (C. S. of A. SJ,.), making subparagraph (a) read If there 
are no available quarters, the officer's application will be returned to him 
with a statement to this effect. The officer may then claim rental allowance 
on his pay voucher, the voucher to be accompanied by a copy of his orders 
and Form N. M. C. 729. (C. 8. of A. 34.) 

Par. 213, page 46. Strike out entire paragraph and subparagraph (a), 
and insert Transferred to Uniform Regulations, U. S. Marine Corps, 1922. 
(C. S. of A. 3D 

Par. 240, page 51. In subparagraph (a), under "Leggings," before the 
word " parallel," change " the " to and, making the note read On the inside, 
one inch from and parallel to the top. 

Par. 261, page 55. In second line, strike out " bands " and insert the Naval 
Academy Band, making the first sentence read Except in cases of emergency, 
transfers of clothing will not be made to other branches of the service, 
except to the Navy for use of the Naval Academy Band, unless authorized 
by the Quartermaster. 

Par. 262, page 55. Strike out entire paragraph and insert Rescinded. (C. 
8. of A. 34.) 

INDEX. 

Page 239. Insert Cleansers, 480b. 

Page 243. Under " Clothing : Transfers to other branches," strike out 
" Navy Bands, 261, 262," and substitute Naval Academy Band, 261. 

Page 251. Under " Field range, consists of, page 207," change " 207 " to 
221. 

Page 254. Under " Invoices and receipts," insert Combinations of field 
safes, 103. 
Page 264. Strike out " Quarters " and the two lines indented thereunder. 
Page 271. Insert Safes, field, 103. Under " Sales : Officers, 871, 872," etc., 
insert 44c 

Page 272. Under " Stationery," change " Depot of Supplies, statement, 
monthly, 585," to Depot, Philadelphia, quarterly statement, 585. 

John A. Lejeune, 
Major General Commandant. 
Approved : 

T. Roosevelt, 

Acting Secretary of the Navy. 

WASHINGTON : GOVERNMENT PRINTING OFFICE. : X928 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes | Headqttarteks U. S. Marine Corps, 

No. 35. J Washington, 21 June, 1922. 

1. The following changes in the System of Accountability, U. S. Marine 
Corps, 1916, reprinted 1918, will be made immediately upon receipt of this 
order : 

page inserts. 

Par. 381. Modified and reprinted on page 81. 
Par. 383. Rescinded, page 81. 
• Par. 384. Modified and reprinted on page 81. 
Par. 386. Rescinded, page 81. 

PEN CHANGES. 

Table of Contents, page 9. In Appendix, insert in proper alphabetical order 
Accountability memorandum No. 4 (amending No. 1). 

Par. 391, page 83. In the first line, after " Officers," insert occupying public 
quarters. At end of paragraph, insert Effective 1 July, 1922. (C: S. of A. 35.) 

Par. 394, page 83. Strike out entire paragraph and insert Rescinded, ef- 
fective 1 July, 1922. (C. S. of A. 35.) 

Par. 845 (o), page 170. Change third sentence to the following: " Notation 
loill be made on Form N. M. C. 590 of funds received from sale of clothing, the 
proceeds of which were taken up on the account current, but not credited to 
an allotment." 

INDEX. 

Page 252. Under " Fuel," strike out " Commutation, 383," and the three lines 
indented thereunder. 

Page 253. Under "Illuminating supplies," strike out "Commutation, 394." 

John A. Lejeune, 
Major General Commandant. 
Approved : 

T. Roosevelt, 

Acting Secretary of the Navy. 



WASHINGTON : GOVERNMENT PRINTING OFFICE : 192S 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes 1 Headquarters U. S. Marine Corps, 

No. 36. J Washington, 25 September, 1922. 

1. Tlie following changes in the System of Accountability, U. S. Marine Corps, 
1916, reprinted 1918, will be made immediately upon receipt of this order : 

PEN CHANGES. 

Par. 303, page 65. In subparagraph (a), before "Rifle, United States, Caliber 
.30," insert 1 Belt,* russet. At bottom of page insert *Note. — Slides not to be 
issued ivith belts unless the duty to be performed requires same. (0. S. of A. 
36.) 

Par. 306 (as amended by Changes No. 21), page 66. In the sixth line strike 
out " such form and initialed by the accountable officer," and insert this form, 
such change to be signed and dated by the officer authorizing same, making the 
second sentence read " If it be impracticable to issue at one time the complete 
outfit of equipment listed on Form N. M. C. 7S2-QM, the name of each article 
not so issued will be stricken from this form, such change to be signed and 
dated by the officer authorizing same." 

Par. 334, page 71. ' In the seventh line, after " must," insert show the average 
strength for the period covered and, making the second sentence read " This 
certificate must show the average strength for the period covered and accom- 
pany the return as a voucher." 

Par. 451, page 99. In the fourth line strike out " Public Health Service," and 
substitute Veterans" Bureau, making the paragraph read in part " * * * * 
honorably discharged officers and enlisted men of the Army, Navy, and Marine 
Corps who are being cared for and are receiving medical treatment from the 
Veterans'' Bureau, while undergoing such care and treatment, are permitted to 
purchase provisions * * *." 

Par. 871 (as amended by Changes No. 32), page 177. In the sixth line of 
subparagraph (a), strike out " Public Health Service," and substitute Veterans" 
Bureau, making the second sentence read in part, " Honorably discharged offi- 
cers and enlisted men of the Army, Navy, or Marine Corps who are being cared 
for and are receiving medical treatment from the Veterans' Bureau, shall 
* * * be permitted to purchase authorized quartermaster supplies, except 
articles of uniform * * *." 

By order of the Major General Commandant: 

W. C. Neville, 

Major General. 
Approved : 

Edwin Denby, 

Secretary of the Navy. 

69342—23 



WASHINGTON ', GOVERNMENT PRINTING OFFICE : 192S 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U S. MARINE CORPS, 1916. 



Changes 1 Headquaetees U. S. Maeine Coeps, 

No. 37. J Washington, 13 December, 

1. The following changes in the System of Accountability, U. S. Marine 
Corps, 1916, reprinted 1918, will be made immediately upon receipt of this 
order. 

INSEETS AND WITHDEAWALS. 

Table of contents. Modified and reprinted on page 9. 

Sec. 6. Modified and reprinted on pages 31 to 34m. 

Par. 265. Modified and reprinted on page 55. 

Par. 294. Modified, with subparagraph (a), and reprinted on page 63. 

Par. 485. Modified and reprinted on page 102m. 

Par. 487, Note 4. Subparagraph (c) extended, subparagraph (d) changed 
to (e), and new subparagraph (d) inserted, page 102o. 

Par. 521. Modified and reprinted on page 107. 

Par. 522. Modified and reprinted on page 107. 

Par. 523. Modified and reprinted on page 107. 

Par. 525. Modified and reprinted on page 107. 

Par. 526. Modified and reprinted on pages 107 and 108. 

Par. 527. Modified and reprinted on page 108. 

Par. 529. Modified and reprinted on pages 108 and 109. 

Sec. 56. Modified and reprinted on pages 179 and 180. 

Sec. 58. Modified and reprinted on pages 183 to 1866. 

Appendix. Withdraw Accountability Memorandums Nos. 1, 3, 4, 5, and 6. 

Index. Pages 261, 262, 275, and 276 modified and reprinted, and new pages 
262a and 276a added. 

PEN CHANGES. 

Par. 55, page 18a. Strike out and insert Rescinded. (C. S. of A. 87.) 
Appendix. In " Accountability Memorandum No. 2, Instructions for quarter- 
masters, truck masters, and chauffeurs in charge of White trucks," strike out 
"Accountability Memorandum No. 2." 

Par. 270, page 57. In fourth line of subparagraph (a), before the word 
"and," insert one good-conduct ribbon (with numeral, ivhen required), making 
the subparagraph read in part "An allowance of not more than * * * one 
good-conduct ribbon (with numeral, when required), and one fourragere, is 
prescribed for gratuitous issue during an enlistment, if necessary, to eacli 
enlisted man entitled thereto * * *." 

(1) 
33718—23 



INDEX. 

Page 233. Under "Accountability: Change of, 69," insert 138a. 

Page 234. Under "Accounts," insert Public property, 131. 

Page 236. Under " Balance sheets : Clothing, 131," and " Public property, 
131," change " 131 " to 133b in each case. 

Page 237. Under " Blank forms," insert Property account, 131. 

Page 238. Under " Bureau of Supplies and Accounts : Quarterly return show- 
ing money value, 137," change " 137 " to 140. 

Page 239. Insert Classification of public property, 181a. 

Page 240. Under "Clothing: Balance sheet, 131," change "131," to 133b. 

Page 241. Under " Clothing : Issues — Dungarees, 237," insert 132q. 

Page 242. Under " Clothing : Issues — Excessive, 225," insert 132p. 

Under "Clothing: Issues," insert Gymnasium shoes, 132q; 

Under " Rubber goods, 237," insert 132q. 

Page 244. Under " Commanding officer : Returns forwarded through, 136," 
change " 136 " to 139. 

Page 245. Under " Crockery and glassware, 334," insert 132s. 

Page 246. Under " Deceased persons : Burial, public expense," change " Con- 
tracts, 529," to Contracts, branches of Government service, 529. 

Page 247. Under " Depot of supplies : Returns forwarded within 30 days, 
131," change " 131 " to 133. 

Under " Destruction of public property : In transit, 61, 61a," insert 181. 

Page 252. Under " Furniture : Returns, 171," insert 131x-aa. 

Page 254. Under " Invoices and receipts," insert Articles invoiced under 
wrong names, 13J/d; Briefing loith date of receipt of property, 132g; and Cover- 
ing property in hands of men who have not joined post, 132 f; 

Under " Preparation of, 55, 265," change " 55 " to 132e. 

Page 259. Under " Public property," insert Abstracts; issues, expenditures, 
sales, etc., when forwarded, 132o. 

Under "Accountable officer," insert Familiarity with orders, regulations, 
etc., 134c, and Form of receipt used when change occurs, 133a; 

Under "Final return, 97," insert 133. 

Page 260. Under "Public property," insert Accounting periods for, 132b; 
Classification of, 181a; Excess in quantities on charge to be taken up, 132h; 
Expenditures, certificate of, 132r (with Crockery, how shown, 132s, under this 
subhead) ; 

Under " Balance sheet, 131," change " 131 " to 133b, and under this subhead 
insert Computation of valuation of property, 133c, and Increase or decrease in 
value of property, 183c; 

Under " Crockery and glassware, 334," insert 132s; 

Under "Damaged — In transit, 61a," insert 131 ; 

Under " Invoices and receipts, 55, 265," change " 55 " to 182e. 

Page 263. Under " Quartermaster, The : Public property — Credited with that 
received, 131," and " Debited with that expended, 131," change " 131 " in each 
case to 133b; 

Under " Quarterly return to Bureau of Supplies and Accounts, 137," change 
" 137 " to U0. 



Page 265. Under " Quarters : Enlisted men — Allowances," insert Recruiting, 
487 (II~4d), and in "Definition, 487 (II-4eZ)," change "4d" to 4e. 

Page 268a. Under " Ration : Subsistence allowance," insert Recruiting, 487 
(II-4d), and in "Definitions, 487 (11-40")," change "4c?" to 4e. 

Page 268&. Under " Recruiting," insert Allowances while absent under orders, 
487 (II-4d). 

Page 269. Under "Requisitions: Forwarding, manner of, 135, 136," change 
"135,136," to 138, 139; 

Under " Letter of transmittal not required, 135," change " 135 " to 138. 

Page 270. Under " Returns," strike out "All property except, 131 " ; 

Under " Consolidated to Bureau of Supplies and Accounts, 137," change " 137 " 
to 140; 

Under " Examination before signing, 134," change " 134 " to 134b; 

Under "Forwarded through, 136," and "Fleet marine officer, 136," change 
" 136 " to 139 in each case ; 

Under " Forwarded within 20 days, 131," change " 131 " to 133; 

Under " Furniture, 171," insert 131x-aa; 

Under " Letter of transmittal not required, 135," change " 135 " to 138; 

Under " Officer to examine, 134," change " 134 " to 134b; 

Under " Preparation, 10, 131," change " 131 " to 133. 

Page 271. Under "Returns: Quarterly, 131," change "131" to 133b; 

Under " Receipt on final, 69," insert 133a; and 

Under " When rendered, 131," change " 131 " to 133. 

Under " Sales: Proceeds, 881, 882," change "881, 882," to 881-888. 

Page 274. Under " Survey : Lost in transit, 61a," insert 137. 

John A. Lejetjne, 
Major General Commandant. 

Approved : 

Theodore Roosevelt, 

Acting Secretary of the Navy. 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 

Changes! Headquarters U. S. Marine Corps, 

No. 38. J Washington, 4 April, 1923. 

1. The following changes in the System of Accountability, U. S. Marine Corps, 1916, 
reprinted 1918, will be made immediately upon receipt of this order: 

PAGE INSERTS. 

Par. 336. Modified and reprinted on pages 71, 72. 

Par. 337. Modified and reprinted, with addition of subparagraph (a), on page 72. 
Page 72a. Reprinted. 

Par. 461. Subparagraph (a) modified and reprinted on page 102c. 
Par. 468. Modified and reprinted on page 102e. 

Par. 469. Second sentence of subparagraph (c) reprinted as (d), following subpara- 
graphs relettered accordingly, and new subparagraph (j) added, pages 102f, 102g. 
Par. 474. Modified and reprinted on page 102h. 
Par. 521. Modified and reprinted on page 107. 
Par. 531. Modified and reprinted on page 109. 
Par. 920J. Modified and reprinted on pages 186a, 186b. 

PEN CHANGES. 

Par. 275, page 59. Strike out entire paragraph and insert Rescinded. (C. S. of A. 38.) 

Par. 404, page 85. Change subparagraph (a) to the following: "(a) The daily 

ration statement will be summarized monthly on the Monthly Ration Memorandum , 

N. M. C. 828 — QM (revised), which should be carefully verified after being prepared. 

(C. S. of A. 38.)" 

Par. 455, page 100. Change fifth sentence to the following: "The other copies will 
be used by the officer making the sale, one accompanying his provision return, which 
should bear the autograph signature of the accountable officer, the other being retained." 
Par. 487, page 102o. In subparagraph 4 (d), in sixth line, strike out "detention" 
and substitute travel status, making the second sentence read: "While so engaged 
they will be entitled, for the entire duration of such absence, to the travel-status 
allowance prescribed in Table II." 
By order of the Major General Commandant: 

W. C. Neville, 

Major General. 
Approved: 

Edwin Denby, 

Secretary of the Navy. 
46759—23 (1) 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 

Changes ] Headquaetees U. S. Maeine Coeps, 

No 39. J Washington, 1 June, 1923. 

1. The following changes in the System of Accountability, XL S. Marine Corps, 

1916, reprinted 1918, will be made immediately upon receipt of this order: 

PAGE INSERTS. 

Par. 881. Modified and reprinted on page 179. 
Par. SS2. Modified and reprinted on page 179. 

PEN CHANGE. 

Par. 490, page 102q. As eighth line, insert staff sergeants, making the para- 
graph read in part : " Commutation of rations * * * may be paid to : 
Sergeants major, quartermaster sergeants, first sergeants, gunnery sergeants, 
drum majors, staff sergeants, on duty at shore stations when the following 
conditions obtain * * *." 

By order of the Major General Commandant: 

Logan Feland, 
Brigadier General, U. S. Marine Corps. 
Approved : 

Edwin Denby, 

Secretary of the Navy. 

54500—23 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes 1 Headquarters U. S. Marine Corps* 

No. 40. J Washington, 17 July, 192s. 

1. The following changes in the System of Accountability, U. S. Marine 

Corps, 1916, reprinted 1918, will be made immediately upon receipt of this order : 

PAGE INSERTS. 

Par. 142. Modified and reprinted and subparagraph (a) added, page 35. 

Page 36a. New page added. 

Par. 787. Modified and reprinted on pages 160, 160a. 

Page 160a. New page added. 

INDEX. 

Page 239. Under " Payment," insert Outstanding more than three full months, 
787. 
Under " Payment : Outstanding more than three years, 781, 787," strike out 

John A. Lejeune, 
Major General Commandant. 
Approved : 

T. Roosevelt, 

Acting Secretary of the Navy. 
57798—23 1 



CHANGES IN SYSTEM OF ACCOUNTABILITY, 
U. S. MARINE CORPS, 1916. 



Changes ) Headquabtebs U. S. Mabine Corps, 

No. 41. J Washington, 9 October, 1928. 

1. The following changes In the System of Accountability, U. S. Marine Corps, 
1916, reprinted 1918, will be made immediately upon receipt of this order : 

PAGE INSERTS. 

Par. 48. Modified and reprinted on page 18. 
Par. 52. Modified and reprinted on page 18a. 

Par. 646. First two paragraphs lettered (a) and (b), and new subparagraph 
(c) added, page 133. 
Par. 788. New paragraph 788 (a) to (e) added, pages 160a and 160b. 

John A. Lejeune, 
Major General Commandant. 
Approved : 

T. Roosevelt, 

Acting Secretary of the Navy. 

68050—23 



MARINE CORPS HISTORICAL LIBRARY 

HQMC ROOM 3127 



VE153.A41S2 1918 
U.S. Marine Corps, 



AUTHOR 

System of Accountability, 1916 

TITLE 



Library of the Marine Corps 




3000183296